HomeMy WebLinkAbout6 Turret Trailer Agenda Item #
Memorandum
To: Board of Directors
From: Jim Wilson, Electric Superintendent
Date: June 30, 2005
Date of Board Meeting: July 6, 2005
Subject: BID AWARD FOR PURCHASE OF A TURRET TRAILER
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for equipment purchases over $15,000.
2. HISTORY
With the growth that the District has seen over the past few years, the Electric Department
finds itself installing an ever increasing amount of underground primary and secondary cable.
The Electric Department is continually looking at ways to enable ourselves to work safer, yet
more efficient. One area we felt that we could make improvements was in underground cable
installation.
In the past we ordered our primary 1/0 cable on 1500 foot reels. By using short reels we were
only able to complete approximately two to three pulls before needing to install new reels on
our trailer. This process takes nearly two hours of crew labor each time the reels are replaced.
By changing to 5000 foot reels (a standard manufacturer quantity) we are to make eight to ten
pulls before needing to change reels. Along with the labor savings we have dramatically
reduced the amount of short unusable scraps of wire left on the reels.
Staff included and the Board approved in the 2005 Electric Department Budget, funding
($44,000) for a Turret Trailer within Electric Operations Capitol Equipment. This purchase will
be funded by an equipment loan which is to be re-paid out of rates.
3. NEW INFORMATION
Specifications were prepared and a request for bids was advertised for a Turret Trailer. Bids
were received and a bid opening was held on June 29, 2005. One Bid was received. The
results of the Bid Opening are as follows.
Bidder Location Amount
Sherman & ReiII Inc. Chattanoo a, Tennessee $46,700.00
This bid meets all of the specifications for the Turret Trailer.
Since the bidder is out of State the District is not required to pay California Tax (7.875%) to
them. The District will be required to pay the Tax at time of registration at the California
Department of Motor Vehicles for a total Tax of $3,677.63
4. RECOMMENDATION
Staff recommends that the Board award the purchase of a Turret Trailer to Sherman & Reilly
Inc. of Chattanooga, Tennessee in the amount of $46,700.00 and authorize the finance of the
Tax, $3,677.63, for a grand total of$50,377.63