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Home My WebLink About7 Inland Ecosystems Contract Agenda Item # 7 DONNER Memorandum To: Board of Directors From: Neil Kaufman Date: December 26, 2005 Subject: Amendment to Inland Ecosystems Contract regarding Preparation of the Brockway Road Transmission Pipeline CEQA 1. Why this matter is before the board: Board authorization is required to amend an existing contract. 2. History: In August 2005, Board approved a contract with Inland Ecosystems to prepare an Initial Study associated with the CEQA review of the Brockway Road Transmission Pipeline. 3. New information: The CEQA Initial Study has been completed and is ready for circulation, review and public comment. One component of the Initial Study involved investigation and evaluation of cultural resources that may be impacted by the project. Inland Ecosystems used Dr. Susan Lindstrom to perform this cultural resources work. The complex history of the downtown area required Dr. Lindstrom to spend significantly more time on investigation and documentation than originally anticipated. As a result, cultural resources portion of the Initial Study preparation exceeded its budget by $6,980.00, 1 have reviewed the cultural resources report and it contains significantly more information than is typically included in the District's CEQA documents. This information will prove useful in the event of future projects in the Downtown area. 4. Recommendation: I recommend that the Board amend the existing contract with Inland Ecosystems to increase the total contract amount from $7,590.00 to $14,570.00. 4 TRUCKEE DONNER Public # It i strict PO Box 309, 11570 Donner Pass Road Truckee, Ca. 96160 Minute Order August 17, 2005 No. 2005-65 CONSIDERATION OF A CONTRACT FOR ENVIRONMENTAL REVIEW SERVICES RELATED TO POSSIBLE CONSTRUCTION OF THE BROCKWAY ROAD WATER TRANSMISSION PIPELINE PROJECT. Director Aguera moved and Director Taylor seconded, a motion to accept the proposal submitted by Inland Ecosystems and award a contract for preparation of the CEQA Initial Study associated with the Brockway Road Transmission Pipeline in an amount not to exceed $7,590.00; and authorize transfer of $7,590.00 from the Water Facility Fee Account to the Water General Fund. ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. Post Office Box 309- 11570 Donner Pass Road- Truckee, CA 96160 Phone 530 587-3696-Fax 530 587-1189 TRUCKEE DONNER PUBLIC UTILITY DISTRICT MASTER SERVICES AGREEMENT TASK - 1, 2 &3 Brockway Road Transmission Pipeline TASK TITLE: CEQA Preparation Associated with the Brockway Road Transmission Pipeline This TASK agreement is being entered into by the parties hereto pursuant to the provisions of the Master Services Agreement between the Truckee Donner Public Utility District("DISTRICT") and Inland Ecosystems ("CONSULTANT")dated December 1, 2003, and all terms and definitions contained in the Master Services Agreement shall apply to this TASK. I. Description of Work A. CONSULTANT agrees to assist the Truckee Donner Public Utility District with the preparation and circulation of a California Environmental Quality Act(CEQA)Initial Study for the Brockway Road Transmission Pipeline B. Qualification of Personnel: The personnel supplied by CONSULTANT to fulfill its obligations under this Agreement shall include four environmental scientists experienced in wetland fieldwork and delineation and one registered archeologist experienced in cultural resource assessments. C. CONSULTANT to DISTRICT: It is understood that the services to be provided under this Agreement are for the benefit of the DISTRICT and its staff, and that the CONSULTANT'S responsibility will be to the DISTRICT. It is further agreed that in all matters pertaining to the DISTRICT'S development or redevelopment projects, the CONSULTANT shall act as consultant to only the DISTRICT and shall not act as consultant to any other individual or entity affected by development or redevelopment in the DISTRICT in any manner that would conflict with CONSULTANT'S responsibilities to the DISTRICT during the term of this Agreement. D. CONSULTANT shall adhere to accepted professional standards as set forth by the relevant professional associations and shall perform all services required under this Agreement in a manner consistent with generally accepted professional procedures. CONSULTANT shall strive for maximum accuracy in the results obtained for its services, and the data provided shall be as accurate and up-to-date as is reasonably possible. E. CONSULTANT shall be obligated to devote as much of its attention, skill, and effort as may be reasonably required to perform the services described herein in a professional and timely manner. H. Scope of Work In consideration for payment of fees under Section III of this TASK, CONSULTANT shall provide, or cause to be provided,the following services: TASK 1: Background Research and Reconnaissance Level Survey Inland Ecosystems environmental scientists Dr. Glenn Merron (Project Manager), Carolyn Chainey-Davis (Botanist), and Mark Chainey(Wildlife Biologists)will conduct a reconnaissance level survey of the proposed pipeline route to confirm the presence of special-status plant or animal species within the project footprint and identify any sensitive habitat types (e.g. wetlands). A search of the USFWS database and the California Natural Diversity Data Base (CNDDB) will be conducted in order to develop a target species list of rare and sensitive species potentially occurring in the area. TASK 2: Cultural Resources Assessment Dr. Susan Lindstrom, a registered archeologist, will conduct a formal cultural resources record search to include all available sites, surveys, National Register, State and National Landmarks, other historic references, and Historic Properties Inventory that fall within a 1/2 mile radius of the project area. TASK 3: Preparation of a CEQA Document The District as the lead agency must evaluate the project components to determine if there is a possibility that there may be a significant effect on the environment. This entails the District preparing an Initial Study to determine whether any specific areas of concern including Biological Resources, Cultural Resources, Mineral Resources, Hydrology, Water Quality, Noise, Transportation/Traffic, Land Use/Planning, Air Quality, and Recreation would be "Potentially Significantly Impacted" as a result of the project. Inland Ecosystems will prepare the Initial Study checklist for the District. Resource agency staff will be consulted daring the development of the Initial Study to facilitate feedback pertaining to any potential project impacts. Based on the findings of the Initial Study, Inland Ecosystems will suggest an appropriate environmental determination for the project to the District. III. Fees and Method of Payment The DISTRICT agrees to pay to CONSULTANT a sum not to exceed SEVEN THOUSAND FIVE HUNDRED AND NINETY DOLLARS ($7,590.00),on a"time and materials"basis, as the sole compensation under this Agreement for the services to be rendered in connection with this Task. Payment shall be made within 30 day of receipt of an invoice. Invoice shall be submitted no more frequently than once a month. Compensation above this amount may be agreed to by the Parties and evidenced in writing by a change order or some other record. A. CONSULTANT's hourly rate for such additional services as may be requested by DISTRICT shall be as set forth in Exhibit "I"attached hereto. B. DISTRICT retains the right to require proof of services performed or costs incurred prior to any payment under this Agreement. C. The DISTRICT retains the right to require the submittal by the CONSULTANT of all background research materials generated by the CONSULTANT in providing the services set forth herein. IV. Personnel A. CONSULTANT agrees that it will employ, at its own expense, all personnel, including any subcontractors,reasonably necessary in its discretion to perform the services required by this Agreement, and in no event shall such personnel be the employees of DISTRICT. All of the services required hereunder shall be performed by the CONSULTANT or subcontractors, subject to provisions of Sub-paragraph(B)below. B. In addition to personnel employed directly by CONSULTANT, CONSULTANT may engage such subcontractors as it may deem necessary to the performance of its services hereunder with the prior written approval of DISTRICT. Any such subcontractors shall be paid by the CONSULTANT from the funds payable to CONSULTANT pursuant to this Agreement, and in no event shall DISTRICT be responsible for the payment of such subcontractors. V. Abandonment of Protect If the DISTRICT finds it necessary to abandon or suspend the PROJECT,the CONSULTANT shall be compensated for all work completed under Article lI according to the schedule for payments designated under Article III. Work items not completed, but upon which work has been performed, shall be paid for on the basis of time and expenses incurred in accordance with the attached consultant fee schedule (Exhibit "1"). VI. Ownership of Documents CONSULTANT agrees to return to the DISTRICT,upon termination of this Agreement, all documents, drawings,photographs, and other written or graphic material,however produced, received from DISTRICT and used by CONSULTANT in the performance of its services hereunder. All work papers,drawings, reports, internal memoranda, graphics, photographs, and any written or graphic material, however produced, prepared by CONSULTANT in connection with its performance of services hereunder shall be, and shall remain after termination of this Agreement, the property of the DISTRICT and may be used by the DISTRICT for any purpose whatsoever. VII. Warranties CONSULTANT warrants that its services are performed, with the usual thoroughness and competence of the consulting profession, in accordance with the standard for professional services at the time those services are rendered. In witness whereof, the parties have executed this TASK the day and year first written above. TRUCKEE DONNER PUBLIC INLAND ECOSYSTEMS: UTILITY DISTRICT Name: z1 I tM V Name: �7 Title: X, Title: Signature: J Signature: Date: Date: TABLE 1. Estimated Costs for Brockway Road Transmission Pipeline,Truckee Donner Public Utility District z_ t5.dmot ofhows by fa* TAaK1 TASK TASK* TOTAL Pcamnel: _.. ._. 4 2 24 ]0 G Afaroa 16 16 5.11�rdmmn w<b"nCY a 4 1 z C w1wa 4 12 16 c cauaQytx�;s a a t2 TOTALHOLSRCS 24 to 41 tb S6 RMU t%MMrttmai sax _ $352 $176 Ulu $Y,640 11 s.13nAskvnt S95 11,520 S1,524 r $69 3552 $276 132E (j M.tYlsincY 73 C,RTthrm $69 S276 3321 11.104 il C.OwinoyUNic $69 $152 $276 Salt TOTAL 0067 St 732 516�% SS>492 _ OT'HM DER24CT COSTS TASK t TASK 2 TASi{3 TOTAL MIXA153"i 035tmito S75 a25 Sli St l5 013 iCKtAP IL'S $25 $25 $25 S75 C PI$S $50 950 5100 p� S10 Sto at0 fit9 RCC04 Sea�i� $350 V50 TOTAL _ Silo S<60 It trio TOTAL COSTS tl,t4E t2,136 S4+585 87, 500 TANK 5 Aicn{as[W P aOUMM&TVOY 1 TASK 2 CoWMI Rio Mvw&WWY 2 a TASK 3 PrVan CRQA kli iat SMdY f f