HomeMy WebLinkAbout2005-06-15 Agenda Packet - Board Agenda Item #
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UCKEE IIF O A
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Public Utility District
Memorandum
To: Board of Directors
From: Neil Kaufman
Date: June 10, 2005
Subject: Notice of Completion for the Installation of Services for the North Shore of
Donner Lake—Contract A Project
1. Why this matter is before the board:
The Installation of Services for the North Shore of Donner Lake—Contract A is complete.
2. History:
The Board previously awarded the Installation of Services for the North Shore of Donner
Lake— Contract A project to Hardline Excavating.
On September 1, 2004, the Board approved Change Order No. 1 for this project in an amount of
$4,719.25. This Change Order all of the outstanding issues encountered from the start of the
project to August 5, 2004.
On September 15, 2004, the Board approved Change Order No. 2 for this project in an amount
of $70,925.00. This Change Order added about 680 feet of new pipeline and four services into
the project.
On December 15, 2004, the Board approved Change Order No. 3 for this project in an amount
of $114,674.42. This Change Order covered all of the outstanding issues encountered from
August 5, 2004 to November 19, 2004.
Hard Line Excavating was unable to complete all work on this project prior to the onset of Winter
in late 2004. The Board subsequently approved the filing a Notice of Cessation on January 5,
2005. A Notice of Cessation provides public notice to all parties that work has stopped on a
given contract.
3. New information:
In May 2005, Hard Line Excavating began correcting the outstanding issues associated with the
project. This work is now complete.
4. Recommendation:
I recommend that the Board pass a Resolution accepting the Installation of Services for
North Shore of Donner Lake—Contract A project as complete and authorizing the filing of the
Notice of Completion.
7 tj
Public Utilit
Resolution No. 2005 - XX
AUTHORIZING THE ACCEPTANCE OF INSTALLATION OF SERVICES - NORTH SHORE OF
DONNER LAKE CONTRACT A PROJECT AND DIRECTING FILING OF THE NOTICE OF
COMPLETION
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to
undertake the Installation of Services—North Shore of Donner Lake Contract A Project; and
WHEREAS, Hard Line Excavating, Inc, was selected by the District to perform the work; and
WHEREAS, Hard Line Excavating, Inc. has completed all of the Work included in the Project; and
WHEREAS, The District's Engineer, Neil Kaufman, now certifies the completion of the project; and
WHEREAS,the District's Water Utility Manager, Ed Taylor, has recommended that the work be accepted by the
District;
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
1. That the District hereby accepts the Installation of Services— North Shore of Donner Lake Contract A
Project as complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a
copy of which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor
payments be released to the contractor if no claims have been made to the District by material suppliers or
laborers.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the
15th day of June 2005 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
J. Ron Hemig, President of the Board
ATTEST:
Peter L. Hoizmeister, Clerk of the Board
RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Post Office Box 309
Truckee, CA 96160
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX- NONE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as owner
thereof, is the Truckee Donner Public Utility District, Post Office Box 309, Truckee, CA 96160.
2. That on June 15th,2005 the hereinafter described improvements were accepted as complete pursuant to
a resolution of the Truckee Donner Public Utility District, the awarding authority.
3. That the subject improvements of the Notice are generally described and identified as follows:
Installation of Services for the North Shore of Donner Lake—Contract A Project: Donner Avenue,
Patty Lane, East Reed Avenue and Denton Avenue
5. That the name and address of the contractor for such project was: Hard Line Excavating, Inc., P.O.
Box 10029,Truckee, CA. 96162-0029
1 certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Peter L. Holzmeister, General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE