HomeMy WebLinkAbout6 Donner Lake Pipeline Project 2004 Agenda Item ##4
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Memorandum
To: Board of Directors
From: Neil Kaufman
Date: July 15, 2005
Subject: Final Completion and a Closeout Change Order for the Donner Lake
Pipelines - 2004 Project
1. Why this matter is before the board:
The Donner Lake Pipelines - 2004 essentially complete. A closeout change order and a
resolution accepting the project require Board approval.
2. History:
The Board previously awarded the Donner Lake Pipelines-2004 project to Jurin Construction,
On August 4, 2004, the Board approved Change Order No. 1 that covered all outstanding
issues from the project start through June 2, 2004.
On August 18, 2004, the Board approved Change Order No. 2 that covered all outstanding
issues from June 3 through August 6, 2004.
On September 15, 2004, the Board approved Change Order No. 3 that covered all outstanding
issues from August 7 through September 3, 2004.
On October 18, 2004, the Board approved Change Order No. 4 that covered all outstanding
issues from September 4 through October 10, 2004.
On December 15, 2004, the Board approved Change Order No. 5 that covered all outstanding
issues from October 11 through November 12, 2004.
3. New information:
On July 14, 2005, District staff performed a final walkthrough on the project. A few punchlist
issues were identified requiring correction. These issues should be completed by the Board
Meeting on July 20.
1 am requesting a Closeout Change Order to the Contract for issues covered under six general
items that will cover all of the remaining issues related to this project.
Page 1
Item 1: The contract is based on a unit price bid. The attached table shows the differences
between bid totals and the amounts actually constructed. This analysis results in
amount of$ 31,650.80 owed to Jurin Construction.
Item 2: A number of discussions took place between Ron Jurin (owner of Jurin Construction)
and Ed Taylor during the Winter of 2004-2005. In these discussions, it was agreed
that Jurin Construction was owed some compensation for a delay related to
acquiring and easement across the Williams property. An amount of $7,093.75 was
agreed upon.
Item 3: the District designated the District-owned property at 15670 Donner Pass Road as
the staging area for this project. Jurin Construction was given permission to have a
camper trailer this site to function as a project and to allow quarters for an Jurin
employee to monitor equipment and materials during overnight and weekend hours.
The Truckee Sanitary District (TSD) has sent the District a notice that $187.50 is
owed to TSD associated with the camper trailer.
I spoke with the foreman for Jurin Construction about this issue and it was agreed
that the District would pay TSD directly and deduct the $187.50 from the amount
owed to Jurin Construction.
Item 4: A total of 110 hours of rock excavation were performed during the period of May,
June and July 2005. Jurin Construction is owed $49,500 for this work.
Item 5: During the Summer of 2004, Jurin Construction damaged some temporary fencing at
the staging area at the Teichert property. The District paid for repair of this damage
directly and an amount of$1,991.81 is owed to the District.
Item 6: There were two locations where sewer facilities were damaged by Jurin Construction
during the Summer of 2004. TSD sent bills to the District totaling $1,557.88. The
District paid for TSD and this amount is owed to the District.
4. Recommendation:
a) I recommend that the Board authorize Contract Change Order#6, in the amount of a
$84,507.36 payment to Hansen Brothers Enterprises from the District.
b) I recommend that the Board pass a Resolution accepting the Donner Lake
Pipelines - 2004 project as complete and authorizing the filing of the Notice of
Completion.
Attachments:
Change Order Form
Page 2
r v I O - . Change Order
Public Contract Name: DONNER LAKE PIPELINES-2004
Contract Change Order No: 6 Ong. Contract Amt. $ 1,211,964.00 Days NA
Date: July 15, 2005 Prev.Apprd Changes $ 502,366.93 Days NA
Contractor: Junin Construction This Change $ 84,507.36 Days NA
Revised Contract Amt. $ 1,798,838.29 Days NIA
This Change Order covers changes to the subject Contract as described herein. The Contractor shall construct,
furnish equipment and materials, and perform all work as necessary or required to complete the Change Order
Items for a lump sum price agreed upon between the Contractor and District.
Increase in (Decrease) Contract Time
Contract in Contract Extension
Description of Changes Amount $ Amount $ (days)
1) Bid vs. Actual Quantities $31,650.80 NA
2) Williams et al. Easement Delay Claim $7,093.75
3) TSD Bill for Trailer Camper $ 187.50
4) Rock Excavation $49,500.00
5) Damaged Fencing at Teichert Staging Area $ 1,991.81
6) Sewer Facility Damage Bills from TSD $ 1,557.88
Totals $88,244.55 $ 3,737.19
Net change in contract amount(increase or decrease) $84,507,36
The amount of the Contract will be increased by the sum of $ 84,507.36 and the Contract Time shall not be
extended. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the
contract price specified for each item including any and all supervision costs and other miscellaneous costs
relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on
account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other
necessary work, inclusive of the directly or indirectly related to the approved time extension, required to complete
the Change order items. This document will become a supplement of the contract and all provisions will apply
hereto. It is understood that the Change Order shall be effective when approved by the District.
Accepted: /Contractor Date:
(Signature)
Approved: /District Date:
(Signature)
Analysis of Bid Quantities vs.Actual Quantities Constructed
Donner Lake Pipelines-2004
Contractor: Jurin Construction
Bid Amounts Actual Amounts
Bid Item Description Quantity Units Unit Price Subtotal Quantity Units Unit Price Subtotal
2U Temporary 4"Water Pipe 1 LS $ 10,00000 $ 10,00000 1 LS $ 10,000,00 $ 1g000.00
2V Cut-Off Walls 1 EA $ 1,500.00 $ 1,50000 1 EA $ 1,500.00 $ 1,50000
2W Tree Removal 20 PER TREE $ 40000 $ 8,00000 34 PER TREE $ 400.00 $ 13,60000
2X AC Trench Restoration 3,500 SO FT $ 6,00 $ 21,00000 NA SO FT $ 6,00 $ 22,882 80
2V All Other Work Required by the Contract Documents 1 LS $ 15.000.00 $ 15,00000 1 LS $ 15,000.00 $ 15,000 00
3A 1-6"Conduit 8 2-2'Conduits from Station 0+00 to 0+23 23 FT $ 60,00 $ 1,380 00 0 FT $ 60.00 $ -
3B 12"Water Main,1-6"Conduit 8 1-2"Conduit from Station 0+40 to 3+51.48 312 FT $ 90,00 $ 28,080 00 388 FT $ 90.00 $ 34,920 00
3C Connection to Existing 12"Piping at Station 3+51.48 1 LS $ 800.00 $ 800.00 1 LS $ 800,00 $ 80000
3D Flow Control Station 1 LS $ 9,000.00 $ 9,000.00 1 LS $ 9,000.00 $ 9,00000
3E Electrical Pull Box 1 EA $ 3,500.00 $ 3.500.00 0 EA $ 3,500,00 $ "
3F 6-inch and 2-inch Risers at Station 0+00 1 EA $ 1,800.00 $ 1.800,00 0 EA $ 1,800,00 $
3G Cut-Off Walls 3 EA $ 1,50000 $ 4.500,00 3 EA $ 1,50000 $ 4,50000
3H AC Trench Restoration 120 SO FT $ 8.00 $ 960,00 0 SO FT $ 8,00 $ -
31 All Other Work Required by the Contract Documents 1 LS $ 5,000.00 $ 5,000.00 1 LS $ 5,000 00 $ 5,000,00
4A 8"HDPE Water Main from Station 0+00 to 0+28 and at Station 8+20 Offset Left 49 FT $ 60.00 $ 2,940.00 0 FT $ 60.00 $ -
48 8"Water Main from Station 0+28 to 10+63.35 1,036 FT $ 7500 $ 77,700,00 1,089 FT $ 7500 $ 81,675,00
4C 1"PE Water Service Lateral 80 FT $ 4000 $ 3,20000 0 FT 8 40.00 $ -
4D 1.5"PE Water Service Lateral 400 FT $ 40.00 $ 16,000.00 633 FT $ 40.00 $ 25,320,00
4E 2"PE Water Service Lateral 150 FT $ 40,00 S 6,00000 75 FT $ 4000 $ 3,000.00
4F Double Water Service for Non-Traffic Areas 5 EA $ 3,500,00 $ 17,50000 4 EA $ 3,500.00 $ 14.000.00
4G Double Water Service for Traffic Areas 1 EA $ 3,500 00 $ 3,50000 0 EA $ 3,50000 $ -
4H Single Water Service for Non-Traffic Areas 3 EA S 2,500,00 $ 7,500.00 7 EA $ 2,50000 $ 17.500,00
41 Single Water Service for Traffic Areas 2 EA $ 2,500 00 $ 5,000.00 3 EA $ 2,500 00 $ 7.500,00
4.1 1"Commercial Water Service For Traffic Areas 3 EA $ 2,000,00 $ 6,00000 2 EA $ 2.00000 $ 4,000.00
