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Home My WebLink About11 District Corp Yard Agenda Item # ON 7 TRUCKEE . Public Utitity District Memorandum To: Board of Directors From: Peter Holzmeister Date: January 23, 2004 WHY THIS MATTER IS BEFORE THE BOARD: This matter involves planning for development of a new District corporation yard. This topic was discussed by the directors at the September strategic plan workshop. I was asked to bring to the board a recommendation of a consultant to help prepare a preliminary design. HISTORY: District staff has made several presentations to the board regarding our need for additional space for parking vehicles and storing materials. We have outgrown parking and storage space at the District headquarters building. We now park many vehicles outside and we store construction materials at many locations throughout our service territory. We encounter operational problems throughout the year because of the way we store vehicles and materials. We acquired land from Steele Family Trust so we would be able to develop a corporation yard. The land we acquired is larger than we need. Once we determine the land we need for the corporation yard and for water storage tanks, we will be able to sell the remaining land to pay the cost of developing the yard. NEW INFORMATION: Attached for your review is a proposal submitted by Gaunt Sommer Design Group to prepare a master plan for a new corporation yard on the Steele Property now owned by the District. The total cost is budgeted to be $10,500. The proposal contains information about the firm's qualifications and experience performing similar work. RECOMMENDATION: I recommend that the board approve the proposal dated January 12, 2004 submitted by Gaunt Sommer Design Group, with a budget of $10,500, If it appears that the fee will exceed $10,500, Gaunt Sommer Design Group will notify the District general manager as early in the process as possible. Before exceeding $10,500, the matter will be submitted to the board for review and approval. RON. E. GAUNT, AIA PAMELA SSOMMER, AIA r U 12020 Dowt Pus ROAD,SmTE 202 - 12 January 2004 TKOCKEE, 011FORWIA 96161 V 530.587.0900/F—530.587.4949 Mr. Peter Holzmeister WWW.DAOtTSOAAE1OE5101.(DA General Manager Truckee Donner Public Utility District 11570 Donner Pass Road P.O. Box 309- Truckee, CA 96160 Subject: Master Plan Proposal Dear Peter: Thank.you for taking the time to meet with Tire and Pam: Attached is our Proposal and Scope of Work, a proposed schedule of events for the master planning of your project, and our Fee Schedule. Background Our firm, Gaunt-Sommer Design(GSD), has specific experience in the master planning and programming of corporation yards, maintenance facilities and administrative facilities for various public agencies. While employed at my previous firm, I completed the programming for the Town of Truckee's relocation to their current Town Hall site. This process involved personnel interviews, space needs analysis and new site studies to demonstrate the feasibility of relocating the Town Services to the new Town Hall. I also completed the site analysis, space planning analysis and programming for the new TTUSD Bus Maintenance Facility located on Joerger Road. Pam has completed the site analysis,programming and site design for the new.Town of Truckee Corporation Yard, (this project was a phased project of which only phase I is completed): We are including our Commercial Projects Resumes for your review. Proposal and Scope of Work: GSD proposes to provide Master.Planning services for the TDPUD's new corporation yard in two phases, as follows: Phase I: Interview key staff members to determine: ❑ scope of operations at the new site, ❑ functional relationships and ❑ space needs: This information will'.be reviewed with you and the TDPUD's Project Manager prior to compiling it into a planning booklet. Once the space needs are (1 t� / ( 1� determined we will evaluate the three designated parcels to determine the most AMR 1/ 1 T appropriate location for the yard. Dzf lq n Phase IL• Using the information generated in Phase I, we will provide a conceptual design of the new corporation yard,including access roads, yard layout and traffic circulation, building location and utility access. Conceptual building elevations will also be provided. GSD proposes the following Fee Structure:• Phase I to be completed on a Time and Expense basis, using the attached Fee Schedule (Exhibit A). We recommend a budget of$4,500 be established for this Phase. Phase II to be completed on a Time and Expense basis, using the attached Fee Schedule (Exhibit A). We recommend a budget of$$6,000 be established for this Phase. Upon completion of Phase II, we believe this project will be ready to move - forward to a construction documents phase of services. Once the design parameters are approved and the scope of the project is established, we can then provide a fee for professional services. Pam and I have a considerable history of involvement with public agency and public service organizations in this town, and we wish to thank you for this opportunity to continue that involvement through the TDPUD. We look forward to your response to our"proposal, Sincerely,. Ron E. Gaunt, AIA President Gaunt-Sommer Design QQdHT I0�1 r D�IIC�fI FEE SCHEDULE ExHIBIT A Gaunt-Sommer Design Effective: January 2004 TIME AND EXPENSE CHARGES PER HOUR' ♦ Principal Architect [Ron,Pam] $95 REIMBURSABLE EXPENSES: ❑ Owner's Consultants coordinated by Gaunt-Sommer Design Cost+ 12%mark-up ❑ Auto Travel beyond Truckee $0.37 per mile ❑ Out-of-Town Travel[Including Air-Fare,Lodging,Meals, Parking] Cost+12% ❑ Photocopies $O.IO per page ❑ CAD Plots $5.00 per sheet ❑ CD Media Reproductions $10.00 each ❑ Out-of-Office Reproductions Cost+ 12% ❑ Long Distance Telephone Charges Cost+ 12% ❑ Facsimiles $0.50 per page ❑ Special Postage[Overnight Mail,Fed Ex, UPS, etc.] Cost+ 12% QAdHT I0 /T Truckee Donner Public Utility District Corporation Yard Master Plan Schedule of Events Exhibit B Event Descri 'eo Duration Weeks Proposal Approval Interview Key Penonnei Docswtent Intcrviewa ` w �. •�..,2 ' , ',;.';.. Review Interviews with GM and PM Prep—Planning Booklet Planning Booklet Appvml Panxl Evaluation Site Selection ---------------- Stie Deal ----------------- Conceptual Building Design Conceptual Building Elevations Presentation to GM RON E. GAUNT, AIA ARCHITECT EDUCATION Bachelor of Architecture,University of Idaho,Moscow,Idaho [19871 REGISTRATION &AFFILIATIONS Licensed Architect,California [1991] Licensed.architect,Nevada[1992] National Council of Architectural.Registration Boards Member-American Institute of Architects Member Northern California Solar Energy Association WORK EXPERIENCE Other firms with whom Ron was associated are as follows: ❑- Ryan Group Architects, Truckee, CA 11999—2003] ❑ CATHEXES Reno,NV[1994—1997] . ❑ MWA, Inc., Truckee, CA[1991—.1993]. ❑ .Myers Anderson Architects,Pocatello, Idaho[1990-19911 . . ❑ Mason-Woods Associates; Truckee, CA[1988—1990] ❑ Ward-Young Architects, Truckee, CA[1987-1988] Selected projects, which have been completed or are underway follow: Commercial: ❑ Tahoe Donner Trout Creek Recreation Facility,8,000 square foot addition, Truckee,CA[Ryan Group Architects] - ❑ TFUSD Gymnasium and Boys and Girls Club Addition, 23,000 square feel+,Kings Beach, CA [Ryan Group Architects] - ❑ TTVSD Transportation and Maintenance Project, 23,000 square feet+, Truckee, CA [Ryan Group Architects] Other projects