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Home My WebLink About8 Inland Ecosystems Agenda Item # ` Memorandum To: Board of Directors From: Ed Taylor Date: July 1, 2004 Date of Board Meeting: July 7, 2004 Subject: Contract for Inland Ecosystems 1. WHY THIS MATTER IS BEFORE THE BOARD Board authorization is required for all contracts. 2. HISTORY As a part of the Donner Lake Rehabilitation Phase 3 project, the District is required to construct facilities crossing environmentally sensitive areas. Staff has evaluated all possible routing of facilities and has developed a plan to minimize the impact in these areas. To mitigate the environmental impacts will require a small wetlands restoration project at Greenpoint Springs. 3. NEW INFORMATION The District has submitted the Clean Water Act Section 401 and the U.S. Army Core of Engineers CWA Section 404 applications. Those applications identify the mitigation for environmental impacts as the Wetland Restoration at Greenpoint Springs. Inland Ecosystems submitted a proposal and cost estimate to conduct BMP and erosion control monitoring and wetland restoration, including transplanting wetland plants, for the 2004 Donner Lake projects. 4. RECOMMENDATION a) Staff recommends that the Board authorized the contract with Inland Ecosystems in the amount of$21,116.00 for construction monitoring and proposed three (3) year wetland restoration monitoring at Greenpoint Springs. INLAND ECOSYSTEMS 1135 Terminal Way, Suite 204A INLAND Reno, NV. 89502 Phone: (775) 786-3223 Fax: (775) 786-3229 ECOSYSTEMSEmail: gmecron ii tint rndcco t tcros.com June 11, 2004 Mr. Edward Taylor Truckee Donner Public Utility District ]1570 Donner Pass Road Truckee, CA 96160 Subject: Scope of Work and Cost Estimate: 2004 Construction Monitoring and Proposed three(3)year wetland restoration monitoring at Greenpoint Springs Dear Mr. Taylor: Inland Ecosystems is pleased to submit this proposal and cost estimate to conduct BMP and erosion control monitoring and wetland restoration, including transplanting wetland plants, for the 2004 Donner Lake projects. This proposal also includes a 3-year annual wetland restoration monitoring program at Greenpoint Springs that will be a required component of both the Clean Water Act (CWA) Section 404 permit issued by the U.S. Army Corps of Engineers (USACOE) and CWA Section 401 Water Quality Certification issued by the Lahontan Regional Water Quality Control Board(LRWQCB). The following tasks are proposed: Task 1 — Conduct BMP and erosion control monitoring and wetland restoration according to regulatory guidelines for the 2004 construction season, with particular emphasis on the Red Mountain and Greenpoint Springs wetland sites. The level of effort associated with this task shall not exceed 175 work hours commencing June 15, 2004 and ending October 15, 2004. Inland Ecosystems environmental staff associated with the construction monitoring and restoration will include Carolyn Chainey-Davis, Cliff Wilson, and Glenn Merron. Task 2 - This proposal also includes a 3-year annual wetland restoration monitoring program at Greenpoint Springs that will be a required component of both the CWA Section 404 and 401 permit processes. Monitoring will occur each May from 2005 through to 2007. Annual reports on the success of the restoration would be submitted to the District, USACOE, and LRWQCB on July 1 of each respective year. If success is not being achieved according to the success criteria outlined in the permitting applications, additional mitigation measures would be outlined. The level of effort associated with this task over the 3-year restoration monitoring period shall not exceed 120 man hours commencing May 1, 2005 and ending May 1, 2007. Inland Ecosystems environmental staff associated with the construction monitoring and restoration will include Carolyn Chainey-Davis, Cliff Wilson, and Glenn Merron. Our goal is to ensure that the District is provided with an exceptionally high quality of environmental documentation and coordination with the resource agencies for this project. Our cost estimate for the environmental services described above is $21,116. Table 1 provides a complete breakdown of all costs associated with Tasks 1 and 2. I have kept all rates according to the 2004 IE rate schedule. The average cost per man hour is $69. There will be no increase