HomeMy WebLinkAboutCATT Corrispondance CCAW
Compacm Association of Twee Tae
Post Office Box 10570,Truckee CA 96162
530-550-9999
April 27, 2005
Ron Hemig
President,
Truckee Donner Public Utility District
PO Box 309
Truckee, CA 96160
President Hemig and Members of the Board:
Thanks again for allowing me to make a presentation to you on Saturday, April 30. It is with all
• due respect that we offer the following language to use as an example or basis for discussion on
the topic of"Public Outreach" at Saturdays special meeting.
Please let me know if you have any questions.
Sincerely,
Pat Davison
Executive Director
•
DRAFT — DRAFT— DRAFT— DRAFT— DRAFT
Public Outreach Policy
It is the coal of the Truckee Donner Public Utility District to maintain open lines of
communication with the public on all significant issues of concern such as fee increases,
expanded service areas, changing levels of service, etc.
It is the otic of the Truckee Donner Public Utility District that some type of public outreach will
occur in addition to required legal notice before the issue of concern is heard at a public
meeting. The TDPUD will make every effort to identify key stakeholders in the issue and
proactively reach out to them for participation in the decision-making process.
TDPUD stakeholders include but are not limited to:
seniors/fixed/low income residents
the business community
the construction profession
developers
realtors
affordable housing representatives
water quality/water supply advocates
Types of public outreach include but are not limited to:
Phone calls
. Email or fax contact
Paid ads in local print media, TV, or radio
Presentations to Homeowner groups or service clubs
Direct mail to targeted groups or households
Web access with updated information
Outreach to other governmental agencies and special districts, i.e. Town of Truckee,
TTSA, TSD
Implementinc Actions:
General Manager and/or staff person responsible for the speck issue will make primary
contact to stakeholders by phone or email at least one month before the issue is agendized for
workshop, hearing, or decision.
At their next meeting, the Board will be told when General Manager and/or staff person
has made the contact to stakeholders in advance of the agendized item.
Additional public contact performed through targeted mailings, written display ad, or other
paid means will occur at least two weeks before the issue is agendized for workshop, hearing,
or decision.
The Annual Budget will include an Expense line item for public outreach to cover the
• estimated cost of display advertising, targeted mailers, and web site maintenance not covered
as part of routine operations.
A SUGGEST PROCESS
Actions to construct a well Board Staff
Action Action
Adopt the strategic plan for the year x
Adopt the water master plan x
Adopt the capital improvement plan x
Adopt the budget and work plan x
Approve hiring the consultant to do the CEQ initial study x
Approve hiring consultant to prepare plans and specs x
for the well
Approve plans and specs and authorize bidding to drill x
the test hole
Approve the contract for drilling the test hole x
Approve the report on water quality and quantity x
Approve the CEQA draft negative declaration x
Conduct the CEQA public hearing x
Approve the final negative declaration x
Approve plans, specifications and contract documents x
and authorize staff to go to bid to drill the production well.
Authorize award of the bid and the funding source x
Approve the contract for test pumping x
Authorize change orders (note 1) x x
Accept the project as complete and authorize staff to x
file the notice of completion
Approve plans, specs and contract documents and authorize x
bidding for construction if the well building
Authorize the contract and funding for the building x
Approve change orders (Note 1) x x
Accept the project as complete x
Review impact of the project on district performance x
(Board should evaluate impact of the project on District service level)
Note1 —Authorize staff to approve change orders that fall within a certain dollar amount and
board approves change orders above that amount
WHAT HAS THE TDPUD BOARD BEEN WORKING ON
Following is a list of the action items that appeared on board agendas during 2004
Planning issues -7
Board strategic plan meetings—2 �"
Budget prep—4
Water master plan— 1
Board management issues - 3
Oath of office— 1
Election of officers — 1
Televise board meetings— 1
Project construction - 71
Hiring consultants—8
CEQA process—13
Bidding and awarding construction contracts— 23
Change orders—20
Accept projects as complete—7
Finance issues - 15
Audit process—3
Refinance debt— 1
SRF— 1
Approve loan documents—2
E-billing— 1
Cash remittance— 1
Retain unprocessed checks— 1
Authorize opening a checking account—2
Receive annual facilities fee report— 1
Transfer funds—2
Purchasing - 10
Approve purchase of equipment or material—8
Dispense with bidding—2
Revenue issues - 5
Adjust assessments— 1
Standby resolutions— 1
Water rate—2
Donner Lake surcharge— 1
Policies - 3
Adopt renewable portfolio standard— 1
Drug free policy- 1.
Finance goals policy— 1
Land and property issues - 14
Easement conveyances— 3
Acquire easement— 1
Declare material surplus— I
Abandon easement—3
Sale of land -2
Other issues - 31
CFD matters—4
Salary adjustment matters —5
Comment on Town General Plan draft— 1
Customer requests—2
Renew insurance—2
LAFCo—2
Broadband issues—6
Power supply contract issues—4
USA /Cebridge transfers—2
CalPERS—2
Vehicle charging station—1
Almost one-half of the items that appear on board agendas deal with the details of
managing construction projects. The board of directors is essentially a construction
project manager group.
The District has an organization that serves electricity and water each day to
approximately 12,000 customers, Much of our daily activity is routine, such as signing
customers for service, monitoring water levels in tanks, performing various repairs,
extending service to new customers, performing routine maintenance, sending bills,
paying bills, purchasing material, and keeping records of our activities. The board rarely
deals with these matters, and rarely evaluates how well we are doing.
Another major function of our organization deals with expanding our water and electric
system to serve growth in the community. This is done in large part by developers who
are required to construct infrastructure to serve their developments. Again, the board
rarely deals with these matters, and rarely evaluates how well we are doing.
The board is not spending sufficient time developing an opinion of the community's
needs, setting goals, adopting policy, and monitoring performance.
r
3
Review impact of the project on district performance x
(Board should evaluate impact of the project an District service level)
Notel --Authorize staff to approve change orders that fall within a certain dollar amount and
board approves change orders above that amount