HomeMy WebLinkAbout10 Televising Board Meetings Agenda Item # AV
r "WAR
Illi`W i II (If 11W1
Memorandum
To: Board of Directors
From: Alan Harry, Director of Telecommunications Services
Date: January 25, 2005
Subject: Televising TDPUD Board Meetings
Summary
At your request Staff brought forward ideas regarding the carriage of District Board meetings
on Truckee Tahoe Community Television 6 (TTCTV6) to your second meeting in January
2005. That evening Board consensus was to air District Board meetings live over Truckee
Tahoe Community Television 6, and further that multiple cameras should be used. In that
the item was scheduled as a Workshop, no formal action was taken.
History
The carriage of public meetings on TTCTV6 began while the Town of Truckee Council
meetings were held in the TDPUD Board Room. At that time cameras were placed in the
rear of the Board Room and were operated by students and volunteers. Today several local
public agencies have their meetings televised on TTV6.
At your meeting of January 19 you came to consensus regarding the live carriage of District
Board meetings, and that multiple cameras , that all ancillary equipment should be
purchased, and that the storage room adjacent to the Board chambers should be used as
the control room. You further asked staff to come back at your first meeting in February for
formal Board action.
New Information
As discussed at your January 19 workshop, staff has meet with John Echols, TTHS
Instructor and Manager of TTCTV6, regarding the televising of TDPUD Board meetings.
•Page 1
Per your instructions I have advised John that the Board would soon take action regarding
the carriage of District meeting on TTCTV6, and that specific equipment, below, would need
to be purchased and installed.
3 Canon Pan Tilt Zoom Cameras
3 Camera Mounts
1 Telemetrics Camera Controller System (will control up to 4
cameras)
1 Focus Enhancements Switcher/ Mixer
1 Focus Enhancements Scan Converter
1 Kramer Computer DA 1 : 2 (output to the projector and the scan
converter)
2 Panasonic 131, Monitors ( for Program/Preview on the Switcher)
1 TOA Audio output module for you current audio/mic mixer (for
slot 5 or
6 only)
Cables to wire systems & misc . parts
Install & Training
As discussed, TDPUD will need to hire a consultant to wire and install this equipment. Staff
has been in contact with HT Electronics in Reno and has been advised that the cost of the
above equipment, installation and training will not exceed $12,500.
Recommendation
It is recommended that the Board direct staff to purchase and install the necessary video,
switching and ancillary equipment to allow the live carriage of District meetings on TTCTV6,
at a cost not to exceed $12,500. Further, to direct staff to enter into a contract with TTCTV6
for a camera person at a cost of$50 per hour.
•Page 2