HomeMy WebLinkAbout9 Pavement Restoration Donner Lake ................. .......
Agenda Item #
Memorandum
To: Board of Directors
From: Neil Kaufman
Date: August 30, 2005
Subject: Pavement Restoration at Donner Lake
1. Why this matter is before the board:
Board authorization is required for expenditures in excess of$15,000.
2. History:
In 2001, the District conducted a joint project with Southwest Gas that installed water and natural gas
pipelines along Southshore Drive, Red Mountain Road, Mt. Judah Drive and Devil's Peak Road on
the south side of Donner Lake. These roads had been resurfaced in 1999.
Based upon an arrangement with between Southwest Gas and the Town, the encroachment permit
issued by the Town did not require that the roadways be repaved. However, the encroachment
permit issued by Placer County did require a pavement overlay for Devil's Peak Road, Mt. Judah
Drive and the Placer County portion of Red Mountain Road. This pavement restoration work was not
included in the contract with Manuel Brothers and has not been performed.
In 2004, the Town of Truckee issued an encroachment permit for the Donner Lake Pipelines—2004
project. This encroachment permit required the District to mill, and replace the pavement in the
eastbound lane of Cedar Point Drive where the water pipeline was installed. This pavement
restoration work was not included in the contract with Jurin Construction and has not been
performed. These areas to be paved are shown on Figure 1.
3. New information:
Earlier this Summer, the Town opened Bids for a paving project that included milling and repaving of
Southshore Drive. Three bids were received (Advanced Asphalt, Granite Construction and SNC)
and the Town awarded the contract to Advanced Asphalt. This paving work will start after Labor Day.
I have had a number of conversations with both the Town and Advanced Asphalt regarding the
District need to perform some paving work at Donner Lake. Both parties are willing to include the
District's paving work into the Town's contract with Advanced Asphalt as a change order. The price
being paid by the Town works out to around $0.81 per ton of placed AC. The total estimated cost to
the District would be around $100,000.
This arrangement would result in savings to the District in two forms, as opposed to bidding the work
separately:
• The District would not have to pay for mobilization since Advanced Asphalt is already going
to be in the area.
a
• The Town's paving project is larger than the District's needs and the District can take
advantage of this economy of scale in the Town's Bid Prices.
4. Recommendation:
The Board of Directors authorize staff to arrange for this paving work to the performed through
the existing contract between the Town of Truckee and Advanced Asphalt.
Attachments:
Figure 1
i
CEDAR POINT DRIVE
(DISTRICT)
SOUTHSHORE DRIVE
(TOWN OF TRUCKEE) -
RED MOUNTAIN ROAD(DISTRICT),
DEVILS PEAK ROAD
MT.JUDAH DRIVE (DISTRICT)
(DISTRICT)
TRUCKEE DONNER �Lake
Public Utility Distr ct Donaving