HomeMy WebLinkAbout12 Trout Creek Relocation Project Agenda Item # 12
Public ,
ACTION
To: Board of Directors
From: Sanna Schlosser
Date: July 16, 2014
Subject: Consideration of a Reimbursement Agreement with the Town of
Truckee Associated with the Trout Creek Relocation Project
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is requied for expenditures in excess of$15,000.
2. HISTORY
This summer, the Town of Truckee will relocate the section of Trout Creek adjacent to
the Truckee Substation getaways. As part of this project, the District will install two
vaults, one underground transformer, one electrical riser, and associated conduits.
Completing this work will provide infrastructure to underground the initial segments of
three substation getaway circuits. The Town included line items in their bid schedule
to cover the cost of the proposed electrical work and a share of the project
management costs. The Town will invoice the District for the completed work based
on the bid schedule prices listed below.
3. NEW INFORMATION
The Town of Truckee opened bids on June 27, and awarded the project on July 8,
2014. The bid schedule and extended prices for the apparent low bidder are as
follows, based on amounts negotiated in the reimbursement agreement:
Bid Item Qty Unit Amt Unit Price Extended Price
Mobilization 1 LS 16% $ 63,000 $ 10,300.50
Temp Erosion Control 1 LS 16% $ 52,000 $ 8,502.00
Pulverize/Re-compact paving 6573 SF 70% $ 3 $ 13,803.30
3"Asphalt paving 317 TON 70% $ 150 $ 33,285.00
6"Aggregate Base 280 TON 70% $ 15 $ 2,940.00
Traffic Control 1 LS 100% $ 20,000 $ 20,000.00
Remove Poles/Guys 4 EA 100% $ 100 $ 400.00
Transformer pad 1 EA 100% $ 2,500 $ 2,500.00
Bollards 5 EA 100% $ 1,100 $ 5,500.00
6" Riser 1 EA 100% $ 1,400 $ 1,400.00
Trench 1045 FT 100% $ 77 $ 80,465.00
TD612 Vault 2 EA 100% $ 25,000 $ 50,000.00
Pavement Repair 2442 ISF 100% $ 8 $ 19,536.00
Service Modification 3 JEA 100% $ 1,300 $ 3,900.00
B1730 Pull Box 2 JEA 100% $ 1,500 $ 3,000.00
Subtotal: $ 255,531.80
Non-Bid Items
Materials Testing/Inspection 11 ILS 16% $ 70,783 1 $ 11,573.02
Total: $ 267,104.82
4. FISCAL IMPACT
Sufficient funds exist in the FY14 Electric Department Capital Reserve Fund for this
activity.
5. RECOMMENDATION
Authorize the General Manager to pay the Town of Truckee invoice for the installation
of electric vaults, conduit, and associated materials, in a base amount of $267,105
plus a 10% change order contingency for an amount not to exceed $293,816.
Stephen Hollabaugh Michael D. Holley
Assistant General Manager General Manager