HomeMy WebLinkAbout7 Annual Procurement and Contracts Agenda Item # 7
Public Utility District
CONSENT
To: Board of Directors
From: Robert Mescher
Date: December 03, 2014
Subject: Consideration of Routine Annual Procurements and Contracts
1. WHY THIS MATTER IS BEFORE THE BOARD
The District Code requires Board approval for all purchases over $15,000.
2. HISTORY
Since 2009, staff has presented annual purchase orders to the Board for approval
before each fiscal year. Materials, supplies, and services procured under this action
are routine and recurring in nature.
3. NEW INFORMATION
The following general categories of procurements are greater than $15,000 and
require Board approval:
1) Sole Source Procurements: Attachment 1 is a list of vendors that provide
unique products and services to the District totaling $1,056,000. This
procurement list includes utilities, specialized software, and unique services.
2) Competitively Bid Procurements - Other Government Agency: Attachment
2 lists Verizon, a vendor who provides communication services to the District
which were competitively bid by another government agency. The District is
eligible to take advantage of discounted pricing. This procurement totals
$50,000.
3) Competitively Bid Procurements - Multi-Year Contracts & Contract
Extensions: Attachment 3 is a list of contracts previously bid by the District
that either cover multiple years or have provisions for contract extensions.
These procurements total $65,000. This procurement list includes employee
safety training and conservation programs.
4) Competitively Bid Procurements: Attachment 4 is a list of vendors who
provide products and services to the District which were competitively bid by the
District. These procurements total $1,225,695. This procurement list includes
janitorial services, lighting for conservation programs, power transformers,
vehicle fuel, power poles, water treatment supplies, aggregate materials and
asphalt, paving, materials for the residential water meter program, and tree
trimming.
4. FISCAL IMPACT
Funding for these procurements are included in the FYI operating budget.
5. RECOMMENDATION
A) Authorize the routine annual procurements totaling $2,396,695 from the vendors
listed in Attachments 1 through 4.
B) Authorize the General Manager to execute the required documents necessary to
procure the products and services listed in Attachments 1 through 4.
Robert Mescher Michael D. Holley
Administrative Services Manager General Manager
ATTACHMENT 1
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Annual procurements greater than $15,000
FY15
Sole Source Procurements
Annual
Vendor Products and Services Value
AT&T-CaINET II Program Utilities: Telephone and Internet $ 30,000
CDS Global Customer Service: Remittance Processing 20,000
Cisco Smartnet(via WWT& NetXperts) IT and GIS: Hardware and Software Support 30,000
Cooper Power Systems Electric: Reclosers and Controls 140,000
Cooperative Response Center Customer Service: After-hours Answering Service 35,000
ESRI IT and GIS: Software and Support 30,000
Microsoft(via Dell) IT and GIS: Software and Support 25,000
National Information Systems Cooperative Customer Service and Accounting: Software, Support, and Billing Service 260,000
Okonite Electric: Underground Cable 330,000
Schneider Electric(Telvent/Wonderware/Modicon/E&M) IT and GIS: Software and Support 45,000
Southwest Gas Utilities: Natural Gas 25,000
Tahoe Forest Hospital Human Resources: Employee Training and Screening 30,000
Tahoe Truckee Sierra Disposal Utilities: Trash Disposal 25,000
TTCTV Board: TV Coverage&Streaming of meetings 15,000
VMWare IT and GIS: Software and Support 16,000
Total $1,056,000
ATTACHMENT 2
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Annual procurements greater than $15,000
FYI
Other Government Agency Competitively Bid Procurements
Annual
Vendor Products and Services Value
Verizon Mobile telecommunications service, including water meter data collectors $ 50,000
Total $ 50,000
ATTACHMENT 3
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Annual procurements greater than $15,000
FYI
Multi-Year Competitively Bid Procurements - Extend for One Year
Annual
Vendor Products and Services Value
ESCI Human Resources: Employee Training $ 21,000
Sierra Energy Pros Conservation: Energy Surveys 44,000
Total $ 65,000
ATTACHMENT 4
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Annual procurements greater than $15,000
FY15
Competitively Bid Procurements -Award to Lowest Responsive Bid
Annual
Vendor Products and Services Value
Complete Cleaning Services Facility: Janitorial $ 63,000
Ecotone Products Conservation: Lighting - CFL 39,270
Feit Electric Conservation: Lighting - LED A19 Lamps 20,625
General Pacific Electric: Three Phase Pad Mounted Transformers 90,000
General Pacific Electric: Single Phase Pad Mounted Transformers 60,000
GEXPRO Electric: Single Phase Pole Mounted Transformers 60,000
Hunt& Sons Vehicles: Fuel 165,000
McFarland Cascade Holdings Electric: Wood Poles 110,000
Sierra Chemical Water: Treatment Supplies 16,000
Teichert Rock Products Water:Aggregate Materials and Asphalt 100,000
West Coast Paving Water: Paving 200,000
Western Nevada Supply Water: Meter Box Retrofit 26,800
Wright Tree Service Electric: Line Clearance and Tree Trimming 275,000
Total $ 1,225,695
* Includes a 10% change order allowance.