HomeMy WebLinkAbout6 Water System Material Surplus Agenda Item #on R
Memorandum
To: Board of Directors
From: Ed Taylor
Date: May 13, 2005
Subject: Declaring certain obsolete water system material as surplus
1. WHY THIS MATTER IS BEFORE THE BOARD
This item recommends that certain obsolete water system materials be declared
surplus and disposed of in accordance with District policy. Only the Board can
declare material as surplus.
2. HISTORY
The District adopted the attached policy governing the disposal of surplus materials.
It calls for the General Manager and staff of the District to evaluate the continued
need for material, and if any items are found to be unnecessary to submit a report
and draft resolution to the Board for its consideration and action.
3. NEW INFORMATION
Staff has evaluated the materials and has determined they are no longer used in the
construction or maintenance of the water system. Attached is a list of the materials
with a value of $5,224.50.
4. RECOMMENDATION
I recommend that the Board adopt the attached resolution declaring certain obsolete
water system materials as surplus and directing the General manager to dispose of it
in accordance with District policy.
CHAPTER 8.20
DISPOSAL OF DISTRICT PROPERTY
Sections:
8.20.010 Disposal of Surplus Inventory, Materials,
Office Equipment and Vehicles
8.20.020 Disposal of Real Property
8.20.010 Disposal of Surplus Inventory Materials Office Equipment and Vehicles
8.20.010.1 Items of inventory, materials, office equipment and vehicles considered by
staff to be no longer necessary shall be listed on an appropriate form and presented to
the Manager.
8.20.010.2 When suitable, the Manager shall direct that a resolution declaring the items
surplus and issuing a call for bids be drawn up and placed on an agenda for Board
review and approval.
8.20.010.3 The Manager shall advertise the sale of the surplus items in the appropriate
newspapers and journals.
8.20.010.4 The bid opening date shall be as indicated on the pertinent resolution.
8.20.010.5 In the event that bids are not received on some items, or the General
Manager determines that the bids received on certain items are not sufficient, the Board
may authorize the General Manager to dispose of such items at his discretion.
8.20.010.6 No Board member may bid on or purchase surplus property from the District.
No person who makes, participates in the making of, or influences the decision to
dispose of surplus property may bid on such items. This includes District staff,
consultants, advisory committee members and all other individuals who make,
participate in the making of, or influence the decision regarding the disposal of surplus
property.
(Res. 8212, 8911)
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Truckee Donner PUD
SURPLUS WATER MATERIAL SUMMARY
May 13, 2005
Miscellaneous Pipeline Materials
Part Description Cost
Couplings $ 1,401.38
Trans. Cplg $ 373.12
Prefab "T"'s $ 763.71
"T" Flanged $ 420.60
Value Sub Total $ 2,958.81
Miscellaneous Galvanized Fittings
Part Description Cost
Reducer Bells $ 113.17
Reducer Bushings $ 69.55
Tees $ 247.48
Ells $ 672.50
Plug Pipes $ 0.35
Nipples $ 1,162,64
Value Sub Total $ 2,265.69
Total Value of Obsolete/surplus Water Materials $ 5,2 44.50
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R solu ion No. 2005- XX
Declaring certain water system material as surplus and authorizing
staff to dispose of it in accordance with District policy
WHEREAS, the District owns certain water system material listed on the attached as Exhibit A;and
WHEREAS,the listed material is old, no longer complies with District material standards and is not
necessary for the District's use; and
WHEREAS, the District could dispose of the material and utilize the funds from the sale of said
assets for other purposes.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors adopts the above recitals as its
findings; and
BE IT FURTHER RESOLVED that, for the reasons set forth above, the Board declares the water
system material listed on Exhibit A attached, as surplus property; and
BE IT FURTHER RESOLVED that the General Manager is directed to dispose of said property in
accordance with District policy.
BE IT FURTHER RESOLVED that the buyer must purchase materials"as is"and acknowledge the
disclaimer that"materials do not meet District standards and cannot be used within the District water
system".
BE IT FURTHER RESOLVED that the bid opening date will be June 8, 2005.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the
District on the eighteenth day of May, 2005 by the following roll call vote:
AYES:
NOES:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
J. Ron Hemig, President
ATTEST:
Peter L. Holzmeister, District Clerk