HomeMy WebLinkAbout4 District Pipeline Replacement 2004 Agenda Item #
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Memorandum
To: Board of Directors
From: Neil Kaufman
Date: October 15, 2004
Subject: Final Completion and a Closeout Change Order for the District Pipeline
Replacement-2004 Project
1. Why this matter is before the board:
The District Pipeline Replacement - 2004 is complete. A closeout change order and a
resolution accepting the project require Board approval.
2. History:
The Board previously awarded the District Pipeline Replacement - 2004 project to Herbert
Suter Construction (HSC). On June 16, 2004, the Board approved Change Order No. 1. That
Change Order covered issues encountered from the project start through June 4, 2004.
On August 18, 2004, the Board approved Change Order No. 2. That Change Order covered
issues encountered from June 5 to August 5, 2004.
3. New information: -
On September 24, District staff performed a final walkthrough on the project. All portions of the
project have been completed.
I am requesting a Closeout Change Order to the Contract for issues covered under eight
general items that will cover all of the remaining issues related to this project.
Please note that District staff is currently conducting an audit of timecards and certified payroll
on this project. It is possible that the amounts given here will be revised based upon that audit.
Item 1: The contract is based on a unit price bid. The attached table shows the differences
between bid totals and the amounts actually constructed. This analysis results in
amount of$2,955.45 owed to the District.
Item 2: As I discussed in the cover memo for Change Order No. 2, the District was
conducting an audit of timecards and certified payroll on this project. During this
audit, $716.68 in overbilling related to Change Order No. 1 was identified. This
amount is owed to the District from HSC.
Page 1
Item 3: During construction of the project, two incidents occurred where sewer pipes were
damaged during construction. These sewer pipes were indicated on the Drawings
and in the field. TSD billed the District $5,678.91 for repairs related to these two
incidents and this amount should be deducted from the total paid to HSC.
Item 4: During construction of the project, the need for an additional valve at the intersection
of Lucerne Lane and Swiss Lane was identified. This valve was not shown on the
drawings. HSC was directed to install this additional valve and is owed $950 for this
work.
Item 5: On Swiss Lane, there are three 48"culverts in parallel that are about three feet apart.
The original plan for construction of the pipe in this area called for cutting a portion of
the culverts out, installing the new pipe, and then repairing the culverts. Upon
excavating the culverts, it was determined that the original plan was not feasible.
Therefore, it was necessary to excavate back along the culverts until a joint was
encountered and an entire section of the culvert could be removed without cutting it.
This resulted in a significant amount of additional excavation and backfill work at a
cost of$8,022.41.
Item 6: A mismarked water service lateral was encountered at one location. It took HSC
about two hours to repair the pipe. HSC is due$943.12 for this repair.
Item 7: HSC experienced significant problems associated with pressure testing of the newly
installed pipeline along Skislope Way. While assessing the pipeline installation to
correct deficiencies, five problems were identified with this pipeline installation.,
• Three push-on joints where the gaskets were leaking
• One improperly installed mechanical joint gasket
• One location where a push-on joint had pulled apart
The first four items are due to contractor error or material problems that are not the
responsibility of the District. The issue with the push-on joint that pulled apart
involves joint restraint at a transition between pipe materials. The Contract
Documents did not specify the joint restraint requirements clearly enough and some
of the fault lies with the District.
HSC submitted claims for $37,964.81 associated with these leak repairs. I have
reviewed the data submitted by HSC and discussed the situation with the District's
Construction Inspector for the project. I believe that a payment of $14,760.78 would
be considered appropriate.
Item 8: The pipeline work at State Route 89 was performed early this Summer in
coordination with the Town of Truckee's plan to construct two traffic circles in that
area. Implementation of slope stabilization and erosion control measures was not
included in the Contract since it was expected that the Town would begin grading
sometime in June of this year. The Town's project has been delayed until 2005 and
the District is now responsible to ensure proper site stabilization has been performed
for this Winter. I directed HSC to place some filter fabric and mulch for site
stabilization and HSC is due $794.90 for this work.
