HomeMy WebLinkAbout10 Tree Trimming Contract Agenda Item # 10
. DONNER
Public Utility District
CONSENT
To: Board of Directors
From: Jim Wilson
Date: November 19, 2014
Subject: Consideration of a Change Order for the Tree Trimming Contract
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of$15,000.
2. HISTORY
There are approximately 135 miles of overhead electric distribution facilities in the
District's service territory, typically located along street and road rights-of-way;
however some are located in backyard easements.
It is critically important for the District to perform annual vegetation management
operations. The goals of the vegetation management program include: ensuring the
safety of the general public and District linemen, reducing fire risks due to tree contact
or electrical sparks igniting brush, preventing customer outages, and maintaining
aesthetics.
The District awarded an annual unit cost purchase agreement for electric line and tree
trimming on December 4, 2013 to Wright Tree Service in the amount of$250,000 with
an option to extend the contract for up to two additional years.
3. NEW INFORMATION
Tree trimming activities have increased dramatically in the past year due to a rise in
dead and dying trees. Having had a minimal winter, we were able to perform
vegitation management almost continuously throughout the past year.
The amount of affected vegitation has necessitated a subsequent increase in the
contract limit. There are no changes to the contract pricing.
4. FISCAL IMPACT
Sufficient funds exist in the approved FYI budget.
5. RECOMMENDATION
Authorize an increase to the annual contract amount for electric line clearance and
tree trimming services with Wright Tree Service from $250,000 to $273,000.
Stephen Hollabaugh Michael D. Holley
Assistant General Manager General Manager