The URL can be used to link to this page

Home My WebLink About5 Transfer District funds y { Agenda Item # M # IRA Memorandum To: Board of Directors From: Mary Chapman, Administrative Services Manager Date: March 7, 2005 SUBJECT: Consideration of transfer from facilities fees funds to reimburse the electric and water department general funds 1. WHY THIS ITEM IS BEFORE THE BOARD The District has spent general funds to finance the construction of projects that qualify for facilities fees reimbursement. Only the Board can authorize expenditures from the facilities fees restricted funds. 2. HISTORY During the budget process, we list out the planned capital projects for the year and declare their funding source. Additionally, during the year we sometimes have to build projects that are true upgrades to our system and are eligible for refund from facilities fees. We then bring these transfer requests to the Board so that the funds can be transferred from the facilities fees restricted funds to reimburse the electric and water general funds. 3. NEW INFORMATION Attached are two reports. The first report shows a request for facilities fees transfers listing a description of the projects that were constructed with general fund money and why they qualify for facilities fees reimbursement. The second report is a recap of the facilities fees activity for the last five years showing how much was on deposit five years ago, how much was received each year in payments from developers and customers, how much has been spent on projects and the current balance after the Board's approval of the items listed in the first report. There is also a listing of the projects that have been paid for by facilities fees during the last five years. RECOMMENDATION: That the Board take the following action: 1. Reimburse the District's electric general fund from the electric facilities fees restricted fund for monies spent on capital projects in the amount of $598,108.38 per the attached listing. 2 Reimburse the District's water general fund from the water facilities fees restricted fund for monies spent on capital projects in the amount of $723,002.19 per the attached listing. 3. Accept the 5 year facilities fees report showing that there are no electric or water facilities fees funds on deposit that are greater than 5 years old. ELECTRIC FACILITIES FEES PROJECTS: Details provided by Jim Wilson and Steve Hollabaugh WO #03-64133 Donner State Park Underground Conduit Installation $ 246,260.71 This project provides additional capacity because of increased electric load by existing customers. As well, this project will augment electric system reliability for those customers. WO #04-64526 Coachland Replacement of Underground Electrical $ 43,806.13 This project provides additional capacity because of increased electric load by existing customers. As well, this project will augment electric system reliability for those customers. WO #04-64135 Cedar Point - Install Conduit and Vaults $ 17,853.43 This project provides additional capacity because of increased electric load by existing customers_ As well, this project will augment electric system reliability for those customers. WO #04-64525 Northside Transmission Project Joint Trench $ 5,625.00 In the future this project will augment electric system reliability for customers in the area by creating another tie between the Truckee Substation and the Tahoe Donner Substation. WO #02-74578 Donner Lake - Electrical Costs Reimbursement (installation of electric conduit) $284,563.11 This project will provide future additional capacity because of increased electric load by existing customers. This project will also augment electric system reliability for those customers. Total 2004 project cost for electric facility fees transfer $598.108.38 WATER FACILITIES FEES PROJECTS: Details provided by Ed Taylor WO# 02-74583 Northside pipeline project $394,096.70 This project was for the construction of a 24"transmission pipeline from the Quarry Tank to the Northside Tank. This project is identified in the Water System Master Plan for construction by facilities fees. This project is complete. This project is necessary to meet increased demand caused by growth. $218,926,79 was previously transferred for a total of$613,023.49. WO# 03-74602 State Route 89 — Gateway pipeline $96,185.05 This project was for the construction of a pipeline to inter-connect the pipelines in State Route 89 and the Gateway Subdivision. This project is complete. This project is needed to meet increased demand caused by growth. WO# 03-74602 Richards pump station pipeline $65,260.51 This project was for the construction of a pipeline to connect the pipelines