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Home My WebLink About13 Transfer general funds Agenda Item # ` 13 ro . Memorandum To: Board of Directors From: Mary Chapman, Administrative Services ManagerF Date: March 31, 2006 SUBJECT: Consideration of transfer from facilities fees funds to reimburse the electric and water department general funds 1. WHY THIS ITEM IS BEFORE THE BOARD The District has spent general funds to finance the construction of projects that qualify for facilities fees reimbursement. Only the Board can authorize expenditures from the facilities fees restricted funds. 2. HISTORY During the budget process, staff lists out the planned capital projects for the year and declares their funding source. Additionally, during the year the District sometimes has to build projects that are true upgrades to our system and are eligible for refund from facilities fees. Steve, Ed or I bring these transfer requests to the Board so that the funds can be transferred from the facilities fees restricted funds to reimburse the electric and water general funds. 3. NEW INFORMATION Attached are two reports. The first report shows a request for facilities fees transfers listing a description of the projects that were constructed with general fund money and why they qualify for facilities fees reimbursement. The second report is a recap of the facilities fees activity for the last five years showing how much was j on deposit five years ago, how much was received each year in payments from developers and s customers, how much has been spent on projects and the current balance after the Board's approval of the items listed in the first report. There is also a listing of the projects that have been paid for by facilities fees during the last five years. k j 1 L RECOMMENDATION: That the Board take the following action: 1. Reimburse the District's electric general fund from the electric facilities fees restricted fund for monies spent on capital projects in the amount of $661 ,397.87 per the attached listing. 2 Reimburse the District's water general fund from the water facilities fees restricted fund for monies spent on capital projects in the amount of $74,190.72 per the attached listing. 3. Accept the 5 year facilities fees report showing that there are no electric or water facilities fees funds on deposit that are greater than 5 years old. r Y z { S s s ELECTRIC FACILITIES FEES PROJECTS: Details provided by Jim Wilson and Steve Hollabaugh WO #03-64133 Donner State Park - underground conduit installation $ 532,079.00 This project provides additional capacity and loops the Donner Lake feeders and will augment electric system reliability for those customers. (Previously transferred$246,260.71) WO #04-64135 Cedar Point — install conduit and vaults $ 7,552.00 This project will provide additional capacity because of increased load by existing customers. As well, this project will augment electric system reliability for those customers. WO #04-64526 Coachland - replacement of underground electrical facilities $103,216.87 This project provides additional capacity and augments electric system reliability by installing larger conductors in conduit and looping the underground. The looping of the system and replacing a radial system increases the reliability of the system. (Previously transferred$43,806. 13) WO #04-64530 Donner Lake 2 — reconductor $ 18,550.00 This project provides additional capacity by reconductoring a portion of Donner Lake feeder#2 with larger conductor. This upgrade will provide additional capacity because of increased load by existing customers. Total 2006 project cost for electric facility fees transfer $01 397 87 F t s s X, 1. l; f WATER FACILITIES FEES PROJECTS: Details provided by Ed Taylor WO# 02-74583 Northside pipeline project (As-Built Cost) $ 8,821.72 This project was for the construction of a 24"transmission pipeline from the Quarry Tank to the Northside Tank. This project is identified in the Water System Master Plan for construction by facilities fees. This project is complete. This project is necessary to meet increased demand caused by growth. $661,201.28 was previously transferred for a total of$670,023. WO# 02-74589 Water System Master Plan $65,369.00 This is the project cost for the development, preparation and publication of the Water System Master Plan. The Water System Master Plan is prepared to determine the impacts of development on the water system. Total 2005 project cost for water facility fees transfer $ 7-4,190.72 f 3 4 f; FACILITIES FEES ANNUAL STATUS REPORT 12/31/06 Prepared 3/31106 ELECTRIC FACILITIES FEES: 1.0.136.90 Summary 5 Years 2001 2002 2003 2004 2005 Ended 12/31/2005 Beginning Balance $168,060.58 $255,733.39 $392,708.60 $867,641.06 $778,448.52 $168,060.58 Facilities fees collected during year 77,694.00 128,329.00 509,347,00.. 685,517,50 616,905.82 2,017,793.32 Interest earnings during period 9,978.81 8,646.21 10,068,05 15,104.43 29,378.94 73,176.44 Project expenditures during period 0.00 OM {373,623.09) (789,814A7) {66'1.397.87) (1,824,83F.43) (See Attached List of Projects) Temporary loan-subsequent repayment 0.00 0.00 329,140.50 0,00 0.00 329,140.50 Repaid to Facilities Fees in 2003 Ending Balance $255,733.39 $392,708.60 $867,641.06 $778,448,52 $763,335.41 $763,335.41 Total amount.available-See NOTE 2,017,793.32 Less:Amount collected over last 5 years ($1,254,457.91)Amount greater than 5 years old-NONE WATER FACILITIES FEES: 2.0.136.25 Summary 5 Years 2001 2002 2003 2004 2005 Ended 12/31/2005 Beginning Balance $1,411,69020 ($707,00) $67,738.24 $1,025,023.94 $1,668,655A6 $1,411,690,20 Facilities fees collected during period 405,003.08 899,607.45 723,805.76-... 1,562,272.26 1,582,987.34 5,173,675.89 Interest earnings during period 50,799.29 4,849.02 7,156.07 23,287.94 58,534.39 144,626.71 Project expenditures during period {'1868,199,57) (141,692,44) (797,135.42? (941,925.98) (663,125,72) (4,412,082.18) (see Attached List of Projects) Temporary loans-subsequently repaid 0.00 (694,31fi.793 1,023,459.29 0.00 0.00 329,140.50 Repaid to Facilities Fees in 2003 Ending Balance (R9 7®r0) $67,738.24 $1,025,023.94 $1,668,655.16 $2,647,051.17 $2,647,051.17 Total amount available-See NOTE 5,173,675.89 Less:Amount collected over last 5 years ($2,526,624.72) Amount greater than 5 years old-NONE NOTE: If'Total amount available"is greater than"Amount collected over the last 5 years",then the District has facilities fees on hand that are greater than 5 years old. If the amount of facilities fees on hand is greater than 5 years old,the District would have to either refund the money to customers or the Board would have to issue a finding that the money greater than 5 years old was being held to pay for a specific project. The spreadsheet shows that the District does not have any electric or water facilities fees on hand that are greater than 5 years old. FACILITIES FEES PROJECTS: ELECTRIC FACILITIES FEES PROJECTS: Year WO# Project: Project Costs: 2001 No transfers made $0.00 2002 No transfers made $0.00 2003 98-64107 Donner Pass Road @ Roundabout $95,219.75 98-64117 Install primary&secondary-Jibboom Street 104,945.48 99-64105 Install primary&secondary-Downtown Alley 94,270.31 02-65020&03-64515 Purchase and replace substation regulators-DL Substation 79,187.55 $373,623.09 2004 02-74578 Donner Lake-electrical cost reimbursement(elec conduit) $284,563.11 03-64133 Donner State Park underground conduit installation 246,260.71 04-64135 Cedar Point-install conduit and vaults 17,853.43 04-64522 Purchase property for Donner Lake Substation expansion 191,706,09 04-64525 Northside transmission project joint trench 5,625.00 04-64526 Coachland-replacement of underground electrical facilities 43,806.13 $789,814.47 2005 03-64133 Donner State Park underground conduit installation $532,079,00 04-64135 Cedar Point-install conduit and vaults 7,552.00 04-64526 Coachland-replacement of underground electrical facilities 103,216.87 05-64530 Donner Lake 2 reconductor 18,550.00 $661,397.87 Total Electric Projects 2001 -2005 $1,824,835.43 WATER FACILITIES FEES PROJECTS: Year WO# Project: Project Costs: 2001 Various Mantis Valley Well $1,868,199.57 02-74553,02-74554,02-74555 Falcon Point Project 141,692.44 $2,009,892.01 2002 No transfers made $0.00 2003 01-74534 Bridge Street Tank Project $137,358.00 02-74553,02-74554,02-74555 Falcon Point Project 228,517.47 01-74551 Well Site Study for Water Source 111,451 A3 02-74557 Upgrade Ski Lodge Pump Station 48,450.70 02-74558 Upgrade Ski Run Pump Station 45,847.29 03-74600 Drilling of Test Holes for Water Source 225,510.53 $797,135.42 2004 02-74583 Northside pipeline project $218,926.79 02-74583 Northside pipeline project 394,096.70 02-74583 High Street pipeline extension 48,177.79 02-74582 Righards Drive pump station 100,000.00 03-74602 Richards pump station pipeline 55,260.51 03-74602 State Route 89-Gateway pipeline 96,185.05 '.. 04-74613 Coldstream PRV station 29,282.14 $941,928.98 '.. 02-74583 Northside Transmission Pipeline $8,821,72 '.. 2005 02-74589 Water System Master Plan 65,369.00 04-74615 Old Greenwood Well-previously authorized and transferred 588,935.00 $663,125.72 Total Water Projects 2001 -2006 $4,412,082.13