HomeMy WebLinkAbout9 Trailer Mounted Valve System Agenda Item # 9
- TRUCKEE DONNER
11 IV Public Utility District
CONSENT
To: Board of Directors
From: Brian Wright
Date: May 21, 2014
Subject: Consideration to Award a Purchase Contract for a Trailer-Mounted
Valve Exercising System
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for purchases in excess of$15,000.
2. HISTORY
The District's water distribution system utilizes approximately 4,677 valves for the
purposes of pressure zone management, planned water main closures for system
maintenance, water main shut-downs for emergency repairs, and the isolation of more
than 1,900 fire hydrants.
The benefits associated with regularly scheduled valve exercising maintenance
include:
• Extended useful life of valves;
• Collection and management of individual valve performance data to be used for
predictive maintenance and the planning of future pipeline replacement
projects; and
• Identification of critical fire hydrant valve repairs and/or replacements needs.
Staff has participated in several vendor demonstrations of valve exercising systems
currently available on the market and has concluded that a Trailer-Mounted Valve
Exercising System with integrated vacuum and data control unit will meet the
operational needs of the District.
3. NEW INFORMATION
Specifications were prepared and on April 28, 2014 the District publically advertised a
request for bids for a Trailer-Mounted Valve Exercising System. Bid openings were
held on May 14, 2014. The District received three bids and are summarized below.
Two of the bids were found to be responsive.
Vendor Total Bid Responsive
Owen Equipment $ 51,320 No
American Truck&Trailer Co. Inc. $ 54,720 Yes
E. H. Wachs 1 $ 54,750 Yes
The bid submitted by Owen Equipment did not meet the District's requested
equipment specifications.
4. FISCAL IMPACT
Sufficient funds exist in the Water Vehicle Replacement Fund for the purchase of the
Trailer-Mounted Valve Exercising System.
5. RECOMMENDATION
Award contract for the purchase of a Trailer-Mounted Valve Exercising System to
American Truck & Trailer Body Co. Inc. for the amount of$54,720 plus applicable tax.
a ,
Michael D. Holley
General Manager/Water Utility Manager