HomeMy WebLinkAbout12 Cla-Val Pressure control maintenance project Agenda Item # 12
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Public Utility District
ACTION
To: Board of Directors
From: Brian Wright
Date: January 15, 2014
Subject: Consideration to Reject All Bids for the 2014 Cla-Val Pressure
Control Valve Maintenance Project
1. WHY THIS MATTER IS BEFORE THE BOARD
The rejection of all bids recieved for Disitrict maintenance projects with expenditures
exceeding $15,000 requires Board approval.
2. HISTORY
In October 2013, the District publicly advertised requests for bids for the 2014 Cla-Val
Pressure Control Valve Maintenance Project. On November 18, 2013, the District
received 4 sealed bids in response to the advertisement.
3. NEW INFORMATION
Staff has reviewed all bids received for the 2014 Cla-Val Pressure Control Valve
Maintenance Project for accuracy and completion. Originally Staff found all Bids to be
non-responsive due to incomplete documentation or failure to meet specifications.
Thereafter, one of the bidders pointed out that it had not provided some of the
requested information because the form for doing so was not included in the bid
package. The bidder asserted that this omission caused some confusion. Having
considered the bidder's concern, staff believes the process could have been clearer
and for that reason recommends the District rejects all Bids. Specifically, staff
recommends the rejection of all Bids as not being in the best interest of the District
based on:
• All bids received failed to document or demonstrate sufficient experience and
training in the maintenance services to be provided; and
The District reserves the unqualified right in its sole and absolute discretion to
reject any and all bids, and to accept the bid or bids which, in its sole and
absolute judgment, will, under all circumstances, best serve the interests of the
District.
4. FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
5. RECOMMENDATION
Reject all bids for the 2014 Cla-Val Pressure Control Valve Maintenance Project as not
being in the best interest of the District.
Michael D. Holley
General Manager/Water Utility Manager