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HomeMy WebLinkAbout1995-09-05 Min - Board REGULAR MEETING September 5, 1995 In accordance with District Code Section 2 08 010 the TDPUD minutes are action only minutes. All Board meeti gs are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request._ The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:06 PM in the TDPUD Board Room by President Jones. ROLL CALL: Directors Joe Aguera, Ron Hemig, Bob Jones, James Maass and Patricia Sutton were present. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Steve Hollabaugh, Peter Holzmeister, Bob Quinn and Dave Rully. CONSULTANTS PRESENT: Consulting Engineer Keith Sauers and Attorneys Christina Bark and Steve Gross. OTHERS PRESENT.- There were no others present in the audience. CONSIDERATION OF A PROPOSAL TO PERFORM GROUNDWATER ASSESSMENT, POSSIBLE ACTION In response to the request for proposals from environmental engineering firms to assist the District in complying with Lahontan's order to perform goundwater monitoring, seven firms responded. Three of the seven, Kleinfelder, Hydro-Search and Westec, are very familiar with the potential contamination problem and with the site. Applied Engineering and Geology, Todd Engineers and GRD appear to be qualified, but their proposals were not very detailed or well- defined. Earthtech did not submit a statement of qualifications, which was requested. Westec provided the most detailed proposal at the lowest cost, $23,289. Kleinfelder's proposal was $25,500; Hydro-Search's cost was $30,829. $30,000 was budgeted for the project. Director Aguera moved, and Director Hemig seconded, that the District enter into a contract with Westec Inc. of Reno, Nevada because their proposal was so detailed and clear, they visited the site and are familiar with the lay of the land, they are qualified and their cost is competitive. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF AN INVOICE FROM SEA ENGINEERING SEA Consulting Engineers represented the PUD on the Tahoe Donner Pipeline Replacement Project in 1992. Four invoices were submitted by SEA which the District did not pay because of a dispute. If the dispute was not resolved amicably, SEA may have been asked to be partially financially responsible; however, the dispute has been resolved. Director Maass moved, and Director Aguera seconded, that the Board authorize staff to pay to SEA the amount of $77,334.16 from the 1991 Water System Improvements COP Acquisition • Fund. All Directors, aye, by voice vote. SO MOVED. 915195 Page 1 ® CONSIDERATION OFA PROPOSAL FROM SAUERS ENGINEERING TO EVALUATE WATER LINE LEAKS AND PROVIDE A REPORT TO THE BOARD ON OPTIONS FOR A PIPELINE REPLACEMENT PROGRAM; POSSIBLE APPROVAL Consulting Engineer Sauers presented a map delineating significant water leaks within the District that have been identified by staff. In order to budget pipeline replacement projects for 1996, Mr. Sauers was asked to submit a proposal to prepare a pre-design report addressing a program of work. He will analyze the leak history data, develop cost estimates, prepare a recommended program and present a report to the Board for a fee of$7,500. After some discussion, Director Aguera moved that the Board authorize Sauers Engineering to perform the scope of services set forth in his letter dated August 29, 1995, copy attached, for a fee of$7,500 (which will be charged against the General Manager's 1995 budget allocation). The motion was seconded by Director Maass. All Directors, aye, by voice vote. SO MOVED. PUBLIC INPUT There was no public input. CONSIDERATION AND POSSIBLE ADOPTION OF A POLICY REGARDING THE APPROVAL OF DEVELOPMENT AGREEMENTS Resolutions adopted by the Board during 1986 grant authority for the General Manager to review and sign development agreements between the District and a developer provided the value of improvements to the PUD system do not exceed $50,000. There are standards for construction of system improvements; a standard form of development agreement and standard fees and charges that are paid by developers. The Board is being asked to consider granting expanded authority to staff to review and execute development agreements for improvements up to $200,000 in order to be able to deal more quickly with developers. The proposed policy amendments were discussed and, thereafter, Director Maass moved that the Board adopt Resolution No. 9527 amending District policy regarding procedures for water and electric service applications for new construction and upgrades and the processing of same; Director Hemig seconded the motion. ROLL CALL: all Directors, aye, with the exception of Director Sutton who voted no. SO RESOLVED. RIVER VILLAGE DEVELOPMENT - CONSIDERATION OF AN ELECTRIC DEVELOPMENT AGREEMENT, POSSIBLE APPROVAL The previous item authorizes staff to act on this agreement;however, since the matter was placed on the agenda for Board consideration, Director Aguera moved that the Board authorize the General Manager to approve the electric development agreement between the District and the developers of River Village and to execute the agreement after it is signed by the developer and estimated construction costs have been paid to the District. Director Maass seconded the agreement. All directors, aye, by voice vote. SO MOVED. . CONSIDERATION AND POSSIBLE ADOPTION OF A POLICY REGARDING THE WRITE-OFF OF DELINQUENT ACCOUNTS RECEIVABLE 915195 Page 2 • As requested by the Board at a previous meeting, staff prepared a change in the District's write- off policy which would allow the Treasurer to write off delinquent accounts receivable without specific