Page 2
4. Recommendation:
a) I recommend that the Board authorize Contract Change Order #3, in the amount of a
$16,119.32 payment to Herbert Suter Construction from the District.
b) I recommend that the Board pass a Resolution accepting the District Pipeline
Replacement — 2004 project as complete and authorizing the filing of the Notice of
Completion.
Attachments:
Change Order Form
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RUCKEi ""Public Utility District Change Order
Contract Name: DISTRICT PIPELINE REPLACEMENT • 2004
Contract Change Order No: 3 Ong. Contract Amt. $ 449,982.00 Days NA
Date: September 28 2004 Prev. Apprd Changes$ 144,145.43 Days NA
Contractor: Herbert Suter Construction This Change$ 16,119.32 Days NA
Revised Contract Amt. $ 610,246.75 Days NA
This Change Order covers changes to the subject Contract as described herein. The Contractor shall construct,
furnish equipment and materials, and perform all work as necessary or required to complete the Change Order
Items for a lump sum price agreed upon between the Contractor and District.
Increase in (Decrease) Contract Time
Description of Changes Contract in Contract Extension
Amount $ Amount $ (days)
1) Bid vs. Actual Quantities I $2,955.45 NA
2) Overbilling or, Change Order No. 1 $716.68 NA
3) TSD Repair Bills $5,679.76 NA
4) Additional Valve at Lucerne Lane & Swiss Lance $950.00 i NA
5) Additional backfill and excavation at culverts $8,022.41 ! NA
6) Unmarked Utilities $943.12 ( ( NA
7) Skislope Way $14,760.78 iI NA
8) Erosion Control at State Route 89 $794.90 1
Totals $25,471.21 $9,351.89
Net change in contract amount(increase or decrease) $16,119.32
The amount of the Contract will be increased by the sum of $16,119.32 and the Contract Time shall not be
extended. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the
contract price specified for each item including any and all supervision costs and other miscellaneous costs
relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on
account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other
necessary work, inclusive of the directly or indirectly related to the approved time extension, required to complete
the Change order items. This document will become a supplement of the contract and all provisions will apply
hereto. It is understood that the Change Order shall be effective when approved by the District.
Accepted: Al Ux- /Contractor Date: lb
(Signature) a
Approved: /District Date:
(Signature)
.................... . ........
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Resolutio Ro. 04 - XX
AUTHORIZING THE ACCEPTANCE OF THE DISTRICT PIPELINE REPLACEMENT-2004 PROJECT
AND DIRECTING FILING OF THE NOTICE OF COMPLETION
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the
determination to undertake the District Pipeline Replacement-2004 Project; and
WHEREAS, Herb Suter Construction, was selected by the District to perform the work; and
WHEREAS, The District's Engineer, Neil Kaufman, certifies the completion of the project; and
WHEREAS, the District's Water Utility Manager, Ed Taylor, has recommended that the work be
accepted by the District;
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
1. That the District hereby accepts the District Pipeline Replacement-2004 Project as complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of
Completion, a copy of which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the 10% retained from the
contractor payments be released to the contractor if no claims have been made to the District
by material suppliers or laborers.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the
District on the 18'h day of October 2004 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
James A. Maass, President of the Board
ATTEST:
Peter L. Hoizmeister, Clerk of the Board
RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Post Office Box 309
Truckee, CA 96160
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX- NONE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as owner
thereof, is the Truckee Donner Public Utility District, Post Office Box 309, Truckee, CA 96160.
2. That on October 18'", 2004 the hereinafter described improvements were accepted as complete pursuant
to a resolution of the Truckee Donner Public Utility District, the awarding authority.
3. That the subject improvements of the Notice are generally described and identified as follows:
District Pipeline Replacement—2004 Project.
4. That the name and address of the contractor for such project was: Herb Suter Construction, 7116
Windstar Drive, Reno, Nevada, 89523.
1 certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Peter L. Holzmeister, General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE