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Home My WebLink About7 Compensation Benifits Survey Agenda Item # 7 , . W. Ptiblic _y District Staff Report To: Board of Directors From: Nancy Waters, Human Resources Administrator Date: March 1, 2006 Subject: Compensation and Benefits Survey WHY THIS MATTER IF BEFORE THE BOARD: This matter involves retaining the services of a consultant to perform an employee compensation study to compare wages and benefits to similar agencies. HISTORY: This matter has been discussed in workshop format at the last two Board meetings. Staff was asked by the Board to prepare a draft Request for Proposal to send out to consultants that may be interested in conducting this survey. At the last meeting, suggestions were made by the Board on what should be included in the proposal and the minimum scope of service, as well as describing the consultant's approach to the survey. NEW INFORMATION: Peter and I worked on revising the request for proposal to meet the requests outlined above. A copy of the revised draft is attached along with Attachments A and B, the positions and the benefits issues to include in the study. RECOMMENDATION: I recommend that the Board approve the Request for Proposal and authorize the proposals be sent to consultants with the return date of March 31, 2006. z DRAFT TRUCKEE DONNER PUBLIC UTILITY DISTRICT REQUEST FOR PROPOSAL COMPENSATION AND BENEFITS SURVEY INTRODUCTION The Truckee Donner Public Utility District is requesting proposals from qualified consulting firms experienced in the development of a Compensation and Benefits Study. The Truckee Donner PUD is a Special District of the State of California, providing electric service and water service to the Truckee area. The District employs approximately 67 persons including managerial, accounting, administrative, engineering, electric line trade, water service trade, warehouse, building and grounds maintenance, and vehicle mechanic positions. The hourly wage employees are represented by Local 1245 of the International Brotherhood of Electrical Workers and salaried employees are exempt from representation. The District is governed by an elected five person Board of Directors. SCOPE OF SERVICE REQUIRED The District's Board of Directors would like a study conducted to compare wages and benefits of the District's employees, both Union represented and exempt, to similar electric and water agencies within our labor market area. Attachment A is a listing of the union and non-union positions to be included in the study. Attachment B is a listing of the benefit issues to include in the survey. It is estimated that approximately twelve comparable agencies will be included in the study, the comparables to be determined in consultation with the successful vendor after a contract is awarded, t s The District desires to conduct a survey of employee compensation in a manner that insures complete independence and objectivity, using the best practices customarily employed in such work. As such, the consultant selected will report directly to the District Board of Directors, but will need to work with District staff to obtain necessary information. TIMETABLE FOR THE STUDY • March 31, 2006..... Proposals due • April 19, 2006..... Presentation and interviews with Board of Directors; contract awarded. • Project begins.....April 20, 2006 • September 1, 2006..... Final report due PROPOSAL REQUIREMENTS The Board of Directors will evaluate each submitted proposal to select which firms will be invited for an on-site presentation of their proposal. Such a presentation will be at the vendors expense and will provide an opportunity for the firm to clarify its proposal to ensure a thorough mutual understanding. All proposals should include and will be evaluated on the following criteria: • Scope of services to be provided and description of the report to be delivered upon completion. • Ability to complete the work within the timeline specified. • Description of the approach the consulting firm will take to obtain results and maintain independence. • How the consultant will determine the comparability of jobs in different agencies that probably use different job titles and have somewhat different job tasks. • Qualifications of the firm, including but not limited to its experience and personnel assigned to this project. • Cost. (to be provided in a separate sealed envelope labeled fee proposal) j ALTERNATE PROPOSAL In addition to the Scope of Services described above, consultant may provide an alternate scope of services if vendor believes the District should consider a different method. Proposing this alternate Scope of Services does not relieve vendor of the requirement that it submit a proposal consistent with the above described Scope. COST PROPOSAL The consultant must provide a proposal with maximum cost for the project based on the project as described herein. Costs associated with an Alternate Scope of Services, if provided, must be submitted as a separate cost proposal clearly identified with the Alternate Scope. Additional recommendations and services or options may be included as additions to the project on an optional basis. These optional items shall be priced separately from this Request for Proposal. Cost proposals must be submitted in a separate sealed envelope clearly labeled as "Fee Proposal'. ASSISTANCE TO BE PROVIDED The Truckee Donner PUD will provide all information available, such as job descriptions, union contract, and wage and salary schedules necessary to support the consultant in this survey. OTHER INFORMATION The District declares that it will incur no financial obligation for any costs by any company in preparation of this proposal. Inquiries regarding this request may be addressed to: Nancy Waters, Human Resources Administrator Phone: 530.582.3903 Fax: 530.587.5056 Email: Nancywaters(a�tdpud org Interested firms should submit their proposals by March 31, 2006. r ATTACHMENT A Positions to be included in study Management Positions General Manager Power Supply Manager/Assistant General Manager Executive Secretary Administrative Services Manager/Treasurer Human Resources Administrator Accounting and Finance Manager Planning Services Manager Electric Superintendent Electric Engineer Associate Electric Engineer GIS Specialist Water Utility Manager Water Engineer Associate Water Engineer Water Superintendent Union Positions Accounting/Computer Operations Supervisor Senior Clerk Meter Reader Warehouse/Relief Utility Worker Automotive Mechanic Buyer/Clerk Electric Services Planner Electrician/Meter Technician Electric Foreman Journeyman Lineman Contracts Administration Clerk Water Services Planner Water Service Technician Water Foreman Mapping Technician Customer Billing Supervisor ATTACHMENT B Compensation Issues to Include in Study Salary/wages Retirement: CalPERS? Benefit formula Employee contribution rate Other retirement benefit such as 401(a) or 457 (portion funded by employer) Participation in Social Security (funded by employee?) Medical insurance: Benefit description Cost Portion funded by employee Vacation schedule Holiday schedule Sick leave benefit Life insurance benefit Overtime premium pay practice Longevity pay schedule Tool/clothing allowance Professional training incentive Educational reimbursement plan Transportation allowance Long term disability plan —who pays Bereavement leave