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Memorandum
To: Board of Directors
From: Neil Kaufman, Water Systems Engineer
Date: April 27, 2003
Subject: GEOTECHNICAL TESTING SERVICES FOR SUMMER 2003
1. Why this matter is before the board:
Approval from the Board of Directors is required for all expenditures greater than $15,000.
2. History:
During the 2002,the District issued an RFP for Geotechnical Testing Services. Eight proposals were
received and reviewed by District staff. A recommendation was made to the Board to retain
Converse Consultants to performing the testing work. District staff feels that Converse's work was
satisfactory.
District staff are not properly trained or equipped to perform this testing work.
3. New information:
The District staff has proposed construction of about 5,000 feet of water pipeline during the Summer
of 2003. About 2,500 feet is located along Donnington Land, Kent Drive and Sherwood Drive in the
Glenshire area. The remaining 2,500 feet of pipeline is located in the Donner Lake Tract.
I requested that Converse provide a proposal to perform testing work for the planned construction
described above. A copy of that proposal is attached.
4. Recommendation:
I recommend that the Board approve entering into a contract with Converse Consultants to perform
geotechnicai testing services at an hourly rate of$65 per hour.
Attachments:
Proposal from Converse Consultants
ASA
Converse Consultants
Over 50 Years of Dedication in Geotechnical Engineering and Environmental Sciences
April 7, 2003 RECD APR () €9 Z003
03-23455-00
Mr. Neil Kaufman, P.E.
Water System Engineer
Truckee Donner Public Utility District
Post Office Box 309
Truckee, California 96160
SUBJECT: PROPOSAL FOR TESTING AND INSPECTION SERVICES
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Converse Consultants (Converse) would appreciate the opportunity to provide
testing and inspection services to the Truckee Donner Public Utility District.
Services will be provided under the direction of the undersigned. Recently,
Converse has provided similar services to Truckee Donner PUD during the 2002
construction season. We understand that the 2003 work will consist of the
construction of 5,000 feet of main line, with services, in Glenshire and Donner
Lake. We further understand that no work is proposed to be conducted in Placer
County. The project duration is estimated at 3 months with the project starting in
the middle of June. Only part time testing and inspection will be required.
Moreover, as was last year, we assume that the work will be subject to California
Prevailing Wage Law. Accordingly, our proposed fee is significantly higher in
order to comply with the labor code.
Our hourly fee for this project will be $65.00, This fee includes all mileage and
travel costs. Accordingly, for an estimated 60 working days at 4 hours per day,
our estimated total fee for field-testing and inspections is $15,600. Required
report preparation and laboratory work is estimated to be an additional $1,500.
The total estimated fee is therefore $17,100.
4840 Mill Street, Suite 5, Reno, Nevada 89502
Telephone: (775)856-3833. Facsimile:(775)856-3513♦e-mail:reno@converseconsultants.com
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Truckee-Donner Public Utility District
Project No. 03-23455-00
April 7, 2003
Page 2
We appreciate the opportunity to be of service. Please sign Authorization and
Agreement below and fax a copy back to us as our notice to proceed.
Respectfully submitted,
CONVERSE CONSUL NT
I W
nphi , , GE
Principal Engineer
Reno Managing Officer
AUTHORIZATION AND AGREEMENT
NAME:
*SIGNATURE:
TITLE: DATE:
P.O. NO. AND\OR BILLING INSTRUCTIONS: