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HomeMy WebLinkAbout1995-06-05 Min - Board SOUTHSIDE WELL IMPROVEMENTS PROJECT - CONSIDERATION AND POSSIBLE APPROVAL OF PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS AND ISSUANCE OF A CALL FOR BiDS The next to the last component of the District's Proposition 55 project involves improvements to the Southside Complex. it was decided to rehabilitate Southside Well No. 2 and place it into service. The well is already constructed to 400 feet, but has not been in service for some time. The California Department of Health Services condones proceeding with the rehabilitation. Environmental review and CEQA issues are complete. The budgeted amount for the project is $100,000; the Engineer's estimate is $113,467. Director Hemig moved, and Director Maass seconded, that the Board authorize advertising for bids to be received for construction of the Southside Well No. 2 Rehabilitation and Related Work Project on July 6, 1995 at 2:00 PM subject to final review of the contract documents by District Legal Counsel. All Directors, aye, by voice vote. SO MOVED. PROSSER HEIGHTS TANK REPLACEMENT PROJECT- CONSIDERATION AND POSSIBLE APPROVAL OF A REQUEST FOR A PROGRESS PAYMENT As of May 5, 1995, the contractor finished approximately 12% of the contract in about 32% of the time. Through May, the contractor completed additional site work and is currently approximately 29% complete in about 50% of the time. He is making good progress despite the inclement weather experienced during May. • Director Maass moved, and Director Sutton seconded, that the Board approve Periodic Estimate for Partial Payment No. 1 submitted by RDC, Inc. in the amount of $12,555 for work on the Prosser Heights Tank Replacement Project. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A REPORT FROM SAUERS ENGINEERING REGARDING PARKING OPTIONS AT THE DISTRICT HEADQUARTERS BUILDING; POSSIBLE DIRECTION Sauers Engineering evaluated possible additional parking for 30 vehicles on sites identified by the Board and prepared preliminary plans for the sites. It appears that the least cost option is to develop a parking lot on the District owned parcel at the west end of Glen Road. After some discussion, Director Hemig moved, and Director Maass seconded, that the Board authorize Sauers Engineering to prepare plans and specifications for development of a parking lot on the Glen Road site owned by the District and authorize application to the Town of Truckee for a use permit for a parking lot at that location. Sauers will investigate the feasibility of widening the proposed access from the lot to the District complex to accommodate vehicles. All Directors, aye, by voice vote. SO MOVED. DEVELOPMENT AGREEMENTS-CONSIDERATION AND POSSIBLE APPROVAL- TRUCKEE PINES AND SUGAR PINE The Board reviewed the proposed development agreement for electric service to the Truckee Pines Affordable Housing Apartment Complex to be located next to the Senior Citizen Complex off Highway 267. it is an 104 unit complex with two laundry, one recreational and one day-care units. Construction costs exceed $50,000. 615195 Page 2 • District staff designed the electric system improvements required to serve the development. The developer will install approximately 5,870 feet of electrical conduit, 14 transformer pads, one vault, five secondary splice boxes, barrier posts and one riser in accordance with District specifications. The District will enter into an agreement with the developer for the construction of the on and off site distribution system for the proposed project. Plans and specifications have been prepared and the developer has paid the required deposits for plan review, document preparation, fees and construction costs. Sugar Pine Estates consists of 13 parcels whose owners have requested the District to build an overhead primary line extension to serve their property located on Alder Drive adjacent to Highway 89 North south of Alder Creek Road. Staff has prepared plans and specifications for the project and the developer has paid the required deposits for plan review, document preparation, the estimated costs for the project and has provided the District with necessary road and utility easements. Construction costs exceed $50,000. After deliberation, Director Maass moved that the Board approve the electric development agreement for the Truckee Pines Affordable Housing Apartment Complex between the District and Oregon Investors 1, a limited partnership, and authorize the execution of the agreement by the President of the Board. The motion was seconded by Director Hemig. ROLL CALL: Aguera, absent; Hemig, Maass and Jones, aye; Sutton, no. SO MOVED. Director Maass moved that the Board approve the electric development agreement for the Sugar Pine Estates project and authorize execution of the agreement by the President of the Board; seconded by Director Hemig. ROLL CALL: Aguera, absent; Hemig, Maass and Jones, aye; • Sutton, no. SO MOVED. PUBLIC INPUT There was no public input. PILOT CUSTOMER EFFICIENCY PROJECT FINANCING POLICY WITHIN THE GROUND SOURCE HEAT PUMP PROGRAM- CONSIDERATION AND POSSIBLE DIRECTION One of the District's selected ground source heat pump pilot participants was unable to qualify for a bank loan. They