HomeMy WebLinkAbout10 Refrigeration Retrofit Program Agenda Item # 10
TRUCKEE DONNER
PublicDistrict
CONSENT
To: Board of Directors
From: Trisha Ruby
Date: July 16, 2014
Subject: Consideration of a Contract Extension for the Commercial
Refrigeration Retrofit Program
1. WHY THIS MATTER IS BEFORE THE BOARD
The item before the Board is a proposed contract for the Commercial Refrigeration
Retrofit Program that is greater than $15,000 and requires Board approval.
2. HISTORY
The District began the Commercial Refrigeration Retrofit 'Keep Your Cool' Program in
2009. The Commercial Refrigeration program targets refrigeration efficiency in
supermarkets, convenience stores, and restaurants. This specialized service involved
the direct-install of commercial refrigeration measures by a qualified contractor. The
contractor also takes care of the administrative components of the program including
marketing, scheduling, installation, and paperwork. The Commercial Refrigeration
program was successful in 2009 and was renewed with the same contractor in 2010
and 2011. The contract was with Castrovilla, Inc. who was the original vendor for
NCPA's Keep Your Cool Program. In 2012, the District issued a RFP for an expanded
Commercial Refrigeration Retrofit Program and a contract was again awarded to
Castrovilla, Inc. This later contract was renewed in 2013.
The success of this program has been verified by our Evaluation, Measurement, and
Verification (EM&V) results, the performance of the original contractor, and by the
positive response from our commercial customers. 89 projects have been completed
under this program with an average savings of 16,000 kWH annually per project.
The 2013 program saw the first project at a large grocery retailer, Savemart, who
received EC motors and LED case lighting. The project retrofitted approximately one-
half of the eligible equipment at this location.
3. NEW INFORMATION
The scope of work for the 2014 Commercial Refrigeration Retrofit Program includes
the continuation of the measures offered in prior years (door gaskets, strip curtains,
auto door closers, electronically commutated motors, evaporative fan controllers, anti
sweat heater controllers, floating head pressure controllers, and LED case lighting).
All measures were chosen due to their cost-effectiveness and applicability to our
customer base. The program continues to be designed to optimize the installation of
the measures based on customer need and maximum return on investment for the
District.
Castrovilla, Inc. has performed well since the inception of the Commercial
Refrigeration Retrofit Program. Castrovilla, Inc. also has an existing relationship with
Savemart who will be the largest participant in FY14. They do professional, high
quality installation and work well with our customers. In the rare instances when there
have been problems, Castrovilla has responded quickly and stood behind their work.
Given the continued customer interest and expanded program offerings, staff expects
demand for this program to continue in 2014 and recommends extension of the 2013
contract for one year to cover 2014.
4. FISCAL IMPACT
The contract for the 2014 Commercial Refrigeration Retrofit Program is for an amount
not to exceed $60,000 with a 10% change order authorization for a total amount not to
exceed $66,000 in FY14. Sufficient funds exist within the FY14 Conservation
Department Budget for this program.
5. RECOMMENDATION
Extend the current contract to Castrovilla, Inc. for the Commercial Refrigeration
Retrofit Program for a period of one year for an additional amount of $60,000 with a
10% change order authorization for an amount not to exceed $66,000 in FY14.
Steven Poncelet Michael D. Holley
Public Information & Conservation Manager General Manager