Ron was a Team-Member(Design and[or Management) on,prior to founding Gaunt-Sommer Design follow: ❑ Idaho Potato Museum,historic adaptive re-use project,Myers-Anderson Architects, Blackfoot,ID ❑ Idaho State Juvenile Psychiatric Care Facility, remodel, Myers-Anderson-Architects, Blackfoot,ID ❑. Park Price Automobile Dealership, new carfacility and remodel,Myers-Anderson Architects,Pocatello,ID. CJ Truckee Hotel, Historic Structural Stabilization and Remodel,MWA, Truckee,CA ❑ Railroad Coach Repair Shed National Historic Project,Structural Stabilization, CATHEXES, Ely,NV ❑ McKinley Park School,Historic Structural Stabilization, CATHEXES Reno,NV ❑ Tahoe Forest Hospital C.T.Scanner Remodel,Ron E. Gaunt, Truckee, CA ❑ New Ractory for the St. Francis Catholic Church, Ron E.Gaunt,Incline Village, NV ❑ Remodel of Commercial Kitchen and 2 on-site Restaurants, Bonanza Casino Food Service Department, CATHEXES Reno, N6' ❑ Harrah's Reno, Main Street Buffet,Restaurant Remodel, CATHEXES Reno,NV ❑ Northern Nevada Community College, 14,500squarefeett, CATHEXES Winnemucca,.NV ❑ Gonzo Properties Office Building, new construction, 1 S,000 square feet, CATHEXES, Reno,NV ❑ Washoe Village Care Center, a 200 bed combined care facility, Ron E Gaunt, Reno,NV [Project Included Long-Term Skilled Nursing Facility,Assisted Living Facility,Restaurant and Commercial Kitchen]. ❑ Town of Truckee,New Town Hall, Ryan Group Architects, Truckee, CA _ ❑ Town of Truckee; Police Station,Ryan Group Architects, Truckee, CA - ❑ Moody''s Bistro&Lounge,Histori,Structural Stabilization and Remodel, Ryan Group Architects, Truckee, CA COMMUNITY - - ACTIVI S 0 American Youth Soccer Organization ❑ Truckee Alliance for the Musical Arts,Board Member - - - ❑ Stage&Set Design far Truckee High School Drama Club PAMELA K. SOMMER,AIA - ARCHITECT EDUCATION Bachelor of Architecture,Woodbury University,Burbank, CA [1997] REGISTRATION & AFFILIATIONS Licensed Architect,California[20021 Licensed Architect,Nevada[2003] National Council of Architectural Registration Board-Certification[2003] - Member-American Institute of Architects[2002] Sierra Green Building Council [SiGBA] Toastmasters International National Library of Poets WORK EXPERIENCE Other firms with whom Pam was associated are as follows: ❑ Ryan Group Architects, Truckee CA [July 1997-March 20031 [Formerly Architects Faulkner+Ryan until January 1-999] ❑ Ward-Young Architects, Truckee CA [June-September 1996,December'1996J - Selected projects while at Ryan Group.Architects follow: Commercial: ❑. Truckee Library Addition&Remodel, 1,600 square feet, Truckee ❑ Moody's Bistro&Lounge,3,000 square feet, Truckee ❑ Town of Truckee Corporation Yard Modular Office Building,1,600 square feet, Truckee - - ❑ Town of Truckee Corporation Yard Master Planning, Truckee " - ❑ Home Concepts Interior Show Room, 2,000 square feet;Truckee ❑ Truckee Tahoe Airport District Remodel, 3,000 square feet, Truckee ❑ Tahoe Lake Elementary School Modernization,8,000 square feet Tahoe City ❑ Kings Beach Elementary School Modernization, Kings Beach ❑ Forth Tahoe High School Darkroom Remodel, 800 square feet Tahoe City Residential: - ❑ Straus Residence, 4,600 squarefeet Lahontan _ • Villa Sosniek, 5.800 square feet,Northstar - ❑ Potere Garage Addition, 400 square feet, Tahoe Donner - ❑ Corrigan Residence, 6,300 square feet,Juniper Hall " ❑ Flat 300 Apartment, 1,200squarefeet, Truckee - ❑ Dederer Residence, 4,800 square feet, Lahontan -❑ Cioth+.Cobert Cottage, 3,900 square feet; Lahontan - ❑ Casa Martinez, 3,700 square feet Lahontan - ❑ Jansen Lodge, 3,750 square feet Lahontan - - - ❑ Harleen �DiMarco House, 4,000 square feet,Sugar Bowl -. ❑ Carpenter Interiors, 4,000 square feet, Lahontan - L Crocker Interiors, 3,100 square feet, Lahontan