HomeMy WebLinkAbout4 North Shore Donner Lake Closeout Agenda Item #
DONNER
Public Utility District
Memorandum
To: Board of Directors
From: Neil Kaufman
Date: November 8, 2004
Subject: Final Completion and a Closeout Change Order for the Installation of
Services for the North Shore of Donner Lake— Contract B Project
1. Why this matter is before the board:
The Installation of Services for the North Shore of Donner Lake — Contract B is complete.
A closeout change order and a resolution accepting the project require Board approval.
2. History:
The Board previously awarded the Installation of Services for the IVGrth Shore of Donner
Lake- Contract B project to Hansen Brothers Enterprises (HBE).
On August 18, the Board approved Change Order No. 1 for this Contract. That Change Order
covered the construction of about site piping and conduit at the Red Mountain Tank site at a
cost of$171,778.
On October 18, 2004, the Board approved Change Order No. 2. That Change Order covered
issues encountered from the project start through September 24, 2004. This Change Order
included cancellation of Change Order No. 1 and resulted in a $157,294.66 credit to the District
from Hansen Brothers.
3. New information:
On November 9, District staff performed a final walkthrough on the project. All portions of the
project have been completed.
I am requesting a Closeout Change Order to the Contract for issues covered under four general
items that will cover all of the remaining issues related to this project.
Item 1: The contract is based on a unit price bid. The attached table shows the differences
between bid totals and the amounts actually constructed. This analysis results in
amount of$7,303.14 owed to HBE.
Item 2: There is one section of Donner Pass Road where the project called for sliplining of
an existing pipe with a new pipe of smaller diameter. In order to accomplish the
sliplining, it would be necessary to temporarily serve the customers with
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aboveground piping. It was planned to connect the new sliplined pipe to a pipe to be
installed by the contractor working on a private developer project.
When the Contract Documents were prepared, it was expected that the developer
project would be completed sometime in July or August. To date, the developer
work has not yet been completed. As a result, the sliplining work was deleted from
the HBE contract with the expectation that it will be included in a new Contract to be
bid for the Summer of 2005.
HBE had already purchased the meter boxes necessary to perform this work. It was
determined that it would be cheaper to purchase the materials from HBE and provide
them to the new contractor next year, than it would be to incur restocking charges
from the material supplier. Therefore, the District agreed to pay HBE for these meter
boxes with a total cost of $1,910.90.
Item 3: A mismarked water service lateral was encountered at one location. it took HSC
about two hours to repair the pipe. HSC is due $1,211.56 for this repair.
Item 4: Three hours of rock excavation were necessary during the final pay period of the
project. HBE is due $466.83 for this work.
4. Recommendation:
a) I recommend that the Board authorize Contract Change Order #3, in the amount of a
$10,892.43 payment to Hansen Brothers Enterprises from the District.
b) I recommend that the Board pass a Resolution accepting the Installation of
Services for the North Shore of Donner Lake — Contract D project as complete
and authorizing the filing of the Notice of Completion.
Attachments:
Change Order Form
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11/12/2004 15:09 FAX-5,30 272 5401 HANSEN BROS laO03
Nov-IZ-2004 01:36pm From-TRUCKEE DONNER PUD T-780 P.003/003 F-238
Change Order
��,,`TRILICKEE DONNER
Public UtilitY Distric't
INSTALLATION OF SERVICES FOR THE NORTH SHORE OF
Contract Name; DONN ER LAKE —CONTRACT B
Contract Change Order No. 998,458.00 Days NA
Ong.Contract Amt.$
Date: November 9, 2004— Prev. Apprd Changes$ 14,483 Days NA
This Change$ ___104892.43 Days NA
Contractor. Hansen Brothers EnLe�
Revised Contract Amt.$ 1,023,833 Days NA
This Change Order covers changes to the subject Contract as described herein. The Contractor shall construct,
furnish equipment and materials, and perform all work as necessary or required to complete the Change Order
Items for a lump sum price agreed upon between the Contractor and0istrict.
r
Increase in (Decrease) Contract Time
Contract in Contract Extension
Description of Changes Amount Amount
1) Difference between Bid and Actual Quantities $7,303.14 NA
2) Payment for Meter Boxes $1,910.90 NA
3) Unmarked Water Pipe $1,211.56 NA
S466,83 NA
4) Rock Excavation
Totals $10,892.43
Net change in contract amount (Increase or decrease)
I .
