HomeMy WebLinkAbout11 Transformer Bid Award ..
Agenda Item #11
Memorandum
To: Board of Directors
From: Joe Horvath, District Electrical Engineer
Date: May 2, 2003
Date of Board Meeting: May 7, 2003
Subject: Transformer Bid Award Recommendation
1. WHY THIS MATTER IS BEFORE THE BOARD
Only the Board can approve bid awards.
2. HISTORY
The District's annual purchase of transformers is required to meet our customer
obligations and the purchase has been budgeted.
3. NEW INFORMATION
Bids have been opened and analyzed for the District's purchase of transformers.
Attached is a summary schedule of the bid information received. The schedule
shows the description and quantity of transformers required, vendor name, quoted
price, delivery time, and any noted exceptions to our bid requirements.
The following factors were used in determining the successful bidder: price,
adherence to our contract and specifications, and delivery time. Adherence to our
contract and specifications is very important, however minor deviations from our
specifications may be permitted based on our review of the particular situation.
Delivery time, however, is very critical due to our short construction season.
We are frequently faced with the need to utilize transformers in quantities that we do
not have in stock and as a result are required to go out to bid. Bidding each and
every time is an expense to the District and increases the time it takes to purchase
transformers. For this reason, we requested pricing to be good for a period of three
years.
4LRECOMMENDATION
I recommend the Board approve the following Schedules as shown below for the
purchase of transformers for the District's electric system with pricing good for three