4K Tee and Valve Assemby at Station 0+28 1 LS $ 2,000 00 $ 2,000 00 1 LS $ 2,000,00 $ 2,000,00
4L Tee,Valve and Fire Hydrant Assembly at Station 0+28,Offset Right 1 LS $ 3,500.00 $ 3,500.00 1 LS $ 3,500 00 $ 3,500,00
4M 8'Water Main at Station 0+28,Offset Right 30 FT $ 7500 $ 2,250.00 35 FT $ 75,00 $ 2,62500
4N Crass and Valve Assembly at Station 8+20 1 LS $ 3,000.00 $ 3,000,00 1 LS $ 3,000,00 $ 3,000.00
40 4'Water Main at Station 8+20,Offset Right 36 FT $ 6000 $ 2,160,00 36 FT $ 60,00 $ 2,160,00
4P Connection to Existing 8"Piping at Station 0+00 1 LS $ 1,200.00 $ 1,200,00 1 LS $ 1,200,00 $ 1,200,00
4Q Connection to Existing 8"Piping at Station 8+20,Offset Left 1 LS S 1,000,00 $ 1,000.00 1 LS $ 1,000.00 $ 1,000,00
4R AC Trench Restoration 6,600 SO FT $ 4,00 $ 26,400.00 8,469 SO FT $ 4,00 $ 33,876.00
4S AC Lane Restoration 13,900 SO FT $ 2,00 $ 27,800 O0 13,897 SQ FT $ 200 $ 27,794.00
4T All Other Work Required by Me Contract Documents 1 LS 1$ 10,000.00 1 S 10,00000 1 LS 1$ 10,000.00 $ 1O0o0.o0
$1,211,964 00 $1,243,614.80
Amount Owed To Jam $ 31,650,80
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PublicCKE
DONNER
� INtility S District
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Resolution No. 2005 - XX
AUTHORIZING THE ACCEPTANCE OF
DONNER LAKE PIPELINES - 2004 PROJECT
AND DIRECTING FILING OF THE NOTICE OF COMPLETION
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to
undertake the District Pipeline Replacement -2004 Project; and
WHEREAS, Jurin Construction, Inc., was selected by the District to perform the work; and
WHEREAS,Jurin Construction, Inc. has completed all of the Work included in the Project; and
WHEREAS, The District's Engineer, Neil Kaufman, now certifies the completion of the project; and
WHEREAS,the District's Water Utility Manager, Ed Taylor,has recommended that the work be accepted by the
District;
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
I. That the District hereby accepts the District Pipeline Replacement-2004 Project as complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a
copy of which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor
payments be released to the contractor if no claims have been made to the District by material suppliers or
laborers.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the
20`h day of July 2005 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
J. Ron Hemig, President of the Board
ATTEST:
Peter L. Holzmeister, Clerk of the Board
RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Post Office Box 309
Truckee, CA 96160
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX- NONE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as owner
thereof, is the Truckee Donner Public Utility District, Post Office Box 309, Truckee, CA 96160.
2. Nature of interest or estate of owner:beneficial interest of a public utility easement for installation of water
facilities.
3. That on June 20'",2005 the hereinafter described improvements were accepted as complete pursuant to
a resolution of the Truckee Donner Public Utility District, the awarding authority.
4. That the subject improvements of the Notice are generally described and identified as follows:
12-inch water pipeline, 10-inch water pipeline, 8-inch water pipeline, water service laterals, water
meter boxes, fire hydrants and laterals and ancillary items.
5. That the name and address of the contractor for such project was:Jurin Construction, Inc., P.O. Box
1434, Willow Creek, Ca. 96573.
1 certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Peter L. Hoizmeister, General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE
Legal References: CC-3093,CCP-2003(oath), 2015.5 (unsworn statement)