HomeMy WebLinkAbout7 Electric Water General Funds Agenda Item #
Memorandum
To: Board of Directors
From: Mary Chapman,Administrative Services Manager
Date: January 30,2004
SUBJECT: Consideration of transfer from facilities fees funds to reimburse the electric and water
department general funds
1. WHY THIS ITEM IS BEFORE THE BOARD
The District has spent general funds to finance the construction of projects that qualify for facilities fees
reimbursement. Only the Board can authorize expenditures from the facilities fees restricted funds.
2. HISTORY
During the budget process, we list out the planned capital projects for the year and declare their funding
source. Additionally, during the year we sometimes have to build projects that are true upgrades to our
system and are eligible for refund from facilities fees. We then bring these transfer requests to the
Board so that the funds can be transferred from the facilities fees restricted funds to reimburse the
electric and water general funds.
3. NEW INFORMATION
Attached are two reports. The first report shows a request for facilities fees transfers listing a
description of the projects that were constructed with general fund money and why they qualify for
facilities fees reimbursement.
The second report is a recap of the facilities fees activity for the last five years showing how much was
on deposit five years ago, how much was received each year in payments from developers and
customers, how much has been spent on projects and the current balance after the Board's approval of
the items listed in the first report.
RECOMMENDATION:
That the Board take the following action:
Electric Action:
1. Reimburse the District's electric general fund from the electric facilities fees restricted fund for
monies spent on capital projects in the amount of $79,187.55 per the attached listing.
2. Accept the 5 year facilities fees report showing that there are no electric facilities fees funds on
deposit that are greater than 5 years old.
Water Action:
1. Reimburse the District's water general fund from the water facilities fees restricted fund for
monies spent on capital projects in the amount of $659,777.42 per the attached listing.
2. Accept the 5 year facilities fees report showing that there are no water facilities fees funds on
deposit that are greater than 5 years old.
ELECTRIC FACILITIES FEES PROJECTS:
WO #02-65020 & 03-645151 Upgrade Regulators at the Donner Lake Substation $79,187.55
Purchase and install new increased size regulators at the Donner Lake Substation to accommodate
the increasing demand on the Donner Lake Substation.
TOTAL ELECTRIC FACILITY FEE TRANSFER: $79,187.55.
WATER FACILITIES FEES PROJECTS:
WO#02-74553 & 02-74554 & 02-74555 Falcon Point Pump Station - $228,517.47
This project was for the construction of a pump station at Falcon Point.This project is complete. This project
is needed to meet increased demand caused by growth. The District previously transferred from facilities fees
$141,692.44. The balance to transfer is $228,517.56 for a total transfer of$370,209.91.
WO #01-74551 Well Site Study for Water Source -$111,451.43
This project was for the study of the geology of the Truckee area for a future water production well. This
project should be considered global in nature and not zone specific.
WO#02-74557 Upgrade of Ski Lodge Pump Station -$48,450.70
This project was for the upgrade of capacity of the Ski Lodge pump station. This project is complete. This
project is needed to meet increased demand caused by growth.
WO #02-74558 Upgrade of Ski Run Pump Station -$45,847.29
This project was for the upgrade of capacity of the Ski Run pump station. This project is complete. This
project is needed to meet increased demand caused by growth.
WO #03-74600 Drilling of Test holes for Water Source - $225,510.53
This project was for the drilling of test holes for a future water production well. This project is complete. This
project should be considered global in nature and not zone specific.
TOTAL WATER FACILITY FEE TRANSFER: $659,777.42
FACILITIES FEES ANNUAL STATUS REPORT 12/31/03
ELECTRIC FACILITIES FEES: 136.90.10
Summary 5 Years
1999 2000 2001 2002 2003 Ended 12/31/2003
Beginning Balance $406,133.62 $535,994.35 $168.060.58 $255,733.39 $392,708.60 $406,133.62
Facilities fees collected during year 106,763,00 97,221 00 77,644.00 128,329:00- 521,889.00 931,896.00
Interest earnings during period 23,097,73 30,400.78 9,978.81 8,646.21 10,068.05 82,191.58
Project expenditures during period 0.00 (166,415.05) 0,00 0.00 (373.623.09) (540,038,14)
(Se¢Atlaohed List of Po,ersS
Temporary loan-subsequent repayment 0.00 (329,140,50) 0.00 0,00 329,140.50 0.00
Ending Balance $535,994.35 $168,060.58 $255,733,39 $392,708.60 $880,183,06 $880,183.06 Total amount available
(931,896.00)Amount collected over last 5 years
($51,712.94)Amount greater than 5 years old-NONE
WATER FACILITIES FEES: 136.25.20
Summary 5 Years
1999 2000 2001 2002 2003 Ended 12/3112003
Beginning Balance $1,637,491.89 $1,513,134.44 $1,411,690.20 ($707.00) $67,738.24 $1,637,491,89
Facilities fees collected during period 243,758,00 617,12800 405,00308 899,607:45. '713,295,76 2,878,792.29
Interest earnings during period 89,840.55 100,426A8 50,799.29 4,849.02 7,156.07 253,071.11
Project expenditures during period (457,956.00) (489,857.92) (1,868,199.57) (141,692,44) (796,823.27) (3,754,529,20)
(See Attached Lint of Projects)
Temporary loans-subsequent repayments 0,00 (329,140,50) O.00 (694,318.79) 1,023,459.29 0.00
Ending Balance $1,513,134,44 $1,411,690.20 ($707.00) $67,738,24 $1,014,826D9 $1,014,826.09 Total amount available
(2,878,792.29)Amount collected over last 5 years
($1,863,966.20)Amount greater than 5 years old-NONE
FACILITIES FEES PROJECTS:
ELECTRIC FACILITIES FEES PROJECTS:
Year WO# Project: Project Costs:
2000 00-64104 Reconductor Estates Drive to MV RoadPrimary Line $63,256.90
00-64107 Install switch pad box to roundabout 8,595.21
00-64115 Line underbuild 60,688.62
00-64118 Union Pacific-install conduits& primary cable 33,874.32
$166,415.05
2003 98-64107 Donner Pass Road @ Roundabout $95,219.75
98-64117 Install primary&secondary-Jibboom Street 104,945,48
99-64105 Install primary&secondary-Downtown Alley 94,270.31
$294,435.54
02-65020&03-64515 Purchase and replace substation regulators-DL Substation $79,187.55
$79,187.55
Total Electric Projects $540,038.14
WATER FACILITIES FEES PROJECTS:
Year WO# Project: Project Costs:
1999 Chlorination stations $149,492.41
Diesel powered generator 43,706.52
Generator connections at pump stations 189,149.92
Ponderosa hydro station upgrade 75,295.00
Over transferred 312.15
$457,956.00
2000 Various Martis Valley Well $489,857.92
2001 Various Mattis Valley Well $1,868,199.57
02-74553,02-74554,02-74555 Falcon Point Project 141,692.44
$2,009,892.01
2003 01-74534 Bridge Street Tank Project $137,358,00
02-74553,02-74554,02-74555 Falcon Point Project 228,517.47
01-74551 Well Site Study for Water Source 111,451.43
02-74557 Upgrade Ski Lodge Pump Station 48,450.70
02-74558 Upgrade Ski Run Pump Station 45,847.29
03-74600 Drilling of Test Holes for Water Source 225,510.53
$659,777,42
Reverse overtransfer made in 1999 (312.15)
Total Water Projects $3,754,529.20