The amount of the Contract Will be decreased by the sum of $10,892.43 and the Contract Time shall not be
extended. The undersigned Contractor approves the foregoing Change order as to the changes, it any, in the
contract price specked for each item including any and all supervision costs and other miscellaneous costs
relating to the change in work, and as to the extension of time allowed,if any.for completion of the entire work On
account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other
necessary work, Inclusive of the directly or indirectly related to the approved time extension,I required to complete
the Change order items. This document will become a supplement of the oorytract and al provisions will apply
hereto. it is understood that the Change Order shall be effective when approved by the District-
Accepted:, �14�e �. L140 /Contractor Date: _AZ4V�2,
(Signature)
Approved: /District Date,
Agenda Item # ij : • , w
,
p� III
JAI I i I
Resolution No. 2004 - XX
AUTHORIZING THE ACCEPTANCE OF THE INSTALLATION OF SERVICES FOR THE NORTH
SHORE OF DONNER LAKE-CONTRACT B PROJECT AND DIRECTING FILING OF THE NOTICE
OF COMPLETION
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the
determination to undertake Installation of Services for the North Shore of Donner Lake-Contract B
Project; and
WHEREAS, Hansen Brothers Enterprises, was selected by the District to perform the work; and
WHEREAS, The District's Engineer, Neil Kaufman, certifies the completion of the project; and
WHEREAS, the District's Water Utility Manager, Ed Taylor, has recommended that the work be
accepted by the District;
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
1. That the District hereby accepts the Installation of Services for the North Shore of Donner Lake-
Contract B Project as complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of
Completion, a copy of which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the 10% retained from the
contractor payments be released to the contractor if no claims have been made to the District
by material suppliers or laborers.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the
District on the 17'"day of November 2004 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
James A. Maass, President of the Board
ATTEST:
Peter L. Holzmeister, Clerk of the Board
RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Post Office Box 309
Truckee, CA 96160
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX- NONE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as owner
thereof, is the Truckee Donner Public Utility District, Post Office Box 309, Truckee, CA 96160.
2. That on November 17", 2004 the hereinafter described improvements were accepted as complete
pursuant to a resolution of the Truckee Donner Public Utility District, the awarding authority.
3. That the subject improvements of the Notice are generally described and identified as follows:
Installation of Services for the North Shore of Donner Lake— Contract B Project.
4. That the name and address of the contractor for such project was: Hansen Brothers Enterprises, P.O.
Box 1599, Grass Valley, Ca. 95945-1599.
1 certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Peter L. Holzmeister, General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE
Analysis of Bid Quantities vs. Actual Quantities Constructed
Installation of Services for the North Shore of Donner lake-Contract B
Contractor: Hansen Brothers
Bid Amounts Actual Amounts
