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Home My WebLink About7 Glenshire Pipelines Agenda Item # .r � Memorandum To: Board of Directors From: Neil Kaufman Date: November 14, 2003 Subject: Glenshire Pipelines -2003 1. WHY THIS MATTER IS BEFORE THE BOARD The Glenshire Pipelines - 2003 Project is complete. It is time for the board to consider a closeout change order and a resolution accepting the project. 2. HISTORY The purpose of this project was to construct approximately 2,500 feet of 12-inch water pipeline, approximately 300 feet of water service lateral, water meter boxes, fire hydrants and laterals, connections to existing pipelines, and ancillary items such as fittings, valves, marking tape and other appurtenances. The Glenshire Pipelines - 2003 Project bid was awarded to FW Carson in the amount of$298,400 on July 8, 2003. 3. NEW INFORMATION Attached for your review are the change order and the resolution. 4. RECOMMENDATION a) Consideration of a contract change order Number 1 to the Glenshire Pipelines - 2003 Project b) Consideration of a resolution accepting the Glenshire Pipelines - 2003 Project as complete and authorizing the filing of the notice of completion. TDPUD MEMORANDUM October 28, 2003 TO: Board of Directors FROM: Neil Kaufman, Water System Engineer SUBJECT: GLENSHIRE PIPELINES - 2003 CHANGE ORDER #1 AGENDA # BACKGROUND: The Board of Directors previously awarded the Contract for construction of the GLENSHIRE PIPELINES — 2003 project to FW Carson. The project was completed on October 24, 2003, 1 am requesting a Change Order to the Contract for issues covered under three general items that will cover all of the outstanding issues on this project. Item 1: The contract was based on a unit price bid. The attached table shows the differences between bid totals and the amounts actually constructed. This analysis results in amount of $45,260 owed to FW Carson. Please note that the additional cost is related entirely to pavement restoration issues. Item 2: During construction of the project, two mismarked water pipes were encountered and broken. The Contractor is owed $11,283.09 for extra work related to the repair of these pipes and associated delays. Item 3: There are a number of existing utilities located at the intersection of The Strand and Donnington Lane (1-36" Storm Drain, 2-6" Water Pipes, 1-10" Water Pipe and 1-2" Gas Pipe). The Contract drawings called for the new pipe to be installed underneath all of these facilities. However, the existing facilities were deeper than anticipated and the new pipeline had to be installed about 2-3 feet deeper for a length of about 50 feet. The Contractor is due $8,400 for extra work associated with this additional depth. RECOMMENDATION: I recommend that the Board authorize Contract Change Order #1, in the amount of a $65,843.35 payment to FW Carson from the District. Attachment-Contract Change Order #1 Page 1 Analysis of Bid Quantities vs. Actual Quantities Constructed Glenshire Pipelines-2003 Contractor: 'FW Carson Bid Amounts Actual Amounts Bid Item Description Quantity Units Unit Price Subtotal Quantity Units I Unit Price Subtotal 1 Mobilization 1 LS $ 14,000.00 $ 14,000.00 1 LS $ 14,000.00 $ 14,000.00 1A 12"Water Main 1,673 FT $ 50.00 $ 83,650.00 1,671 FT $ 50.00 $ 83,550.00 1B 1.5"PE Water Service Lateral 50 FT $ 80,00 $ 4,000,00 43 FT $ 80,00 $ 3,440.00 1C Double Water Service 1 EA $ 2,000.00 $ 2,000.00 1 FT $ - 1 D Connection to Existing 6"Piping At Station 0+00 1 EA $ 2,000.00 $ 2,000.00 1 FT $ 2,000.00 $ 2,000.00 1E Connections to Existing 6"and 10"Piping At Station 13+ 1 EA $ 2,000.00 $ 2,000.00 1 FT $ 2,000.00 $ 2,000.00 1 F Connection to Existing 8"Piping At Station 16+48 1 EA $ 2,000.00 $ 2,000.00 1 FT $ 2,000.00 $ 2,000.00 1G Connection to Existing 10"Piping At Station 16+73,41 1 EA $ 2,000.00 $ 2,000.00 1 FT $ 2,000.00 $ 2,000.00 1H AC Pavement 7,700 SO FT $ 5.00 $ 38,500.00 14,850 FT $ 5.00 $ 74,250.00 11 All Other Work Required by the Contract Documents 1 LS $ 15.000.00 $ 15,000.00 1 FT $ 15,000.00 $ 15,000.00 2A 12"Water Main 881 FT $ 50.00 $ 44,050.00 874 FT $ 50.00 $ 43,700.00 2B 1.5"PE Service Lateral 240 FT $ 80.00 $ 19,200.00 224 EA $ 80.00 $ 17,920.00 2C Double Water Service 7 EA $ 2,000.00 $ 14,000.00 4 EA $ 2,000.00 $ 8,000.00 2D Fire Hydrant Assemblies 2 EA $ 4,500.00 $ 9,000.00 2 EA $ 4,500.00 $ 9,000.00 2E Connection to Existing 10"Piping At Station 0+00 1 EA $ 2,000.00 $ 2,000.00 1 EA $ 2,000.00 $ 2,000.00 2F Connection to Existing 6" Piping