The URL can be used to link to this page

Home My WebLink About2006 Budget Overview SUPPORT SERVICES Overview of 2006 Budget Board Presentation 8-25-2005 2 Items to be covered • Support Services Overview • Organizational Chart • SS Expenditure Detail • Capital Projects • 5-Year Capital Plan • Problems we' re having • Solutions & Summary 3 i�Wf� ._ wi iuII u ufY��iYW iY' 1d Support Services • Purchasing / Warehousing • Building & Grounds • Fleet Services 4 Organizational Chart Truckee Donner PUD Board of Directors General Manager Peter Holzmeister Support Services Manager Alan Harry i Facilities Maintenance Worker Dennis Sanchez Auto Mechanic Chris Brouwers Purchasing / Warehousing) • Purchase "Inventory" and "Project" materials • Inventory Control / Cycle Counts • DMV program • Maintain Vehicle records • Material Staging • Material Delivery • Shipping / Receiving • Disposal of Obsolete materials 6 III � • � � III � W�I Impacts of Electric & Water • Increases - Electric & Water • Customers (6,200 in '97 to 11 ,738 in '05) • Development Agreements • Capital Improvements • Impact - Support Services • Increase in items being purchased • Increase in items being received and warehoused • Increase in projects being staged 7 i u t Building & Grounds • Facility Maintenance - TI (Tenant Improvements) - Maintenance of Building • Heating, Cooling, Painting, Grouting, - Board and Conference Room Prep - Grounds Maintenance • Snow Removal (shared with Water Department) • Outsourced Programs - Janitorial 8 - Landscaping :a 4101010 " . Facilities need TLC • Maintenance of District Facility has been deferred due to the needt� , ,�s ��t`{,U� sttt4 �txttttx r � el s 4i/v x � k> d s rtii 1a to redirect Facility �� t � Maintenance efforts to '�� " ��{ �`�� `� �,��'�k"�^t•�rot� �`s 'tn��}2��5t�;i'�'t'�7`vt,a�<4 a=�r'�r3„`,�rs:r�ft�.r��x%;a��>"t"�'�`�' 1 x s) a C f#xt{ its t5}t? isx u�� Warehousing VVV • Facilityneeds some TLC h ��xsv fksx W zz„o�, 3 rtSgY.,cx yhS'�C� �� 9 Fleet Services D _ • Maintain District Fleet • Maintain District Motorized Equipment - Generators - Trailers - Cranes • Radio Equipment & Repeater Maintenance • Outsourced Programs - California Highway Patrol "Bi-Annual Inspection of Terminals (BIT) Program 10 0 0 _ o o aseaaauI /oL9'8l /oE9'S /o85'L � /o0Z'8 IaZO'L sa ai a 68 9L LL 99 G9 Lg I u n ® ' a 900Z b00Z coOZ ! ZOOZ 100Z ! 00 ah 1 ; > 0 o7 CJ asaaaaul ® I �� t � tab 0t, s F �c b� „� aµu� i 3r t�j" ,�'',� t`�S ( i G+ e1 0 V 9 08 7 00 z »..,....�..u.w. ..�..e,..,..,._, .w....,.. ..w....v,.,.w. ,. .w.,,,...w». bM. ....ew.�....w.«.�.a..�_>..._�.�..�..,� — LIIAAOa !D 1001m F • Expenditure Detail Budget # Budget Budget 2005 2006 Administrative/General (9200.00) $132,160 $143,850 This account is utilized by the support services manager for supervision of the division and by support services staff to conduct general duties outside of the areas listed below. Office Supplies and Expenses (9210.00) $ 16,450 $ 16,944 This account is used for the purchase of office supplies used by all District Departments and is fully reimbursed by through Administrative Overheads. Injury and Damages (Safety) (925.00) $ 15,458 $ 15,922 Injuries and Damages (Safety) includes labor for safety meetings, safety equipment and safety Meeting/training expenses Maintenance of Dist. Office Building (935.10) $244,774 $279,117 This account is used for the repair and maintenance of District facilities, including the use of District Electricians, and snow removal. Transportation Expense (950.00) $348,290 $404,539 This account covers the general maintenance and repair of District vehicles and equipment, and the District's environmental compliance program. This account is fully reimbursed by the Transportation Overhead Allocation. 12 � Detail (page2 ) Budget # Budget Budget 2005 2006 Purchasing and Warehousing (963.00) $177,326 $209,646 This account covers all purchasing and warehousing activities. This account is fully reimbursed by the Inventory Overhead Allocation. Total 2005 2006 $9349458 $190673018 13 �11 Wl '� l�VIVI`j .�VYI I I .�vY�Y�Y I�lul�l 1 U / ill��- - Capital • Patch & Paint Exterior of District Facility $ 50,000 • Install Keyless Security System $ 60,000 • Install Ground Source Heat Pump $200,000 • Remodel Employee Break Rooms $ 20,000 • Construct Metal Awning (2005) $ 15,000 • Bar Code Warehouse System (2005) $ 45,000 • Parts Washer $ 2,500 $392,500 14 bu`ty� Fleet Replacement / Addition REPLACEMENT Unit No. Yr Description Department Mileage Cost 3 1991 Int'I Service Truck Water 62k $42,000.00 9 1997 GMC Pickup 4WD 3/4 Ton Water 88k $37,000.00 36 1992 GMC Sonoma Pickup 4WD Administrative Services 89k $22,000.00 28 1998 GMC Pickup 4WD 3/4 Ton Service Electric 78k $37,000,00 18 1993 Int'I Bucket Truck 4WD Electric 130k $160,000.00 40 1992 GMC Jimmy 4WD Support Services 98k $28,000.00 ADDITIONS Pole Trailer(50' poles) Electric $10,000.00 TOTAL $336,000.00 15 'gym iWl�ll`" I ' `'r�'Y�YIYi' Iisi"�➢� iidd�Y�i"1 • MUMM IM• 5-Year Capital Plan • Remodel Employee Locker Rooms • Replace Carpet throughout facility • Expand Security System 16 � Proble s • Increase in purchasing, warehousing and project staging due to demand from Electric & Water departments. • Support Services has continued to operate with 1 Buyer, 1 Warehouseman and 1 Facilities Maintenance Worker for 20 years. • Facilities Maintenance has been neglected. • Fleet has grown by 46% over last five years while staffing has remained constant for 20 years. 17 Solutions & Summary,,,, • Addition of 2 employees to meet needs - Warehouse/Building Maintenance Helper - Mechanic • Capital Expenses primarily focus on facilities maintenance & repair • Replacement of 7 vehicles • Addition of 1 vehicle 18