HomeMy WebLinkAbout11 Richards Pump Donner Lake Road Tank Agenda Item #
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Memorandum
To: Board of Directors
From: Ed Taylor, Water Utility Manager
Date: 8-13-2004
Subject: Authorization to execute an agreement with the Town of Truckee for the
Richards Pump Station and Donner Lake Road Tank sites.
1. WHY THIS MATTER IS BEFORE THE BOARD:
Approval from the Board of Directors is necessary to enter into this agreement.
2. HISTORY.
The Donner Lake water system rehabilitation project included the two projects of Richards
Dr. Pump Station and the Donner Lake Road water storage tank. Staff considered the use
of a District owned parcel on Richards. Dr. for the pump station site. After a study of this
location it was determine that the construction of a pump station would difficult and
expensive do to wetland area restrictions. An altemative site was identified which is in the
Town of Truckee's right-of-way. The location for the Donner Lake Road tank is controlled by
elevation and the area needs. The best location is on the Town's right-of-way near the 1-80
interchange.
3. NEW INFORMATION:
Staff has worked with the Town and our respective legal counsels to prepare an agreement
which will permit the District to construct, operate and maintain the necessary facilities in the
Town's right-of-way. The benefit that the Town is requesting is a waver of the facility fee for
a two inch service($24,600) at their future Corporation Yard site and the use of water for
street maintenance activities.
4. RECOMMENDATION.
1 recommend that the Board authorize staff execute this agreement with the Town of
Truckee for the Richards Pump Station and Donner Lake Road Tank sites.
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ENCROACHMENT PERMIT
APPLICANT: PERMITTEE:
Truckee Donner Public Utility District
PO Box 309
Truckee, CA 96160
Peter Holzmeister 530-582-3901 Name Phone
Name Phone
PROJECT: TDPUD Richards Pump Station Site and Donner Lake Road Tank Site Project- 2004.
DESCRIPTION OF WORK: This permit authorizes the installation of a water pump station, together wit related
facilities and equipment, including electric and telecommunications facilities and equipment, and a water tank,
together with related facilities and equipment, including electric and telecommunications facilities and equipment,
partially within the Town of Truckee right-of-way as per the approved construction plans submitted by Truckee
Donner Public Utility District (TDPUD) for the TDPUD Richards Pump Station Site and Donner Lake Road Tank
Site Project- 2004. Work includes compliance with the conditions of this permit.
ATTACHMENTS:
1.Town of Truckee Standard Drawing 54,Trench Excavation and Backfill
2. Town of Truckee Standard Drawings 68, 71, 72, 77 and 78 Erosion Control Details
3. Caltrans Std. Plan T13, Traffic Control System for Lane Closure on Two Lane Conventional Highways
SPECIAL CONDITIONS:
1. This Encroachment Permit shall not apply to any other underground construction project within the Town of
Truckee right-of-way, except those portions described in the description of work above. In any areas where
these provisions conflict with the Town of Truckee Public Improvement and Engineering Standards adopted
May 15, 2003, Town Ordinances relating to Encroachment Permits, California Streets and Highways Code, and
usual and customary construction practices as defined by the Standard Specifications for Public Works
Construction, Caltrans Standard Specifications or any other publication, the provisions of this permit shall
govern.
2. In consideration for and as full payment for this permit, TDPUD shall waive the facilities fees for up to a two-
inch (2") water meter for the Town's future corporation yard. The Town will be responsible for the connection
fees in effect at the time of such connection and for all water usage charges for the connection. Additionally the
Town will have access to water for the purpose of road maintenance, to be taken at sites designated by the
TDPUD to include the Richards Pump Station
3. This Encroachment Permit is irrevocable by the Town for so long as the District maintains any facilities or
equipment on the sites subject to this Encroachment Permit.
4. This Encroachment Permit grants to the District the right to do all things necessary for the construction,
installation, upgrade, operations, repair and maintenance of water, electric and communications facilities,
equipment and materials, to excavate and re-excavate, to drive vehicles and equipment over, to place markers
on, to survey to inspect and repair, to remove rocks, boulders, trees and plant life on the course of excavation
and re-excavation.
5. Construction activity within the Town's right-of-way shall be limited to the hours of 7:00 A.M. to 7:00 P.M.
Monday through Friday for the duration of this project. Work within the Town of Truckee right-of-way outside
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these work hours shall not occur except with 48 hours notice and prior written approval of the Town Engineer or
designee.
