HomeMy WebLinkAbout6 Coachland Undercrossing Agenda Item # �j
Memorandum
To: Board of Directors
From: Neil Kaufman
Date: May 16, 2003
Subject: Bid Award for the Coachland 1-80 Undercrossing Project
1. Why this matter is before the board:
Bids were opened on May 13, 2003 for construction of the Coachland 1-80 Undercrossing
Project.
2. History:
The need for this project was identified and documented in the 2001 Water Master Plan. The
project was included in the 2003 Water Capital Improvement Budget previously approved by the
Board. An amount of$100,000 was budgeted.
The Board previously approved plans and specifications for the project, authorized the District to
enter into a joint agreement with TSD for construction of the project and authorization for TSD to
advertise for bids and authorized expenditure of $65,000 of District funds to construct the
project.
3. New information:
The Bid Opening was held by TSD at the TSD Board Room on May 13, 2003. Five bids were
submitted. They are summarized below:
Contractor Location Bid Amount
Advanced Asphalt Truckee, CA 144,200
Herbert Suter Construction Reno, NV 155,230
Remcon Oakdale, CA 158,158
FW Carson Incline Villa e, NV 196,500
Pfister Excavating Vallejo, CA 217,450
TSD reviewed the Bid and awarded the Contract to Advanced Asphalt at its Board of Directors
meeting on May 15, 2003. A breakdown of the $144,200 bid determined the District's share to
$72,450.
It should be noted that the District will incur some additional costs related to field testing and
inspection and administration performed by TSD for this project. These costs are estimated at
between $5,000 and $10,000.
.......... ......... ..... ....... ... ...
4. Recommendation:
1. 1 recommend that the Board authorize an expenditure of District funds in an amount not to
exceed $85,000 to construct the project.
2, 1 further recommend that the funding source for this project be water facilities fees and staff
is authorized to transfer not to exceed $85,000 from water facilities fees to pay for this
project.
3. District staff have identified four currently vacant parcels that will benefit from the
construction of this 12-inch pipeline. These parcels are APNs 19-420-16, 19-420-18, 19-
420-34 & 19-420-43. When these parcels develop, the Developer of each parcel will be
required to reimburse the Water Facilities Fees account a proportionate share of the amount
actually expended on the project. This reimbursement will be in addition the normal facility
fees charged to that project at the time it develops.