Board action so long as the amount written off remained less than a defined limit. The Board considered projections of write-off totals. Director Hemig moved that the District Treasurer be authorized to write off delinquent accounts up to 116% of the annual amounts billed from the District's accounts receivable balance. Further, that the District Treasurer include in the monthly Treasurer's report the details of the accounts written off including the customer names and the dollar amounts being written off. Should delinquent accounts exceed the authorized limit, the request for approval shall come before the Board for consideration. Director Maass seconded the motion. All Directors, aye, with the exception of Director Sutton who voted no. SO MOVED. CONSIDERATION AND POSSIBLE ADOPTION OF A POLICY REPEALING THE FEE FOR TRANSFER OF SERVICE Recent upgrades to the customer billing software have made it possible to streamline the process to reconnect customers who have an automatic transfer authorization on file. These are property owners who rent their homes. When the renter disconnects service, it is automatically transferred back into the property owner's name. For the past several years, owners have been charged$20 for this service. Since the amount of work done to reactivate an account has now become minimal, staff is proposing that the fee be repealed. Director Aguera moved, and Director Maass seconded, that the Board repeal the $20 service charge to transfer service back into the name of an existing customer when the customer has an authorization for automatic transfer on file with the District. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION AND POSSIBLE ADOPTION OF A POLICY DEFINING THE USE OF WATER METERS ON COMMERCIAL AND MULTIPLE RESIDENTIAL BUILDINGS The Board recently amended District policy relating to the number of water service lines serving multiple residential buildings. During discussion of that change, the Directors discussed the practice of metering multiple occupancy buildings, which can be commercial or residential and rental or condominium. The Board seemed to agree that District policy should provide some level of flexibility since different developments have varied needs. Director Maass moved that the Board adopt the proposed amendment to Section 6.52.040 of the District Code of Regulations which would allow flexibility in the type of meters used for commercial and multiple residential customers. Motion died for lack of a second. After some discussion, the matter was referred to the Water Committee for review and recommendation. CONSIDERATION OF MINUTES OF AUGUST 21, 1995; POSSIBLE APPROVAL Director Hemig moved, and Director Maass seconded, that the Board approve the minutes of . August 21, 1995. All Directors, aye, by voice vote. SO MOVED. 915195 Page 3 CONSIDERATION AND POSSIBLE APPROVAL OF MONTHLY TREASURER'S REPORT Director Maass moved, and Director Aguera seconded, that the Board approve the Treasurer's Report for the month ended July 31, 1995. ROLL CALL: all Directors, aye, with the exception of Director Sutton who abstained. SO MOVED. CORRESPONDENCE Memo from Truckee Tahoe Airport District regarding September 12, 1995 seminar on Board member liability issues Staff and Directors were invited to attend a seminar regarding Board member liability issues presented by the California Special District Association on September 12, 1995 at the TTAD main terminal building. Timber harvest issue Steve Andrews of the CHY Company, who prepared a forestry management report for the District, will be available on September 15, 1995 at 3:00 to give a tour of areas affected by the timber harvest plan. A story relating to this matter will probably appear in the September 7 issue of the Sierra Sun. Hirschdale water system improvements The bid opening for improvements to the Hirschdale water system was on September 5. Schott Construction's bid of$162,000 is the apparent low bid; the Engineer's estimate was $220,000. Truckee Sanitary District river crossing at ponds TSD is under emergency order to replace their river crossing at the ponds and are asking other agencies who may have an interest in establishing a crossing to participate. Staff will come to the Board with some figures and a recommendation. CLOSED SESSION The Board adjourned to closed session at 8:53 PM. Conference with real property negotiator in accordance with Government Code Section 54956.8:Property,Hopkins Realty Trust south ofGlenshire Drive;Negotiating parties,Peter Holzmeister, TDPUD and Brian Mullins on behalf of Hopkins Realty Trust; Under negotiation, price to be paid for the property. Christina Bark and Steve Gross did not participate in discussion of this item as there was a conflict of interest on their part. Conference with legal counsel regarding anticipated litigation - one case - Government Code Section 54956.9(b) Conference with labor negotiator pursuant to Government Code Section 54957.6: Agency negotiator, Peter Holzmeister; Employee organization, Local 1245, International 915195 Page 4 • Brotherhood of Electrical Workers RETURN TO PUBLIC SESSION The meeting was returned to public session at approximately 9:58 PM. Motion was made and duly seconded to ratify the Memorandum of Understanding between the District and Local 1245, international Brotherhood of Electrical Workers. ROLL CALL: All Directors, aye, with the exception of Director Sutton who voted no. SO MOVED. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:59 PM. TR EE ON PUBLIC UTIL DISTRICT Robert A. Jon a "dent Prepared by Susan M. Craig, Deputy District Clerk CJ smc • • 915195 Page 5