HomeMy WebLinkAbout9 Donner Lake Tank Earthwork Agenda Item # 9
Memorandum
To: Board of Directors
From: Neil Kaufman
Date: November 2, 2005
Subject: Final Completion and a Closeout Change Order for the Donner Lake Tank
Earthwork and Piping Project
1. Why this matter is before the board:
The Donner Lake Tank Earthwork and Piping project is essentially complete. A closeout
change order and a resolution accepting the project require Board approval.
2. History:
The Board previously awarded the Donner Lake Tank Earthwork and Piping project to Suter
Construction. No project change orders have been previously brought to the Board for
approval.
A separate contract Donner Lake 6323 Tank for the tank fabrication was awarded to Crosno
Construction. Some amount of coordination between the two projects has been necessary.
3. New information:
On October 14, 2005, District staff performed a final walkthrough on the project. A few punchlist
issues were identified requiring correction. These issues were completed by October 25, 2005.
1 am requesting a Closeout Change Order to the Contract for issues covered under three
general items that will cover all of the remaining issues related to this project.
Item 1: The contract is based on a lump sum and unit price bid. The attached table shows
the differences between bid totals and the amounts actually constructed. This
analysis results in the amount of$2,400.00 owed to Suter Construction.
Item 2: During the design of both the earthwork and tank projects, it was assumed that the
under drain piping installed by the tank fabricators would need to daylight beyond the
tank pad to achieve a 2% slope away from the tank's foundation. A note was put into
the Donner Lake Tank Earthwork and Piping Contract Drawings directing the
Page 1
installation of 20 feet of 4-inch, schedule 40 PVC piping and coordination with the
tank fabricators.
During the installation of the tank foundation and under drain by the tank fabricators,
it was found that they could achieve the 2% slope and daylight to a nearby detention
pond without the installation of the 20 feet of piping under the Donner Lake Tank
Earthwork and Piping Contract. Suter Construction agreed to credit the District
$700.00 ($35/foot)for the 4-inch piping they did not install.
Item 3: The new 12-inch inlet/outlet pipeline that connects the storage tank to the existing
water distribution system crossed a concrete encased fiber optic duct bank on the
north side of Donner Lake Road and a concrete encased SBC conduit on the south
side of Donner Lake Road. These two utilities were not identified on the Drawings
and they required that the water pipeline be trenched about three feet deeper than
expected when crossing Donner Lake Road. An amount of $7,306.37 for this extra
work was agreed upon.
4. Recommendation:
a) I recommend that the Board authorize Contract Change Order No. 1, in the amount
of a $9,006.37 payment to Suter Construction from the District.
b) I recommend that the Board pass a Resolution accepting the Donner Lake Tank
Earthwork and Piping project as complete and authorizing the filing of the Notice of
Completion.
Attachments:
Change Order Form
Page 2
I III .UCKEE 11 „NNER
II
Change order
Contract Name. Donner take Tank Earthwork and Pi
ping
Contract Change Order No: Ong.Contract Amt $ _ 339,930.00 Days NA
Daft October 27,2005 Prev.Apprd Changes S 0 Op
-- Days NA
Contractor; Suter Constrnxbon This Charge 3 9.000.37 Days NA
Revised Contract Amt.S 3d8.g36,37 Days NA
This change Order covers changes to the subject Contract as described herein. The Contractor shag con
fumish stnrct
tuns for Wm�sum t and materials. and pertonn all work as necessary or required to complete tho Change Order
P price agreed upon between aK Contractor and District
Oeseriptlon of Chan Increase in (Decrease)in Contract Time
9� Contract Contract Extension
Amount(3) Account(s) (days)
1) Bid vs.Actual Quantities S2.400.00 NA
2) 4•PVC Drain not Installed S700.00 NA
3) Utility Conf►cs $7,306.37 NA
Totals $9,706.37 5700.00 NA
Net change in contract amount(snerease or decrease) 9.006.37 NA
The amount of the Contract will be increased by the sun Of $9.005.37 and the Contract Time shag rot be
The
under*ned Contractor approves the IM90ing Change tJrdor as to the changes. a any in the
Price specified for each item inducting any and ag supervision cwbr and other miseeganeous COS%
relating to VIC change in work,and as to one extension Of time allowed,if any. for completion of tlta en work on
account of said Change Omer. The Contractor agrees to rumisn all tabor end rr>aferiils and poAorm otheran
necessary worm kcknsive of the direcuy or indrecay related to Ste apprm, time extent". rmriretl to complete
Me Charge attar items This document wig becnrrne a supplement of the contract and al provisions wig afyuly
WOO. It is understood anal the Change Order shag be effective when approved by gre per.