came to the PUD asking for assistance with project financing. Providing a customer loan to this District GSHP pilot participant could be a way of testing the viability of a loan program. Several utilities around the country, including the Sacramento Municipal Utility District, now provide loans for financing customer efficiency projects. The Board reviewed the loan criteria and terms proposed by staff and, thereafter, Director Maass moved that the Board approve a customer efficiency project financing program for the GSHP pilot participant who was unable to qualify for a bank loan. The motion was seconded by Director Hemig. ROLL CALL: Aguera, absent; Hemig, Maass and Jones, aye; Sutton, no. SO MOVED. CONSIDERATION AND POSSIBLE ADOPTION OF RESOLUTIONS REGARDING STANDBY CHARGES Each year the District requests the Nevada and Placer County Auditors/Tax Collectors to levy and • collect electric and water standby charges on behalf of the District. The charges are levied against the owners of record for unimproved parcels located within the TDPUD boundaries. 615195 Page 3 • The electric standby charge reflected in the draft resolution is the sum of $20 for any parcel consisting of one acre or more, and the sum of$10 for any parcel of less than one acre. The water standby charge for fiscal year 1995-96 is the sum of$80 for all parcels regardless of size. These charges are identical to those imposed in 1994-95. Director Maass moved, and Director Sutton seconded, that the Board adopt the following resolutions: Resolution No. 9513 implementing and fixing electric standby charges for the fiscal year 1995-96; Resolution No. 9514 fixing and placing electric standby charges on District tax roll for collection by the Counties of Placer and Nevada; Resolution No. 9515 implementing and fixing water standby charges for the fiscal year 1995-96; Resolution No. 9516 fixing and placing water standby charges on District tax roll for collection by the Counties of Placer and Nevada. ROLL CALL: Aguera, absent; all other Directors, aye. SO RESOLVED. CONSIDERATION OF ACCEPTING THE 1994 AUDIT REPORT PREPARED BY ARTHUR ANDERSEN & COMPANY The audit was discussed with representatives of Arthur Andersen and the May 15, 1995 meeting. Director Maass moved, and Director Hemig seconded, that the Board adopt the final audit report on the District's accounting records for 1994 as prepared by Arthur Andersen & Company. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF A MUTUAL AID AGREEMENT BETWEEN TRUCKEE DONNER PUBLIC UTILITY DISTRICT AND PLUMAS SIERRA RURAL ELECTRIC • COOPERATIVE Storm related problems experienced this past winter brought to light the need for an agreement that would allow mutual cooperation between utilities during times when service to customers is affected by conditions outside the control of the utility. Also, the possibility of transferring employees to avoid lay-off from Plumas-Sierra to help with TDPUD projects was discussed. Director Sutton moved that the matter be tabled to a future meeting, seconded by Director Hemig. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION AND POSSIBLE ADOPTION OF A RESOLUTION SUPPORTING THE TOWN OF TRUCKEE'S OBJECTION TO THE STATE'S CONTINUED DIVERSION OF LOCALLY GENERATED REVENUES AS A MEANS OF SUBSIDIZING STATE OBLIGATIONS The District received a request from the Town to support its effort to protect local revenues from being diverted by the State. The State is considering reducing the property tax revenues of local jurisdictions so it can use that money to fund education and, in the process, reduce the State's support for education from its own revenue sources. The TDPUD receives no tax revenues. Director Hemig moved that the Board adopt a resolution supporting the Town's objection to the diversion of locally generated revenues to subsidize the State of California's function; seconded by Director Jones. ROLL CALL: Aguera, absent; Hemig and Jones, aye; Maass and Sutton, abstain. MOTION FAILED. • 615195 Page 4 • CONSIDERATION AND POSSIBLE APPROVAL OF MINUTES OF MAY 15, 1995 Director Maass moved, and Director Hemig seconded, that the Board approve the minutes of May 15, 1995 as presented. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS Director Maass moved that the Board approve the bills presented for consideration. The motion was seconded by Director Hemig. All Directors, aye, by voice vote. SO MOVED. CORRESPONDENCE a) 4119195 letter from WestStar re receiveltransmit site b) 5115195 letter from Truckee River Associates, Inc. re Truckee trolley c) 5116195 report from Town re cooperation meetings d) 5117195 letter from LAFCo summarizing Sphere of Influence Update Project meeting Copies of the above noted correspondence were provided to the Board for informational purposes and are also attached to these minutes. FINANCIAL REPORT FOR THE MONTH OF APRIL Copies of the various financial reports for the month ending April 30, 1995 are attached. ADJOURNMENT There being no further business before the Board, Director Maass moved that the meeting be adjourned at 9:10 PM; seconded by Director Hemig. All Directors, aye, by voice vote. SO MOVED. TRU E ON ER PUBLIC UTILITY /STRICT Robert A. Jone�Pr6ajdent Prepared by �• Susan M. Craig, Deputy District Clerk smc 615195 Page 5