HomeMy WebLinkAbout4 Budget 2005 Agenda Item #
Memorandum
To: Board of Directors
From: Peter Holzmeister
Date: August 26, 2004
Subject: 2005 budget calendar
1. WHY THIS MATTER IS BEFORE THE BOARD: Each year at this time, the General
Manager discusses with the board the process of preparing a budget for the following
calendar year.
2. HISTORY: It is our custom to prepare a budget for District operations beginning in
September. Our budget process proceeds in a fairly routine manner, following a
standard calendar. Generally, department heads use the month of September to
prepare their draft budget recommendations. During October, the General Manager and
Administrative Services Manager review the recommendations with each department
head, make various adjustments and assemble a final draft for submission to the Board.
The Board then uses the month of November to conduct its review and adopts a budget
in December.
3. NEW INFORMATION: Attached for your review is a proposed calendar for
preparation of the 2005 budget. It is similar to prior calendars. We have been
discussing the need for additional staff to provide high quality service to the community.
We have been discussing changes in the fundamental structure of District organization.
And we are perfecting assumptions in the finance master plan with addition of finance
goals. All of this will make budget preparation a bit more complex, but the standard
calendar should be workable.
4. RECOMMENDATION: I recommend that the Board adopt the calendar for
preparation of the 2005 District budget.
BUDGET CALENDAR
2005 ANNUAL BUDGET
August 30 Management team meeting on budget process and issues
September 1 Budget forms and instructions distributed to department heads
October 10 Department heads submit draft departmental budgets to
Administrative Services Manager
October 15 Administrative Services Manager submits first draft of budget to
General Manager
October 18-21 General Manager meets with individual department heard to
review budget requests
October 22-28 Budget adjustments made by General Manager
October 29-November 4 Budget narratives are prepared and final draft budget
numbers are determined
November 5-17 Draft budget documents are printed and bound
November 17 Draft budget presented to Board
November 17 — 30 Board review of the draft budget
December 1 Public hearing on budget and related matters
December 15 Budget and related matters adopted