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Home My WebLink About5 Inland Ecosystems Agenda Item # Memorandum To: Board of Directors From: Neil Kaufman Date: February 10, 2005 Subject: Proposal for Environmental Consulting Services with Inland Ecosystems 1. Why this matter is before the board: Board Authorization is required to award a contract for consulting services in excess of$15,000. 2. History: The District has retained Dr. Glenn Merron to perform environmental consulting work related to District projects, and the Donner Lake area in particular since 2001. When Dr. Merron first starting working for the District, he was employed by a firm known as Garcia and Associates (GANDA). Dr. Merron later left GANDA to form Inland Ecosystems along with other key personnel from GANDA. Dr. Merron has strong relationships with the Lahontan RWQCB, the California Department of Fish & Game and the US Army Corps of Engineers that have enabled the District to work with these agencies in permitting and constructing new facilities to sere the District's customers. Dr. Merron's qualifications and resume have been presented to the Board in the past along with those of his associates. 3. New information: The 2005 Budget includes funds to construct a number of new capital projects. These projects are given below, along with the current environmental permitting status. The location of these projects is given in Figure 1. Project CEQA Status Airport Pump Station Replacement Categorically Exempt District Pipeline Replacement—2005 Categorically Exempt Donner Lake 6334 Storage Tank Needed— Included in this Proposal Donner Lake Pipelines —2005 Covered under CEQA Work Previous7Performed Old Greenwood Well Covered under CEQA Work Previous Red Mountain Pump Station Needed — Included in this Proposal Sierra Meadows Pump Station Needed — Included in this Proposal Replacement Greenpoint Springs Decommissioning Covered under CEQA Work Previously Performed and Restoration Donner Lake Intake Decommissionin Cate oricall Exem t In addition to CEQA review for the Donner Lake 6334 Storage Tank (Task 1) and the Sierra Meadows Pump Station Replacement (Task 2) there are five other tasks to be performed associated with the District's planned projects for 2005. The District previously pursued construction of the Red Mountain Pump Station on the parcel owned by the District off Mt. Judah Drive on the south side of Donner Lake. Construction of this pump station did not proceed in 2004 due to some unresolved permitting issues with Placer County. The District has identified a new potential location for this facility at the southwest corner of Southshore Drive and Red Mountain Road. This is land within the Town of Truckee right-of-way. Discussions between Dan Wilkens and Ed Taylor have determined that the Town would be willing to accept the pump station with an arrangement similar to the permit governing the Richards Pump Station. It is expected that this new site would represent a significant cost savings over the previous site and this CEQA Initial Study to be conducted to ensure that there are no fatal flaws associated with this new site. This is covered under Task 3. The District previously filed a Stormwater Pollution Prevention Plan (SWPPP) with the State WRCB. It is necessary to update this document to include the planned construction for 2005 and file additional information with the State. This is covered under Task 4. Part of the Donner Lake Water System rehabilitation involves the siiplining of an existing 6-inch pipe located underneath a creek bed on Donner Avenue. This work has been covered under previously completed CEQA documents and the Lahontan RWQCB has been informed about this work. However, it is necessary to complete a Stream Bed Alteration Agreement with the California Department of Fish & Game (CDFG) to ensure that all appropriate permits are in place, in addition, it is planned to abandon the Donner Lake Intake this Summer. Discussions with CDFG are necessary to complete this work. This is covered under Task 5. This