in cost across the 3-year period. It has been a pleasure preparing this proposal for you. If you have any questions or comments please feel free to call me at (775) 786-3223. Sincerely, <:A Glenn S. Merron, Ph.D. WORK AUTHORIZATION ORDER: Truckee Donner Public Utility District June 11, 2004 Inland Ecosystems Job Number: 017 This Work Authorization Order confirms the agreement between Truckee Donner Public Utility District ("Company") and Inland Ecosystems ("Contractor"), that Company is engaging Contractor to provide certain services (the "Work," as further defined below), and that Contractor will perform the Work, on the terms and conditions set forth below. (i) Description of the Work, including Location Inland Ecosystems (TE)will perform the following tasks: Task I — Conduct BMP and erosion control monitoring and wetland restoration for the 2004 construction season, with particular emphasis on the Red Mountain and Greenpoint Springs wetland sites. Inland staff will be on hand at the discretion of the District to conduct periodic site visits throughout the course of the 2004 construction season. IE staff will conduct specific BMP and erosion control monitoring prior to and immediately after storm events. IE has assumed for the purpose of this proposal that 6 storm events would be monitored. The level of effort associated with this task shall not exceed 175 work hours commencing June 15, 2004 and ending October 15, 2004. IE environmental staff associated with the construction monitoring and restoration will include Carolyn Cbainey-Davis, Cliff Wilson, and Glenn Merron. Task 2- Conduct a 3-year annual wetland restoration monitoring program at Greenpoint Springs that will be a required component of both the CWA Section 404 and 401 permit processes. Monitoring will occur each May from 2005 through to 2007- Annual reports on the success of the restoration would be submitted to the District, USACOE, and LRWQCB on July 1 of each respective year. If success is not being achieved according to the success criteria outlined in the permitting packages, additional mitigation measures would be outlined. The level of effort associated with this task over the 3-year restoration monitoring period shall not exceed 120 work hours commencing May 1, 2005 and ending May 1, 2007_ Inland Ecosystems environmental staff associated with the construction monitoring and restoration will include Carolyn Chainey-Davis, Cliff Wilson, and Glenn Merron. (ii) Schedule, Completion Date Inland Ecosystems has prepared numerous technical reports and is committed to maintaining our high quality reporting. For 2004, Inland Ecosystems will prepare a "Wetlands Restoration Report" for the District to submit to the LRWQCB and the USACOE. The report will be submitted to the District on December 1, 2004. For the years 2005 through to 2007 Inland Ecosystems will submit annual reports on the success of the restoration to the District, USACOE, and LRWQCB on July I of each respective year. (iii) Compensation, Invoicing and Payment: a. Fee. The fee for Work performed by Contractor pursuant to this Work Authorization Order shall be on a "Time and Materials" basis, Not-to-Exceed $21,116. b. Invoicing and Payment. Consultant shall submit to Company an invoice within one month of completing the above described tasks. Payment is due as per contractual agreement with the District. (iv) Other: Tasks, costs and schedules described herein are subject to unforeseen changes in scope and schedule. ACCEPTED: Truckee Donner Public Utility District Inland EcasySt s f By: By. Title: Title: Principal Date: Date: 6/11/04 TABLE 1:Estimated Costs:Truckee Donner Public Utility District,Donner Lake Project. Estimate of hoop by task TOTAL TASK TA.SIC2 Personnel: G.Meson 24 38 62 C.Cheney-Davis 75 40 115 C.Wilson 75 40 115 Administration 1 2 3 TOTAL HOURS 175 120 295 295 RATE G.M=on $88 $2,112 $3,344 $5,456 G Chaney-Davis $69 $5,175 $2,760 $7.935 C.Wilson $59 $4,425 $2,360 $6,785 Administration $40 S40 $80 $120 TOTAL COST $11,752 $815" $20,296 OTHER DIRECT COSTS TASK1 TASK2 TOTAL. MILEAGE $0,35 $250 $300 $550 GIS/GRAPHICS $7.00 $25 $25 $50 COPIES $0.10 $25 $25 $50 FAX in $0.10 $10 $10 $20 FAX out $0,50 $5 $5 $10 Phone $15 $25 $40 Field Supplies $50 $50 $100 TOTAL $3 00 $440 $820 TOTAL COSTS $12132 $8984 $21,116 TASK 1 2004 RMP monitoring TASK 2 2005-2007 wetland monitoring