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Agenda Item #
Memorandum
To: Board of Directors
From: Jim Wilson, Electric Superintendent
Date: July 14, 2006
Date of Board Meeting: July 19, 2006
Subject: BID AWARD FOR PURCHASE OF AN EMERGENCY GENERATOR SERVING
THE DISTRICT OFFICE BUILDING.
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for equipment purchases over $15,000.
2. HISTORY
When the District headquarter building was designed and built there was much less staff and
very few computers. The existing standby generator is 37.5 kw. and only handles emergency
lighting, roll up doors, and a few critical loads. Over the years we have added many
computers, an outage management system, water and electric SCADA systems, electronic
phone system, computer system hubs and routers throughout the building. When power is lost
to the building we are unable to operate our outage management system and our SCADA
systems, thus crippling our ability to efficiently restore power and water to our customers. The
standby generator in this bid is rated 150 kw and will be able to power up the entire building.
Installation of this generator will enable the District to continue functioning during a power
outage.
3. NEW INFORMATION
Specifications were prepared, a request for bids was advertised and four bid packets were
sent to suppliers for an Emergency Standby Power System (Generator Set). Bids were
received and a bid opening was held on July 13, 2006. One Bid was received. The results of
the Bid Opening are as follows.
Bidder Location Amount
Cashman Equipment Sparks, Nevada $41,245.00
This bid meets all of the specifications for the Emergency ( Standby Power System.
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4. RECOMMENDATION
The Districts Building Fund currently has a balance of$273,423.27
Staff recommends that the Board award the purchase of an Emergency/ Standby Power
System (Generator Set) to Cashman Equipment of Sparks, NV, in the amount of $41,245.00
(tax not included) and will be funded from the District's Building Fund.