Accepted: !�.>%/� /Contractor Date:
(Sgnature)
Approved' /Distrnct Date:
( nature
b 'd
Analysis of Bid Quantities vs. Actual Quantities Constructed
Donner Lake Tank Earthwork and Piping
Contractor: Suter Construction
Bid Amounts Actual Amounts
Bid Item I Description Quantity Units Unit Price Subtotal Quantity Units Unit Price Subtotal
1 Mobilization 1 LS $ 15,000.00 $ 15,000.00 1 LS $ 15,000,00 $ 15,000.00
2 Access Road Grading _ 1 LS $.., 87,000.00 $ 87,000.00 _ 1 LS $ 87,000 00 $... 87,000.00
3 Tank Site Grading 1 LS $ 30,000.00 $ 30,000.00 _1 LS $ 30,000.00 $... 30,000.00
4 Tank Site Water Piping _ 1 LS $. 24,000.00 $ 24,000,00 _ 1 LS $ 24,000.00 $_ 24,000.00
5 Tank Site Conduit and Electrical Pads 1 LS $ 25,000.00 $ 25,000.00 1 LS $ 25,000.00 $ 25,000,00
6 Tank Site Drainage Piping and Rock Lined Ditch _. 1 LS $... 48,000.00 $ 48,000.00 _.1 LS $ 48,000 00 $... 48,000 00
7 Offsite 12"DI Water Pipe,4"Conduit&2"Conduit Station 98 LF $ 150.00 $ 14,700.00 98 LF $ 150.00 $ 14,700.00
0+00 to 0+98
8 Offsite 12"DI Water Pipe, Station 0+98 to 4+18.41 321 LF $ 150.00 $ 48,150.00 313 LF $ 150,00 $ 46,950.00
9 Joint Conduit Trench at Station 0+98Offset Right 21 LF $ 500.00 $ 10,500.00 21 LF $ 500.00 $ 10,500.00
10 Communication Pull Box and Pole Riser at Station 0+98 1 LS $ 3,000.00 $ 3,000.00 1 LS $ 3,000.00 $ 3,000.00
Offset Right......
11 Connection to Existing 12"Gate Valve at Station 4+18.41 1 LS _.. 1 -LS
$ 4,000.00 $ 4,000.00 $ 4,000,00 $ 4,000.00
12 Access Road Paving 1,930 SO FT $ 6,00 $ 11,580.00 1,930 SO FT $ 6.00 $ 11,580.00
13 Donner Lake Road Pavement Restoration 200 SO FT $ 20.00 $ 4,000.00 - 380 SO FT $ 20.00 $ 7,600,00
14 All Other Work Required by the Contract Documents 1 LS $ 15,000.00 $ 15,000.00 1 LS $ 15,000,00 $ 15,000.00
$ 339,930.00 $ 342,330,00
Amount Owed to Suter Construction: $ 2,400.00
> s •
Resolution No. 2005 - XX
AUTHORIZING THE ACCEPTANCE OF
DONNER LAKE TANK EARTHWORK AND PIPING PROJECT
AND DIRECTING FILING OF THE NOTICE OF COMPLETION
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to
undertake the Donner Lake Tank Earthwork and Piping Project; and
WHEREAS, Suter Construction was selected by the District to perform the work; and
WHEREAS, Suter Construction has completed all of the Work included in the Project; and
WHEREAS, The District's Engineer, Neil Kaufman, now certifies the completion of the project; and
WHEREAS,the District's Water Utility Manager, Ed Taylor, has recommended that the work be accepted by the
District;
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
t. That the District hereby accepts the Donner Lake Tank Earthwork and Piping Project as complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a
copy of which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor
payments be released to the contractor if no claims have been made to the District by material suppliers or
laborers.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the
2ntl day of November 2005 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
J. Ron Hemig, President of the Board
ATTEST:
Peter L. Holzmeister, Clerk of the Board
RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Post Office Box 309
Truckee, CA 96160
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX-NONE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as owner
thereof, is the Truckee Donner Public Utility District, Post Office Box 309, Truckee, CA 96160.
2. Nature of interest or estate of owner: beneficial interest of a public utility easement for installation of water
facilities.
3. That on November 2"d, 2005 the hereinafter described improvements were accepted as complete
pursuant to Resolution 2005-XX of the Truckee Donner Public Utility District, the awarding authority.
4. That the subject improvements of the Notice are generally described and identified as follows:
Graded tank pad,paved access road,check valve vault,altitude valve vault, 12-inch water pipeline,
and ancillary items.
5. That the name and address of the contractor for such project was: Suter Construction,7116 Windstar
Drive, Reno, NV 89523.
1 certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Peter L. Holzmeister, General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE
Legal References: CC-3093,CCP-2003 (oath), 2015.5 (unsworn statement)
Public Utility District Change Order
Contract Name: Donner Lake Tank Earthwork and Piping
Contract Change Order No: 1 Ong. Contract Amt. $ 339,930.00 Days NA
Date: October 27.2005 Prev. Apprd Changes$ 0.00 Days NA
Contractor: Suter Construction This Change$ 9,006.37 Days NA
Revised Contract Amt. $ 348,936.37 Days NA
This Change Order covers changes to the subject Contract as described herein. The Contractor shall construct,
furnish equipment and materials, and perform all work as necessary or required to complete the Change Order
Items for a lump sum price agreed upon between the Contractor and District.
Increase in (Decrease) in Contract Time
Description of Changes Contract Contract Extension
Amount($) Amount($) (days)
F4" PVC
ual Quantities $2,400.00
NA
ain not Installed $700.00 NA
3) Utility Conflicts $7,306.37 NA
Totals $9,706.37 $700.00 NA
Net change in contract amount(increase or decrease) 9,006.37 NA
The amount of the Contract will be increased by the sum of $9,006.37 and the Contract Time shall not be
extended. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the
contract price specified for each item including any and all supervision costs and other miscellaneous costs
relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on
account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other
necessary work, inclusive of the directly or indirectly related to the approved time extension, required to complete
the Change order items. This document will become a supplement of the contract and all provisions will apply
hereto. It is understood that the Change Order shall be effective when approved by the District.
Accepted: /Contractor Date: N' G
J (Signature)
Approved: ;f rr, ;< y /District Date: „ X
(Signature) —