in Armstrong service area with the new pump station. This project is complete. This project is necessary to meet increased demand caused by growth. WO# 02-74583 Nigh Street pipeline extension $48,177.79 This project was for the construction of a pipeline to inter-connect the pipelines in Nigh Street and Donner Pass Road. This project is complete. This project is necessary to meet increased demand caused by growth. WO# 02-74582 Richards Drive pump station $100,000.00 This project was for the construction of a pump station at Richards Drive. This project is complete. This project is necessary to meet increased demand caused by growth. WO# 04-74613 Coldstream PRV Station $ 29,282.14 This project was for the construction of a PRV station at Coldstream. This project is complete. This project is necessary to meet increased demand caused by growth. Total 2004 project cost for water facility fees transfer $723 002.19 FACILITIES FEES ANNUAL STATUS REPORT 12/31/04 Prepared 3104105 ELECTRIC FACILITIES FEES: 1.0.136.90 Summary 5 Years 2000 2001 2002 2003 2004 Ended 12131/2004 Beginning Balance $535,994.35 $168,060.58 $255,733.39 $392,708.60 $867,641.06 $535,994.35 Facilities fees collected during year 97,221.00 77,694.00 128,329.00 509,347.00 681,152,50 1,493,743.50 Interest earnings during period 30,400.78 9,978,81 8,646.21 10,068.05 15,104.43 74,198.28 Project expenditures during period (166,415.05) 0.00 0.00 (373,623.09) (789,814.47) (1,329,852.61) (See Attached List of Projects) Temporary loan-subsequent repayment (329 140.50) 0.00 0.00 329 140.50 0.00 0.00 Ending Balance $168,060.58 $255,733.39 $392,708.60 $867,641.06 $774,083.52 $774,083.52 Total amount available (1,493,743.50) Amount collected over last 5 years ($719,659.98) Amount greater than 5 years old-NONE WATER FACILITIES FEES: 2.0.136.25 Summary 5 Years 2000 2001 2002 2003 2004 Ended 12/31/2004 Beginning Balance $1,513,134,44 $1,411,690.20 ($707,00) $67,738.24 $1,025,023.94 $1,513,134.44 Facilities fees collected during period 617,128.00 405003.08 899,607,45 723,805.76 1,562,272126. 4,207,81&55 Interest earnings during period 100,426.18 50,799.29 4,849.02 7,156.07 23,287,94 186,518.50 Project expenditures during period (489,857.92) (1,868,199.57) (141,692,44) (797,135.42) (941,928.98) (4,238,814.33) (See Attached List of Projects) Temporary loans-subsequent repayments (329 140.50) 0.00 (694 318,79) 1,023,459.29 0.00 0.00 Ending Balance $1,411,690,20 ($707.00) $67,738.24 $1,025,023.94 $1,668,655.16 &7,$SB,600BT E h14Uti avalWpta (4,207,816.55) Amount collected over last 5 years ($2,539,161.39) Amount greater than 5 years old-NONE FACILITIES FEES PROJECTS: ELECTRIC FACILITIES FEES PROJECTS: Year WO# Project: Project Costs: 2000 00-64104 Reconductor Estates Drive to MV RoadPrimary Line $63,256.90 00-64107 Install switch pad box to roundabout 8,595.21 00-64115 Line underbuild 60,688.62 00-64118 Union Pacific-install conduits&primary cable 33,874.32 $166,415.05 2003 98-64107 Donner Pass Road @ Roundabout $95,219.75 98-64117 Install primary&secondary-Jibboom Street 104,945.48 99-64105 Install primary&secondary-Downtown Alley 94,270.31 02-65020&03-64515 Purchase and replace substation regulators-Di.Substation $79,187.55 $373,623.09 2D04 04-64522 Purchase property for Donner Lake Substation expansion $191,706.09 previously trsfrd 03-64133 Donner State Park underground conduit installation 246,260.71 04-64526 Coachland-replacement of underground electrical facilities 43,806.13 04-64135 Cedar Point-install conduit and vaults 17,853,43 04-64525 Northside transmission project joint trench 5,625.00 02-74578 Donner Lake-electrical cost reimbursement(elec conduit) 284,563.11 $789,814.47 Total Electric Projects $1,329,862.61 WATER FACILITIES FEES PROJECTS: Year WO# Project: Project Costs: 2000 Various Merits Valley Well $489,857.92 2001 Various Martis Valley Well $1,868,199.57 02-74553,02-74554,02-74555 Falcon Point Project 141,692.44 $2,009,892.01 2003 01-74534 Bridge Street Tank Project $137,358.00 02-74553,02-74554,02-74555 Falcon Point.Project 228,517.47 01-74551 Well Site Study for Water Source 111,451.43 02-74557 Upgrade Ski Lodge Pump Station 48,450.70 02-74558 Upgrade Ski Run Pump Station 45,847.29 03-74600 Drilling of Test Holes for Water Source 225,510.53 $797,135.42 2004 02-74583 Northside pipeline project $218,926.79 previously trsfrd 02-74583 Northside pipeline project 394,096.70 02-74583 High Street pipeline extension 48,177.79 02-74582 Righards Drive pump station 100,000.00 03-74602 Richards pump station pipeline 55,260.51 03-74602 State Route 89-Gateway pipeline 96,185.05 04-74613 Coldstream PRV station 29,282.14 $941,928.98 Total Water Projects $4,238,814.33