At Station 3+93 1 EA $ 2,000:00 $ 2,000.00 1 EA $ 2,000.00 $ 2,000,00 2G Connection to Existing 6"Piping At Station 5+90 1 EA $ 2,000.00 $ 2,000.00 1 EA $ 2,000.00 $ 2,000.00 2H Connection to Existing 10"Piping At Station 8+80.11 1 EA $ 2,000.00 $ 2,000.00 1 EA $ 2,000.00 $ 2,000.00 21 AC Pavement 4,800 SO FT $ 5.00 $ 24,000.00 8,760 EA $ 5.00 $ 43,800.00 2J All Other Work Required by the Contract Documents 1 LS $ 15,000.00 1 $ 15,000.00 1 EA $ 15,000.00 $ 15,000.00 8 298,400.00 $ 343,660.00 Amount Owed to FW Carson: $ (45,260.00) NOQ-3-2003 09:47 FROM:F W CARSON CO 7758315068 TO: 15305871189 P:2,2 Oct-31-03 12:53cm Fran-TRUCKEE DOiNER PUD + T-146 P.02/02 F-329 TRUCKEE DONNER Change Order Contract Name: Glenshire Pipelines-2003 Contract Change Order No: 1 Orig. Contract Amt. $ 298.400.00 Days NA Date: October 28,2003 Prev.Apprd Changes$ 0.00 Days NA Contractor, FW Carson This Change$ 85.843.35 Days NA Revised Contract Amt$ 364,243.35 Days NA This Change Order covers changes to the subject Contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order Items for a lump sum price agreed upon between the Contractor and District Increase in (Decrease) Contract Time Description of Changes Contract in Contract Extension P 9 Amount $ Amount $ da 1) Bid vs.Actual Quantities $45,260.00 NA 2) M(smarked Water Pipelines $12,163.35 NA 3) Additional Trench Depth $8,400.00 :... NA Totals $65,843.36 Net change in contract amount(increase or decrease) $65,843-35 The amount of the Contract will be increased by the sum of $64,943.09 and the Contract Time shall not be extended. The undersigned Contractor approves the foregoing Change Order as to the changes, rf any, in the contract price specified for each item including any and all supervision costs and other miatallaneous costa rotating to the change In work, and as to the extension of time allowed, if any,for completion of the entire work on mount of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other necessary work, Inclusive of the directly or Indirectly related to the approved time extension, required to complete the Change order items_ This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the District. Accepted: �C /Contractor Date: (Signature) Approved: /District Date: (Signature) UCKEE DONNER Public UtilityDistrictit Resolution No . 2003- XX AUTHORIZING THE ACCEPTANCE OF THE GLENSHIRE PIPELINES - 2003 AND DIRECTING FILING OF THE NOTICE OF COMPLETION WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to undertake the Glenshire Pipelines -2003 Project; and WHEREAS, F.W. Carson Co., was selected by the District to perform the work; and WHEREAS,the District's Water Systems Engineer, Neil Kaufman, has recommended that the work be accepted by the District; NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows: 1. That the District hereby accepts the Glenshire Pipelines - 2003 Project as complete. 2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy of which is attached hereto. 3. That 35 days following the filing of the Notice of Completion, the 10% retained from the contractor payments be released to the contractor if no claims have been made to the District by material suppliers or laborers. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 191h day of November 2003 by the following roll call vote: AYES: ABSTAIN: NOES: ABSENT: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By J. Ron Hemig, President of the Board ATTEST: Peter L. Holzmeister, Clerk of the Board bhc RECORDING REQUESTED BY: Truckee Donner Public Utility District WHEN RECORDED, RETURN TO: TRVCKEGnONNER PUBLIC UTILITY DISTRICT Post Office Box 309 Truckee, CA901O0 NOTICE 0FCOMPLETION NOTICE |S HEREBY GIVEN: 1. That the name and address of the public entity for whom the improvement project waSdone' asowner thereof, iS the Truckee Donner Public Utility District, Post Office Box 300. Truckee, CA9H1GU. 2. That on November 19. 2003' the hereinafter described improvements were accepted as complete pursuant to a resolution of the Truckee Donner Public Utility District, the awarding authority. 3. That the subject improvements of the Notice are generally described and identified as follows: Glem$hire Pipelines ~2903 Project, l[ruckee, Ca. 4. That the name and address of the contractor for such project was: F.W. Carson, 1064 Tahoe Blvd, Incline Village , NVD945D. | certify under penalty of perjury under the laws of the State of California that the foregoing io true and correct. Dated: TRUCKEED0NNFR PUBLIC UTILITY DISTRICT B