6. Construction activity shall be limited to May 1 through October 15, Extension of the construction dates may be
granted, provided that written proof of an extension to the Lahontan Regional Water Quality Control Board
and/or State Water Control Board grading deadline is provided to the Town Engineer.
7. Prior to any sawcutting of asphalt pavement, applicant shall arrange a field review with representatives
of the Town, applicant and permittee to verify sawcut limits. The Town will allow minor alignment changes
to avoid conflicts with other underground utilities and to facilitate a more economical installation without prior
approval of the Town Engineer. Placement of utility lines shall be outside the pavement wherever feasible. Any
deviations of 2' or greater from the approved project plans with regard to alignment of the utility trench shall
occur only after prior written approval of the Town Engineer, or designee. The Town Engineer will not consider
or approve any alignment modifications, which will violate utility setback requirements, until concurrence
signatures have been obtained from all underground utilities, which would be affected by reduction in
separation requirements. Failure to obtain prior approvals for alignment modifications will result in the required
removal of said utility, with appropriate trench backfill, as per the conditions of this encroachment permit.
8. As-built drawings of the constructed alignment shall be maintained by the applicant during construction and a
copy of the as-built project plans shall be supplied to the Town at completion of project construction.
9. This permit will authorize lane closures according to Caltrans Std. Plan T13. Road closures may be allowed
with approval of a Traffic Control Plan by the Town Engineer or designee and notification of the following
services: Truckee Fire Protection District, Truckee Police Department Dispatch Center, and the Truckee Tahoe
Unified School District Transportation Office. A detour plan shall be submitted for any road closure requests
with 48 hours notice.
10. Prior to commencing construction, the permittee shall be responsible for contacting all underground utility
companies or agencies for verification of the locations of all underground utilities or structures where facilities
may conflict with the proposed improvements. Call "Underground Service Alert" (USA) between 2 and 14 days
prior to any excavation. The Town is not part of USA, and permittee must call the Town at 582-7706 extension
3112 to request marking of known storm drainage infrastructure. Unknown infrastructure, such as roadway
underdrains, which are located during excavation by the permittee shall be brought to the attention of the Town
to determine if any repair is required. Applicant and/or permittee is responsible for the repair and any cost of
repair to such infrastructure as deemed necessary by the Town.
11. In the event of inclement weather, applicant and/or permittee shall be responsible for snow plowing and traffic
safety within any active construction zone of the project. The applicant and/or permittee will also be
responsible for surface water damage to storm drain infrastructure, including but not limited to culverts,
drainage inlets and roadside ditches, resulting from the permitted work. This includes the cleaning of storm
drain infrastructure and maintaining the integrity of trenches and backfill materials within the construction zone,
until such time that permanent asphalt has been applied and trench materials removed.
12. Prior to installation of fire hydrants, applicant shall arrange a field review with representatives of the Town,
applicant and permittee to determine acceptable fire hydrant locations. Slopes behind fire hydrants shall be
stabilized to prevent sloughing onto the hydrants or any roadside ditches. Fire hydrants shall be installed a
minimum of 6' behind the edge of pavement or 2' behind the back of curb. Other objects will be a
minimum of 10' behind the edge of pavement.
13. At a minimum and in accordance with the SW PPP, erosion control measures shall be placed prior to the start of
the permitted work. The erosion control measures shall be cleaned and maintained throughout the course of
the permitted work.
GENERAL CONDITIONS:
CONSTRUCTION:
1. Applicant shall notify the Town Engineer or designee two(2)weeks prior to commencing work.
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2. Applicant shall notify the Town Engineer or designee upon completion of the project.
3. Applicant shall perform continuing maintenance to all trenches during the course of construction on advance of
f the project
to insure the safe en rome 200r he ubic.Trenches t feeP to l the rear of the lope aeon l not be (unless otherwise perrm ttedpen farther than 300 feet'by he Town
the pipe layingoperation
Engineer or designee. by the
4. Trenches may be left open overnight if they are made safe by trench plating or other method approved
no n Engineer
ction o with designee.
Traghtednch labargricadles eprovid providing such materials secured. Trench fare consistent a d uff c ents may also be used as a 'to
ones
create a true barrier and two traffic lanes are maintained.
ne may
ed on-site, for a
5. Trenching spoils and other materials necessary
f oerosonl control olf the l:
measures are takencandrbarr barricades are n
period of s days, if safely delineated, appropriate
place to insure public safety. All materials and eas per item #6.nt not used or 'Longer stalled
storage periods wil within 14 days lllrbenallowed
loading
shall be stored elsewhere, excludingng approved locations
with approval of the Town Engineer, or designee.
