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Home My WebLink About8 Northside Transmission Pipeline Project Agenda Item # i. ,'E' E�RU �IM .�� iE PublicUtility iu ui District Memorandum To: Board of Directors From: Neil Kaufman Date: December 2, 2004 Subject: Final Completion and a Closeout Change Order for for the Northside Transmission Pipeline Project 1. Why this matter is before the board: The Northside Transmission Pipeline is complete. A closeout change order and a resolution accepting the project require Board approval. 2. History: The Board previously awarded the Northside Transmission Pipeline project to Longo Incorporated. On July 7, 2004, the Board of Directors approved Change Order No. 1 for this Contract. That Change Order covered the construction of about 730 feet of pipeline on High Street at a cost of $81,282. On October 18, 2004, the Board of Directors approved Change Order No. 2 for this Contract. That Change Order covered the all outstanding issues encountered from the project start to September 30, 2004 with a total payment of $4,720.00 to Longo. On October 18, 2004, the Board of Directors approved Change Order No. 2 for this Contract. That Change Order covered the all outstanding issues encountered from the project start to September 30, 2004 with a total payment of $4,720.00 to Longo. On November 17, 2004, the Board of Directors approved Change Order No. 3 for this Contract. That Change Order covered the all outstanding issues encountered from October 1 to November 1, 2004 with a total payment of $18,217.07 to Longo. 3. New information: I am requesting a Change Order to the Contract to adjust the final Contract Price to reflect the actual work constructed. The contract is based on a unit price bid. The attached tables show the differences between bid totals and the amounts actually constructed. This analysis results in amount of $9,148.26 owed to the District. Page 1 } 4. Recommendation: a) I recommend that the Board authorize Contract Change Order No. 4, in the amount s of a$9,148.26 credit to the District from Longo Incorporated. b) I recommend that the Board pass a Resolution accepting the Northside Transmission Pipeline project as complete and authorizing the filing of the Notice of Completion. Attachments: Change Order Form Analysis of Bid vs. Actual Quantities Draft Resolution Page 2 Y 3 Change Order Contract Name: NORTHSIDE TRANSMISSION PIPELINE Orig. Contract Amt. $ Contract Change Order No: 4 610,658A0 Days NA t Date: December 2, 2004 Prev. Apprd Changes$ 104,219.07 Days NA Contractor: Longo Incorporated _ This Change$ 9,148.26 Days NA g Revised Contract Amt. $ 705,728.81 Days NA This Change Order covers changes to the subject Contract as described herein. The Contractor shall construct, Items for au lump sum pr cetag agreed upon betweenllthe Contractowork as necssary 0 r andd D stricquired to complete the Change Order Increase in (Decrease) Contract Time Contract in Contract Exte son Description of Changes Amount $ Amount $ 26 NA760. 1) Bid vs. Actual Quantities—Northside Pipeline $11, NA 2) Bid vs. Actual Quantities—Nigh Street $2,612.00 $2,fi12;00` $11,760.26 Totals $9,148.26 Net change in contract amount (increase or decrease) The amount of the Contract will be decreased by the sum of $9,148.26 and the Contract Time shall not be extended. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on nd form all er. The ractor s to nish all abor and materials account of Work, inclusive of the directly ortindi indirectly related torthe apprloed me extension, required to complete necessary the Change order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the District. /Contractor Date: Accepted: Signature) /District Date: Approved: (Signature) Analysis of Bid Quantities vs.Actual Quantities Constructed Northside Transmission Pipeline Contractor: Longo Incorporated Bid Amounts Actual Amounts Ou,ntit Units $U 6Price 50.00 $ Subtotal 28,650.00 Qu,ntit Units $ Unit Price W $ subtotal8, 50.00 Bid item Description 1 Mobilization 439 FT $ 110.00 $ 48,290,00 450 FT $ 108.00 $ 92,248.00 2 24"DI Pipe and Two 2"PVC Conduits from Station 0+00 to 4+39 2 706 FT $ 108.00 $ 292,248.00 2,706 FT $ 108.00 $ 292,248.00 LS $ 53,750.00 $ 53,750.00 3 24"DI Pipe and One 2"Conduit from Station 4+39 to 31+44,44 1 LS $ 53,750.00 $ 53,750.00 1 LS $ 39,550.00 $ 39,550.00 4 Flow Control Station and Connections to Existing Piping