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HomeMy WebLinkAbout1995-01-16 Min - Board REGULAR MEETING January 16, 1995 In accordance with District Code Section 2 08 010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:05 PM in the TDPUD Board Room by President Jones. ROLL CALL: Directors Joe Aguera, Ron Hemig, Bob Jones, James Maass and Patricia Sutton were present. EMPLOYEES PRESENT: Susan Craig, Steve Hollabaugh, Peter Holzmeister and Scott Terrell. CONSULTANTS PRESENT: Attorney Steve Gross. OTHERS PRESENT. There were no others present in the audience. PROSSER WATER SYSTEM IMPROVEMENT PROJECT - CONSIDERATION OF PROGRESS PAYMENT NO. 8 Periodic Estimate No. 8 covers the installation of the guard rail as approved in Contract Change Order No. 4 and the completion of electrical work at the Prosser Heights Hydropneumatic Station and Prosser Annex Well. Director Maass moved, and Director Aguera seconded, that the Board approve Periodic Estimate for Partial Payment No. 8 in the amount of$2,892.16 to Wunschel & Small, Inc. on the Prosser Heights Water System Improvements. All Directors, aye, by voice vote. SO MOVED. WORKSHOP ON PRODUCTIVITY- IMPROVEMENT AND COST CONTROL Discussion of focus of Board of Directors; possible direction regarding Board meeting schedule The Board discussed re-engineering, its benefits and what processes at the TDPUD could be re-engineered. The Directors considered having one workshop meeting per month at which the Board would receive and review reports from staff on the status of projects and programs in the departments. It would be an informal meeting much like a committee meeting, no decisions or motions would be made; minutes would not be kept. The workshop would be a publicly noticed meeting with opportunity for public comment. The other meeting each month would be a business meeting with a formal agenda and motions and minutes. It would be conducted just as the meetings are at present. This change would result in the Board refocusing from ministerial to policy matters; and there could be a significant cost reduction or savings in staff and consultant time. 1116195 Page 1 . Director Maass moved that, effective in February, the first Board meeting of each month be a business meeting and that the second meeting be a workshop meeting. This will be done on a trial basis; when the Board becomes comfortable with the procedure, a change to the By-laws will be proposed. Director Aguera seconded the motion. All Directors, aye, by voice vote. SO MOVED. Discussion of program for productivity improvement and cost control within District departments Process or organizational re-engineering is a procedure producing top to bottom organizational transformation. It starts by looking at the type of business and then decides on the most cherished values. it then looks at the tasks being performed and measures them against the values. If the tasks do not add value to what needs to be accomplished, they are eliminated. Staff wants to take a serious look at how the District does business and make changes where necessary. The Board needs to be involved in the process, to grant authority and to support the effort. After some discussion, the Board concurred that staff be authorized to evaluate the benefits of deep organizational change and to join in the process. Specific discussion items will be brought to the Board during the next several months for consideration and approval. • PUBLIC INPUT Ron Hemig advised that he is resigning as President of the Chamber of Commerce on January 19, 1995; Ron Florian will complete his term. He noted this will remove any possible conflict with his directorship on the PUD Board. CONSIDERATION AND POSSIBLE APPROVAL OF MINUTES OF JANUARY 3, 1995 Director Maass moved, and Director Hemig seconded, that the Board approve the minutes of January 3, 1995 as corrected. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS Director Aguera moved, and Director Maass seconded, that the bills presented for consideration be approved for payment. All Directors, aye, by voice vote. SO MOVED. CORRESPONDENCE There was no correspondence discussed by the Board. STAFF REPORTS • A complete copy of the staff report is attached to these minutes. Gooseneck Ranch annexation 1116195 Page 2 • Briefly discussed was LAFCo's interest in taking a broad look at the environmental issues involved in the development of Gooseneck Ranch. This could seriously complicate the annexation process and may influence the developers to seek water service elsewhere. Director Maass moved, and Director Aguera seconded, that the Manager be authorized to contact appropriate counsel to discuss the matter and to place the item on a future agenda under closed session as potential litigation. All Directors, aye, by voice vote. SO MOVED. CLOSED SESSION There was no closed session. ADJOURNMENT There being no further business before the Board, Director Maass moved that the meeting be adjourned at 8:47 PM, seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. TRUCKEEDONNER PUBLIC UTILITY DISTRICT Robert A. Jones, P 'dent Prepared by Susan M. C aig, eputy District Clerk smc 1116195 Page 3