Winter, Inland Ecosystems prepared an Erosion Control and BMP Implementation Manual for the District. Beginning with the 2005 construction season, there will be mandatory training sessions for all contractors hired by the District regarding proper erosion control procedures and implementation of BMPs. Task 6 covers the cost of conducting these training sessions. District staff and crews will also attend these sessions to improve crew training and knowledge. The SWPPP filed with the State makes the District responsible for any permit violations, even if they are caused by a contractor and not District personnel. District inspectors will be performing inspection of contractor erosion control measures. However, Ed Taylor and I agree that an expert review of these practices is appropriate until District personnel become more familiar with these requirements. Task 7 covers time to conduct this expert review on a weekly basis during the 2005 construction season. The total cost of this work is estimated at $35,502. The proposed funding source for each task is given below. Task Description Cost Funding Source 1 Donner Lake 6334 Tank CEQA $5,561 Donner Lake Assess District 2 Sierra Meadows Pump Station Replacement $4,305 Facility Fees CEQA _ 3 Red Mountain Pum Station CEQA $4,305 Donner Lake Assess District 4 Update District SWPPP $2,684 Rates 5 CDFG Streambed Alteration Agreement & $1,724 Donner Lake Assess District Donner Lake Intake 6 BMP Training $3,995 Rates 7 Weekly BMP Inspections $12,928 Rates Total $35,502 4. Recommendation: The Board approve the proposal from Inland Ecosystems to perform environmental consulting services in an amount not to exceed $35,502 with the funding source to be $11,590 from the Donner Lake Assessment District, $19,607 from rates and $4,305 from Facility Fees. If approved by the Board, the scope of work and fee will be written into the District's standard contract language for signature by both parties. Attachments: Figure 1 Proposal from Inland Ecosystems n e' Prepared For Neil Kaufman, P.E. Truckee Donner Public Utility District 11570 Donner Pass Road Truckee, CA 96160 Prepared By Glenn Merron, Ph D. Inland Ecosystems 1135 Terminal Way, Suite 204A Reno, NV 69502 February 2005 ............. ................. INLAND ECOSYSTEMS 1135 Terminal Way, Suite 204A INLAND Reno, NV. 89502 " Phone: (775) 786-3223 Fax: (775) 786-3229 ECOSYSTEMS Email: ggj��. February 9, 2005 Mr. Neil Kaufman Truckee Donner Public Utility District 11570 Donner Pass Road Truckee, CA 96160 Subject: Proposal to Provide Environmental and Cultural Services Dear Mr. Kaufman: Inland Ecosystems is pleased to submit this scope of work, cost estimate, and work authorization to assist the Truckee Donner Public Utility District (District) with preparation of the following tasks: TASK 1: Prepare a CEQA Initial Study for a water tank on Donner Lake Road south of Interstate 80. TASK 2: Prepare a CEQA Initial Study for the new Sierra Meadows Pump Station. TASK 3: Prepare a CEQA Initial Study for the new Red Mountain Pump Station. TASK4: Updating the District's SWPPP to include the above projects as well as other pipeline replacement activities along Richards Drive, within the Tahoe Donner Subdivision, and around Donner Lake. TASK 5: File a Streambed Alteration Agreement with the CDFG for the Donner Avenue "slipline" and determine, through consultation with CDFG, whether any mitigation measures are required to decommission the existing Donner Lake water intake. TASK 6: Development and Supervision of BMP Training Course for all District staff and contractors. TASK 7: Weekly BMP Inspections to be carried out every Tuesday, between May 1 and October 15,2005. This proposal includes all the environmental and cultural resource tasks associated with completing the two CEQA documents. The Biological work will be conducted by Carolyn Chainey-Davis and Mark Chainey. The Cultural Resources work will be carried out by Dr. Susan Lindstrom. I will coordinate all components of the project and complete the CEQA document. I will also coordinate with