at Station 0+00 1 LS $ 39,550.00 $ 39,550.00 1 LS $ 28,850.00 $ 28,850,00 5 Flow Control Station and Connection to Existing Piping at Station 4+39 1 LS $ 28,850,00 $ 28.850.00 1 LS $ 31,850.00 $ 31,850.00 6 24"Tee and Three Butterfly Valves at Station 13+36 3g.00 $ 4,370.00 7 24"Tee,Three Butterfly Valves and Connection to Existing 24"Piping at Station 31+44.44 t 15 FT $ 31,8308.0000 3q 370 00 115 FT $ 1,338.00 $ 8,100.00 8 Conduit Trench from Station 2+25 to Northside Well Bidg. 5 EA $ 1,350.00 $ 6,750.00 6 EA $ 00 9 Furnish and install pull boxes for conduit .00 6 EA $ 1,150.00 $ 6,900.00 6 EA $ 1 154.50 $ 15,36.25 10 Furnish and install cut-off walls 3,400 SO FT $ 4.50 $ 15,300.00 3,414 SO FT $ 3 50 $ 15,361.25 11 AC Trench Restoration 7,900 SO FT $ 3.50 $ 27,650.00 3,791 SO FT $ 12 AC Lane Restoration 1 LS $ 27,500.00 $ 27,500.00 1 LS $ 27,500.00 $ 27,500.00 13 All Other Work Required by the Contract Documents 1 LS $ 1,000.00) $ 1,000.00) 1 LS $ (1,000.00 $ 598,89778 14 Credit for District Furnished Materials $ 610,658.00 Credit to District from Longo: $ (11,760,26) $ (9,148,26) Analysis of Bid Quantities vs. Actual Quantities Constructed High Street Pipeline Contractor: Longo Incorporated Bid Amounts Actual Amounts Bid Item Description Quantit Units Unit Price Subtotal50.00 (]ualntit Units $ Unit Price50.00 $ Subtotal 1 LS $ 1,750.00 $ LS $ 4,300.00 $ 4,300.00 1 Mobilization 1 LS $ 4,300.00 $ 4,300.00 1 2 Exploratory Exacavations FT $ 58.00 $ 9,222.00 3 8,, Pipe -0+37 to 1+96 159 FT $ 58.00 $ 9,222.00 159 FT $ 58.00 $ 33,060.00 4 8" Pipe - 1+96 to 7+66 570 FT $ 58.00 $ 33,060.00 570 EA $ 2,750.00 $ 8,250.00 5 Fire Hydrants 3 EA $ 2,750,00 $ 8,250.00 3 LS $ 2,200.00 $ 2,200.00 5 Testing &Disinfection 1 LS $ 2,200.00 $ 2,200.00 1 EA $ 3,250.00 $ 6,500.00 7 Tie-Ins to Existing Piping 2 EA $ 3,250.00 $ 6,500.00 2 5 50 $ 7,777.00 8 AC Trench Restoration 1,500 SO FT $ 5.50 $ 8,250.00 1,214 SO FT $ 3.50 $ 3,100.00 p LS $ 3.50 $ - 2,210 SO FT $ 8A AC Milling 7,750.00 $ 7,750.00 40% LS $ 7,750.00 $ 3,100.00 9 Landsca in 1 LS $ $ 83,894.00 $ 81,282.00 Amount Owed to Longo: $ 2,612.00 z s s, Resolution No. 2004 - XX AUTHORIZING THE ACCEPTANCE OF THE NORTHSIDE TRANMISSION PIPELINE PROJECT AND DIRECTING FILING OF THE NOTICE OF COMPLETION f WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to undertake the Northside Transmission Pipeline Project; and WHEREAS, Longo, Inc., was selected by the District to perform the work; and WHEREAS, The District's Engineer, Neil Kaufman, certifies the completion of the project; and WHEREAS, the District's Water Utility Manager, Ed Taylor, has recommended that the work be accepted by the District; NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows: 1. That the District hereby accepts the Northside Transmission Pipeline Project as complete. 2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy of which is attached hereto. 3. That 35 days following the filing of the Notice of Completion, the 10% retained from the contractor payments be released to the contractor if no claims have been made to the District by material suppliers or laborers. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 15" day of December 2004 by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By -, President of the Board ATTEST: Peter L. Holzmeister, Clerk of the Board r j3 } RECORDING REQUESTED BY: Truckee Donner Public Utility District { WHEN RECORDED, RETURN TO: TRUCKEE DONNER PUBLIC UTILITY DISTRICT Post Office Box 309 Truckee, CA 96160 THE UNDERSIGNED DECLARES DOCUMENTARY TRANSFER TAX- NONE NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the name and address of the public entity for whom the improvement project was done, as owner thereof, is the Truckee Donner Public Utility District, Post Office Box 309, Truckee, CA 96160. 2. That on December 15", 2004 the hereinafter described improvements were accepted as complete pursuant to a resolution of the Truckee Donner Public Utility District, the awarding authority. 3. That the subject improvements of the Notice are generally described and identified as follows: Northside Transmission Pipeline Project. 4. That the name and address of the contractor for such project was: Longo, Inc., 150 Alpine Meadows Road, Alpine Meadows, CA. 96146. I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Peter L. Holzmeister, General Manager MAIL TAX STATEMENTS TO: SAME AS ABOVE