HomeMy WebLinkAbout4 Represented Funds Agenda Item #
VA�
Memorandum
To: Board of Directors
From: Mary Chapman, Administrative Services Manager/Treasurer
Date: January 20,2004
SUBJECT: Authorizing the retention of funds represented by unprocessed checks
1. WHY THIS ITEM IS BEFORE THE BOARD
Resolution #8912 Authorizing the Retention of Funds Represented by Unprocessed Checks
established the Board's policy directing staff to follow certain procedures before transferring
unprocessed check proceeds (stale dated checks issued by the District and not cashed) that
have been on hand three or more years to the District's general fund. A copy of that resolution is
attached. According to the policy, the Board must authorize the transfer.
2. HISTORY
The last time we did a transfer was in 1998. Unfortunately, this procedure has not been
processed as frequently as I would like to see it done. We will make every effort do it annually
from here on out.
3. NEW INFORMATION
Also attached is the list of amounts totaling $3,371.04 that we would like to have the Board
transfer. District staff published the original list in the Sierra Sun two times as required. Five
people on the list claimed the amounts due to them before the deadline. Replacement checks
were issued.
4. RECOMMENDATION
I recommend that the Board authorize staff to transfer to the District's general fund the
outstanding amounts of unprocessed checks greater than three years old in the amount of
$3,371.04 per the attached list.
RESOLUTION NO. 8912
OF THE
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
AUTHORIZING THE RETENTION OF FUNDS
REPRESENTED BY UNPROCESSED CHECKS
WHEREAS, the Truckee Donner Public Utility District has issued
certain checks that have not been deposited; and
WHEREAS, Government Code Sections 50050 through 50056 govern the
method by which the Truckee Donner Public Utility District can
retain funds that are owed to customers who cannot be located;
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
Truckee Donner Public Utility District that the General Manager
shall cause the following procedure to be followed in accordance
with the Government Code:
For amounts less than $10, or for any amount if the
depositor's name is unknown, the District can immediately
transfer into its General Fund those funds which have been
on hand for three years or more. Any amounts of $10 or
greater that have been on hand for at least three years can
be deposited in the District's General Fund after a notice
has been published in the Sierra Sun for two successive
weeks. The notice shall identify the amount, the name of
the person entitled to the funds, and state that the funds
will become the property of the District if they are not
claimed by a date that is not less than 45 nor more than
60 days after the first publication. If not claimed by the
deadline printed in the notice, those funds also become the
property of the District upon formal action by the Board
to transfer such funds.
PASSED AND ADOPTED by the Board of Directors of the Truckee Donner
Public Utility District at a meeting duly called and held within
the District by the following roll call vote:
AYES: Aguera, Corbett, Sutton, White and Maass.
NOES: None.
ABSENT: None.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Japres A. Maass, President
ATTEST � � �
Susan M. Craig, Deputy Dj�ttrict Clerk
smc
NOTICE
The Truckee Donner Public Utility District has held for over three years the following
funds,in the name of the following persons,who can not be located. If no claim is
received by the Truckee Donner Public Utility District by September 10,2003,these funds
will become the property of Truckee Donner Public Utility District,pursuant to
government codes 50050-50056.Please contact the administrative department
telephone number 530.5873896
Date NAME ON CHECK Check
On Check Amount
07/03f95 San Francisco Telecome 29.02
10/11/95 Thompson,Peter M 47.81
10/18/95 A P M I 47.62
11/22/95 Ridli Calvin T. 58.65
03/29/96 Images Salon-J.D.Kunkle Owner 83.88
05/02/96 Futral,Jennifer 46.04
05/10/96 Norman,Neill 11.92
05/10/96 Pardington,Brandon 90.80
06/07/96 J&M Sickle Const 72.45
08116M Feller,Frank 107.30
08/30196 Favlich,Don 183.40
10/18/96 Mcvey,Mariah 17.41
11/01/96 Morales,Jose 27.35
04/25/97 Geller,Marc&Jennifer 12.07
05/23/97 Feldman,Elisabeth 111.61
O6/23/97 Miles,Elizabeth 301,41
O6123197 Reitsma,Michael 104.85
05/30/97 Tuepah,Rick 61.01
O6/13197 Leung,Wing-Keung John 75,57
Oe/18/97 Randlett,Jennifer 174.73
O6/27/97 Connell,Margot 19.37
08=197 Hrynkiewicz,Dan 102.21
12/05/97 Ward,James 20.83
12/19/97 Pickett,Delphinia 77.70
03/13/98 Gonzales,Gail 21.29
03/20/98 Picchi,Roger WA406 353.53
03/20/98 Murdock,Charles 46.95
04/10/98 Leung,Wing-Keun 41.88
05/08/98 Kouz rujian,Van 19,43
05/15/98 Reitsma,Michael 42.51
05/22/98 Were,C Curtis 86.08
07/31MB Cox,Timothy 56.34
08/14/98 Holm,Beth 26.52
11/13/98 Gastelum,Brytts 107.02
11/20/98 Jimenz,Albert 64.43
12/18M Carrillo,Ca0xt 67.56
5/14/1999 Souza,Pauline 11.39
5/14/1999 Stone,Norman&Elizabeth 76,70
5/21/1999 Levy,Andrew 54.77
5/2111999 Stone,Norman&Elizabeth 62.19
5/21/1999 Ley,Gregory 58.47
5/21/1999 Walker,Christopher 112.52
7/16/1999 Eisenman,Shari H 2O.36
9/3/1999 Pappe,Brian 116.15
11/23/1999 Hentschel,Max K 40.94
Total amount to write-off $3,371.04