the District to upgrade the SWPPP, particularly training and enforcement of BMPs, for the 2005 construction season. Our goal is to ensure that the District is provided with an exceptionally high quality of environmental documentation and coordination to ensure that no delays in construction activities occur and that the project is carried out with the least amount of environmental disturbance. Our cost estimate for the environmental and cultural services associated with the CEQA regulatory compliance and SWPPP update is a "not to exceed" contract amount of $35,502. I will endeavor to keep the consulting and reporting costs below this amount. Table I provides a breakdown of all estimated costs associated with this proposal. I realize that the District has a range of environmental consultants that are available to carry out this important work. I also realize that the District may want to obtain additional cost estimates for the work. I believe that Inland Ecosystems offers services to the District in a cost effective and efficient manner. Should you have any questions please contact me at 775 (329-1788). We look forward to assisting the District with this important project. Sincerely, Glenn S. Merron, Ph.D. cc: Carolyn Chainey-Davis SCOPE OF WORK SCOPE OF WORK TRUCKEE DONNER PUBLIC UTILITY DISTRICT TASK 1: Inland Ecosystems (IF) will prepare a California Environmental Quality Act (CEQA)Initial Study for a water storage tank to be located on Donner Lake Road south of Interstate 80. TASK 2: Prepare a CEQA Initial Study for the new Sierra Meadows Pump Station. TASK 3: Prepare a CEQA Initial Study for the new Red Mountain Pump Station. TASK 4: Update the District's SWPPP to include the above projects as well as other pipeline replacement activities along Richards Drive, within the Tahoe Donner Subdivision, and around Donner Lake. The updated SWPPP must also reflect any changes in District policy with respect to training and enforcement of BMPs. TASK 5: File a Streambed Alteration Agreement with the CDFG for the Donner Avenue "slipline" and determine, through consultation with CDFG, whether any mitigation measures are required to decommission the existing Donner Lake water intake. TASK 6: Develop and Supervise a BMP Training Course for all District staff and contractors. TASK 7: Weekly BMP Inspections to be carried out every Tuesday, between May 1 and October 15, 2005. Proposal for Environmental Services Inland Ecosystems Truckee Donner Public Utility District I February 2005 COST ESTIMATE TABLE 1.Estimated Costs for Environmental Services,Truckee Donner Public Utility District. Pstunare lfhow"by iask TASK i TASK 2 'CASK 3 TASK 4 TASKS TASK 6 'TASKS TOTAL Pcc neP.nn O.M.'a 24 24 24 24 l6 32 24 t68 8Ij Im'. I(, $ R M Chniney g k S 32 C.Wilson 24 $ 4 1,, 144 141 C.Chninny-Davis 16 R g 31 I C1'CALfIC)l RS &t 4S 4k 12 20 48 168 429 RAIL 428 O.Nk,..n $6S 32,112 S2,112 $2,112 $2,112 $1,405 $2,916 $2,112 514,]F4 S Iandsirom SN8 M.C"s'nq $69 $$552 $552 $552 $L,SIb C Wikm� .$ti9 So $1,F6 $552 $276 $I,1t1M1 $9,926 C.ChvneY Davis $69 SI,101 $552 $552 $ll,868 $22W T OTALCOS'C SS,U6 $3,920 53,920 $1,664 S(,bS4 53,920 $12JAS $33332 0TRRR DIRECT C0S'19 TASKt TASK2 TASK} TASKS TASK 5 TASK TASK TOTAL NfO.i.A0E 0.35/mile $50 $50 $N ORS�ORAPHICS $25 $25 425 $50 31M0 `COMES SIo ( $1 01 0 $15 $25$10 $15 $2115 $1 P OrdSnuch $250 $250 _ $u0 $10 $10 $2s s TOTAL S595 $385 85 820 340 $JS S880 $2,190 ToT'AL COSTS 55561 Miff $Si0.5 S2,M4 $1724 &I'm $12WS $35502 TASK I IYITve CEQA bauaf Smdy for tlln D 11k,Rod ,,I IASK2ItTpm CI,QAWINaLSmdyfonua Siena➢4ead0ws Pump Sistine "I'NSK 3 1)lair CPQA llm M Srndy funew Red Mountain Pamp$ration 1 ASSK 4 1 pdam IX,m i 6WPPP TASKS CD1.1'S2eantGed Ayrewneatt TASK b B%U'T,,,,v,};Co,rs TASK]Weekly HMPMmw,,. g r OLD _. . r O e REENI�lOOD'. WELL � t r >• r � . ..DON NER LAKE 6334 TANK GREENPOINT 3 -i-5 '9 + ( f SPRINGS — �' �- - # *Y ry ✓. ....y, `\ . - ., AIRPORT WELL L PIPEIiNES-2005 DONNER INTAKE F NEW SIERRA MEADOWS PUMP STATION :TRUCKEE DONNER Planned Construction Public Utility District Projects for 2005