HomeMy WebLinkAbout7 Substation Voltage Regulators Agenda Item # 7
TRUCKEE r
Public Utility District
CONSENT
To: Board of Directors
From: Joe Horvath
Date: March 19, 2014
Subject: Consideration of the Award of a Contract for Substation Voltage
Regulators
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of$15,000.
2. HISTORY
The existing voltage regulators at Martis Valley Substation are the original units
installed in 1982. Although they have served the District well for almost 34 years, they
are starting to show signs of their long service life including fluid leaks and the need for
frequent maintenance. The useful life of a voltage regulator is approximately 30 years
and they are due for replacement.
3. NEW INFORMATION
A specification for replacement regulators and controls was prepared and a request for
bids was sent out on January 24, 2014 and advertised on January 31, 2014. A total of
three bids were recieved and opened on March 10, 2014. A summary of bids received
is shown below:
Bidder Amount Responsive
H D S upply $ 88,471.57 Yes
Siemens Energy, Option#1 $ 77,352.63 No
Siemens Energy, Option#2 $ 119,036.85 Yes
The apparent low bidder, Siemens Energy Option #1, failed to meet the technical
requirements of the specification, hence their bid is non-responsive to District contract
requirements. The responsive low bidder was determined to be HD Supply of Portland,
Oregon with a bid amount of$88,471.57.
4. FISCAL IMPACT
The FY14 Budget has $60,000 allocated for the purchase of these voltage regulators.
The HD Supply bid is $88,471.57. The additional funds required to award the bid, in
excess of the budgeted amount, will be obtained from the Electric General Fund.
5. RECOMMENDATION
a) Find Siemens Energy Option #1 bid non-responsive.
b) Award the bid for voltage regulators to HD Supply in the amount of $88,471.57,
plus a 10 percent change order allowance in the amount of $8,847 for an amount
not to exceed $97,318 plus tax.
Stephen Hollabaugh Michael D. Holley
Assistant General Manager General Manager