6. Any storage of equipment and materials or screening of materials on private property shall have written
permission and conditions of restoration from the property owner prior to use.
7. Appropriate dust control measures shall be applied during construction.
8. The work contemplated by this permit shall in no way interfere with the designed drainage or established
drainage.
9. All pipelines, laterals, and other appurtenances shall be a minimum of in depth as measured from the
existing grade within 18" of the edge of pavement Valves,
es,ide p ensureication. re
gullatators and similar structures may be
set to grade with proper marking and mapping for future
10. The option to use open cut or bore techniques to install service laterals or mains is expressly that of applicant.
BACKFILL AND COMPACTION:
1. Bedding material shall be to the specifications of applicant in regard to material, installation methods, and
compaction.
of
)inches in
2 Intermediate bs kfillll shall
e dsc et of on o debris and
appld organic
matter and e use native shall
bmateerial or importedks over hmateree rial such as
Class II aggregate base. nd the limits of
er to remove
3 b h rerit oecomesnterfessa y to escav t ee remaining ng after heie n ll
e beyo excavation
of the boulders shall be backfilled
it
with suitable material and densified to the same standard as the primary trench.
4 Where
rpavement is that removed removed,
base than material ght(8) inchesreplaced
with Class II aggregate base to the same
ced
5. If the trench is less than two(2)feet from the edge
hall also bent, aggre
ed whereveeit-gate bs curlrently be repl exists. as shown in
attached Standard Drawing 54. Aggregate
6. Compaction shall be as follows:
Under Roadway upper three feet
90/o relative density in
95% relative density in road base section
Shoulder,0o it avement EP)
relative density in upper three feet
9 of
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95% relative density in shoulder base section
Natural Ground-Shoulder beyond two(2)feet of edge of pavement(EP)
90% relative density total trench
an method that applicant desires, which will
7. Compaction tests shall be taken by a licensed engineer or testing laboratory and submitted weekly to theined by own
Engineer or designee. Compaction shall be determ Y
he soil.
accurately and consistently determine the density and moisture content of t applicant, or permittee, as a
ears that any trench installed by app Applicant will obtain
g. Applicant will guarantee for a period of three (3) y
part of this permit will not subside or fail due to defects in materials or workmanship.
random compaction tests at varying intervals and depths to ensure pegineer work meets the prescribed
criteria neer, The Town En
to
the
discretion may make random tests at his
. If'Il provide the samplect kenults onto the Town the same day b'ackfill and compact,i q was completed fails trench u de
prescribed criteria, applicant will, at its expense, recompact the section in question. If any such trench under
pavement does fail, applicant will repair that subsistence through the following method: The failed section will
be excavated and recompacted tothe he paved roadway shalln this permit The fa ed be repaired
ection
by grinding, conformiil ing the existing
paved to 1W below finish paving.
pavement two feet(21 beyond the repair and 11/2" in depth. The repair shall be repaved to a smooth surface so
thata101 wiry ightreddg elaid a cross it,repairs inotheesamege f cut to manner. Te of cut, will not have more The three-year guarantee cockawillzbegfn again
Applicant
upon completion of the repair.
PAVING:
1 At lute sec the d of eachnd seven-day
Itperiod,is the permittee discreton will
p lace sph It inthe typesofh asphalt at are ous d Ihowever, if
permanent AC paving is used, it shall be placed as described in Sections 2 and 3, listed below.
m to
restoration
2 outlinedrin Standard Draw g 54'witht C2-AR-4000s asphalt hconcrete rMix,
Longitudinal specifications
'f'he pavementection andtransverse
. Trasvese excavation perrmed
aving requirements
hin the
roadexcavationyperformed within the pavement
hall be base paved from t'he bottom of existing asphalt on will have the following pto an elevation 2' below'tthe top
rcadway:
of existing asphalt. The entire asphalt surface from the centerline of the street(or the centerline of the lane, as
aro methods. A new 2" asphalt overlay
determined by the Town)to the edge of pavement on the side of the road, where the trench is located, shall e
removed to a depth of 2" through cold milling or other appropriate
consisting of C2-AR-4000 asphalt concrete mix with founds of bers shall
Petroflex placed
Fibe s (orlequivalent) per ton Truckee
an
specifications. The fiber mix shall contain five (5) p
additional 0.25% of asphalt content per ton of asphalt concrete mix.
t line with
ring around areas
t or
in
3 Prior tcwhere epcavation was�equire'ng d optside of the navement lorbmalu trench�ne for therremoval of boulders or other objects
hall receive a tack coat of SS1 H bituminous binder
or AR1000 paving asphalt on all surfaces to be joined. Application of binder shall be by a spray method to
and returning to a straight Tine. The edges of the pavement s
insure complete coverage of all surfaces.