Bid Item Description Quanti Units Unit Price Subtotal QuantityUnits Unit Price Subtotal
1 Mobilization 1 LS $ 7,092-00 $ 7,092.00 1 LS $ 7,092.00 $ 7,092.00
2 12"Water Main 95 FT $ 87.00 $ 8,265.00 155 FT $ 87.00 $ 13,485.00
3 8"Water Main 55 FT $ 133.00 $ 7,315.00 55 FT $ 133.00 $ 7,315.00
4 4"Water Main 750 FT $ 55.00 $ 41,250.00 726 FT $ 55.00 $ 39,930.00
5 3"HDPE Water Main Inside Existing 4"Steel Pipe 820 FT $ 25.50 $ 20,910.00 0 FT $ 25.50 $
6 2"PE Service Lateral Inside Existing 4"Steel Pipe 300 FT $ 15,00 $ 4,500.00 0 FT $ 15.00 $
7 1.5"PE Service Lateral Inside Existing 4"Steel Pipe 300 FT $ 13.50 $ 4,050.00 0 FT $ 13.50 $
8 2"PE Service Lateral 800 FT $ 64.00 $ 51,200.00 1,198 FT $ 64,00 $ 76,672.00
9 1.5"PE Service Lateral 4,200 FT $ 63.50 $ 266,700.00 3,022 FT $ 63.50 $ 191,897.00
10 1"PE Service Lateral 300 FT $ 54.50 $ 16,350.00 805 FT $ 54.50 $ 43,872.50
11 2-1"PE Service Laterals in Common Trench 400 FT $ 55.00 $ 22,000.00 674 FT $ 55.00 $ 37,070.00
12 3-1"PE Service Laterals in Common Trench 50 FT $ 56,00 $ 2,800.00 78 FT $ 56.00 $ 4,368.00
13 Single Water Meter Assembly for Non-traffic Areas 35 EA $ 1,249.00 $ 43,715.00 32 EA $ 1,249,00 $ 39,968.00
14 Single Water Meter Assembly for Traffic Areas 18 EA $ 1,958.00 $ 35,244,00 24 EA $ 1,958.00 $ 46,992.00
15 Double Water Meter Assembly for Non-traffic Areas 48 EA $ 1,928.00 $ 92,544.00 67 EA $ 1,928.00 $ 129,176.00
16 Double Water Meter Assembly for Traffic Areas 26 EA $ 3,679.00 $ 95,654,00 19 EA $ 3,679.00 $ 69,901,00
17 Additional Cost for Internal Pressure Reducing Valve 82 PER BOX $ 366.00 $ 30,012.00 77 PER BOX $ 366.00 $ 28,182.00
18 1"Commercial Water Service for Non-traffic Areas 1 EA $ 2,000.00 $ 2,000.00 1 EA $ 2,000.00 $ 2,000.00
19 Type A Combination Service for Non-traffic Areas 3 EA $ 2,339.00 $ 7,017.00 1 EA $ 2,339.00 $ 2,339.00
20 Type A Combination Service for Traffic Areas 2 EA $ 2,463.00 $ 4,926.00 4 EA $ 2,463.00 $ 9,852.00
21 Type B Combination Service for Non-traffic Areas 1 EA $ 2,782.00 $ 2,782,00 0 EA $ 2,782.00 $
22 Type B Combination Service for Traffic Areas 1 EA $ 3,179.00 $ 3,179.00 3 EA $ 3,179.00 $ 9,537.00
23 Type C Combination Service for Traffic Areas 1 EA $ 3,426,00 $ 3,426.00 1 EA $ 3,426,00 $ 3,426.00
24 Three Meter Service for Non-traffic Areas 5 EA $ 2,906.00 $ 14,530.00 2 EA $ 2,906.00 $ 5,812.00
25 Three Meter Service for Traffic Areas 2 EA $ 3,409.00 $ 6,818.00 0 EA $ 3,409.00 $
26 Four Meter Service for Non-traffic Areas 1 EA $ 3,151.00 $ 3,151.00 1 EA $ 3,151.00 $ 3,151.00
27 Connection To Existing 8"Piping at Donner Pass Road and Mogul Way 1 LS $ 5,369.00 $ 5,369.00 1 LS $ 5,369.00 $ 5,369.00
28 Connection To Existing 12"Piping on Moraine Road 1 LS $ 2,197.00 $ 2,197.00 1 LS $ 2,197.00 $ 2,197.00
29 Fire Hydrant Assembly and Lateral(4-foot bury) 7 EA $ 3,898.00 $ 27,286.00 5 EA $ 3,898.00 $ 19,490.00
30 Fire Hydrant Assembly and Lateral(4.5-foot bury) 2 EA $ 3,900.00 $ 7,800.00 3 EA $ 3,900,00 $ 11,700.00
31 Fire Hydrant Assembly and Lateral(5-foot bury) 2 EA $ 3,950.00 $ 7,900.00 2 EA $ 3,950,00 $ 7,900.00
32 Abandon Existing Fire Hydrant 3 EA $ 1,449.00 $ 4,347,00 2 EA $ 1,449.00 $ 2,898.00
33 AC Pavement 13,000 SO FT $ 8.56 $ 111,280.00 17,444 SO FT $ 8.56 $ 149,320.64
34 All Other Work Required by the Contract Documents 1 LS $ 43,304.00 $ 43,304.00 1 LS $ 43,304.00 $ 43,304.00
35 Credit for District Furnished Materials 1 LS $ (8,455.00) $ (8,455.00) 1 LS 1 $ (8,455.00) $ (8,455.00)
$ 998,458,00 $ 1,005,761.14
Amount Owed to RISE: $ 7,303.14