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HomeMy WebLinkAbout4 Represented Funds Agenda Item # VA� Memorandum To: Board of Directors From: Mary Chapman, Administrative Services Manager/Treasurer Date: January 20,2004 SUBJECT: Authorizing the retention of funds represented by unprocessed checks 1. WHY THIS ITEM IS BEFORE THE BOARD Resolution #8912 Authorizing the Retention of Funds Represented by Unprocessed Checks established the Board's policy directing staff to follow certain procedures before transferring unprocessed check proceeds (stale dated checks issued by the District and not cashed) that have been on hand three or more years to the District's general fund. A copy of that resolution is attached. According to the policy, the Board must authorize the transfer. 2. HISTORY The last time we did a transfer was in 1998. Unfortunately, this procedure has not been processed as frequently as I would like to see it done. We will make every effort do it annually from here on out. 3. NEW INFORMATION Also attached is the list of amounts totaling $3,371.04 that we would like to have the Board transfer. District staff published the original list in the Sierra Sun two times as required. Five people on the list claimed the amounts due to them before the deadline. Replacement checks were issued. 4. RECOMMENDATION I recommend that the Board authorize staff to transfer to the District's general fund the outstanding amounts of unprocessed checks greater than three years old in the amount of $3,371.04 per the attached list. RESOLUTION NO. 8912 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT AUTHORIZING THE RETENTION OF FUNDS REPRESENTED BY UNPROCESSED CHECKS WHEREAS, the Truckee Donner Public Utility District has issued certain checks that have not been deposited; and WHEREAS, Government Code Sections 50050 through 50056 govern the method by which the Truckee Donner Public Utility District can retain funds that are owed to customers who cannot be located; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District that the General Manager shall cause the following procedure to be followed in accordance with the Government Code: For amounts less than $10, or for any amount if the depositor's name is unknown, the District can immediately transfer into its General Fund those funds which have been on hand for three years or more. Any amounts of $10 or greater that have been on hand for at least three years can be deposited in the District's General Fund after a notice has been published in the Sierra Sun for two successive weeks. The notice shall identify the amount, the name of the person entitled to the funds, and state that the funds will become the property of the District if they are not claimed by a date that is not less than 45 nor more than 60 days after the first publication. If not claimed by the deadline printed in the notice, those funds also become the property of the District upon formal action by the Board to transfer such funds. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within the District by the following roll call vote: AYES: Aguera, Corbett, Sutton, White and Maass. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Japres A. Maass, President ATTEST � � � Susan M. Craig, Deputy Dj�ttrict Clerk smc NOTICE The Truckee Donner Public Utility District has held for over three years the following funds,in the name of the following persons,who can not be located. If no claim is received by the Truckee Donner Public Utility District by September 10,2003,these funds will become the property of Truckee Donner Public Utility District,pursuant to government codes 50050-50056.Please contact the administrative department telephone number 530.5873896 Date NAME ON CHECK Check On Check Amount 07/03f95 San Francisco Telecome 29.02 10/11/95 Thompson,Peter M 47.81 10/18/95 A P M I 47.62 11/22/95 Ridli Calvin T. 58.65 03/29/96 Images Salon-J.D.Kunkle Owner 83.88 05/02/96 Futral,Jennifer 46.04 05/10/96 Norman,Neill 11.92 05/10/96 Pardington,Brandon 90.80 06/07/96 J&M Sickle Const 72.45 08116M Feller,Frank 107.30 08/30196 Favlich,Don 183.40 10/18/96 Mcvey,Mariah 17.41 11/01/96 Morales,Jose 27.35 04/25/97 Geller,Marc&Jennifer 12.07 05/23/97 Feldman,Elisabeth 111.61 O6/23/97 Miles,Elizabeth 301,41 O6123197 Reitsma,Michael 104.85 05/30/97 Tuepah,Rick 61.01 O6/13197 Leung,Wing-Keung John 75,57 Oe/18/97 Randlett,Jennifer 174.73 O6/27/97 Connell,Margot 19.37 08=197 Hrynkiewicz,Dan 102.21 12/05/97 Ward,James 20.83 12/19/97 Pickett,Delphinia 77.70 03/13/98 Gonzales,Gail 21.29 03/20/98 Picchi,Roger WA406 353.53 03/20/98 Murdock,Charles 46.95 04/10/98 Leung,Wing-Keun 41.88 05/08/98 Kouz rujian,Van 19,43 05/15/98 Reitsma,Michael 42.51 05/22/98 Were,C Curtis 86.08 07/31MB Cox,Timothy 56.34 08/14/98 Holm,Beth 26.52 11/13/98 Gastelum,Brytts 107.02 11/20/98 Jimenz,Albert 64.43 12/18M Carrillo,Ca0xt 67.56 5/14/1999 Souza,Pauline 11.39 5/14/1999 Stone,Norman&Elizabeth 76,70 5/21/1999 Levy,Andrew 54.77 5/2111999 Stone,Norman&Elizabeth 62.19 5/21/1999 Ley,Gregory 58.47 5/21/1999 Walker,Christopher 112.52 7/16/1999 Eisenman,Shari H 2O.36 9/3/1999 Pappe,Brian 116.15 11/23/1999 Hentschel,Max K 40.94 Total amount to write-off $3,371.04