TRAFFIC CONTROL:
1 roadways tTraffic conrot p rso t ell will be r one ane for two dire woronskers or equipment temporarily block travel lanes on major
res
ing
l to
2. Traffic control personnel will not be required:
a) On a closed street that has been approved by the Town Engineer, or designee, to be closed and the proper
notifications have been made.
b} On any road where cones and/or barricades can be used to guide traffic around construction areas
maintaining two-way traffic.
c) On any road where only workers or equipment (no trenches or spoil materials} intermittently block a travel
lane, ones are used toonly alert restroncom oncoming traffic,
provided at least one crew member is available to control travel
and c
Page 4
d) temporarily
mrporaelytiblock blocking one travtel lanne,roadways)
at least one crew ew mem installation
ber is available t crossing
cont of travel and hole
cones are used to alert oncoming traffic.
3. Traffic shall be allowed to pass in the shortest reasonable time possible, approximately 0-3 minutes. Traffic
shall never, under any circumstance, be held longer than 10 minutes.
4. Any traffic control conditions not ad sentat will be subject to negotiations between the Town Engineer or
designee and the designated applicant epre
OTHER:
1. All work and material not addressed in the above provisions shall conform to applicable Town of Truckee Public
Improvement and Engineering Standards.
2. Applicant shall obtain prior to entering on Town's property and maintain, at the applicant's sole cost and
ce and property damage insurance, each in the amount of
expense, public liability and property damage insuran
at least two million dollars {$2,000,000)single occurrence and five million dollars ($5,000,000) in the aggregate,
insuring Town, its officers, employees, agents, and volunteers against all liability, claims, demands, or losses
icant's use or
arising out of or in connection with applicant's activities pursuant to th The is insurance rmit /omayptlerminate upon
construction of the permitted work, and/or use of the Town property.
applicant's filing of Notice of Completion for the permitted work, as long as the insurance continues to cover
date when the Not
any occurrences d policy shall and, up to and by endorsement s'ngi ementesatisfactorry to Town', name as additionalce of Completion ainsueeds'Town,
County. The applicant'sapplicant's policy is primary and Town's
its officers, employees, agents and volunteers, and specify that the app
policy is excess and not contributing. The applicant's policy shall also specify, by e dorsement, thatnot ce to Town.
shall not be cancelled, suspended, modified, or terminated without thirty(30) days prior
The insurance provided by applicant shall be issued by a company licensed to transact such insurance in
California and shall have an A.M. Best rating satisfactory to the Town.
3. Applicant shall, to the maximum extent allowed by law, indemnify, defend, and hold harmless Town, its officers,
employees, agents, and volunteers, from any and all claims, actions, losses, damages, or liabilities stemming
from or otherwise relating to this permit, the Town property, and/or the permitted work, except for such claims,
actions, losses, damages or liabilities caused by the sole negligence or gross misconduct of Town.
minimum
4. Notification shall ti provided to property
residence frontages of said residences.g the project aReasonablefaccess hours
shallprior
be maintained initiation
of
the initial construction along property
residences along the project.
5ose than that of constructing the project stated above.
. This permit shall not be effective for any other purp
The applicant and permittee acknowledge the attachments with this permit as listed above.
Peter L. Holzmeister,TDPUD General Manager Date Stephen L.Wright,Town Manager
Date
The permit is approved subject to applicant's and permittee's acceptance of Conditions of Approval.
The start of any specified work shall constitute acceptance of all provisions.
Peter L. Holzmeister, TDPUD General Manager Date Stephen L.Wright,Town Manager Date
Page 5
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ICHARDS BOULEVARD
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PUMP STATION SITE
TRUCKEE DONNER Richards Boulevard Pump Station and
Public Utility District Donner Lake Road Tank Site Locations