HomeMy WebLinkAbout11 2008 Organizational Changes Agenda Item # 11
TRUCKEE DONNER
Public litility District
Memorandum
To: Board of Directors
From: John Ulrich
Date: November 30, 2007
Subject: The organizational changes based on the 2008 budget.
1. WHY THIS MATTER IS BEFORE THE BOARD
During the Budget process, the Board approved staff budget with changes in the organization.
This report provides a summary of the new organization chart.
Objective
6. Manage the District in an effective, efficient and fiscally responsible manner.
Goals
6. Manage the District in an effective, efficient and fiscally responsible manner.
6.1 District will utilize modern, cost effective work methods and equipment.
6.2 District will employ a qualified and productive workforce.
6.3 District will provide work conditions and procedures that encourage employee growth,
productivity and retention.
2. HISTORY
Over the past five years, various departmental staff changes have taken place as noted in the
Budgets. Organization needs and structure have also been covered in planning and strategic
workshops.
3. NEW INFORMATION
A. Changes in Electric Department Staffing since 2002.
• The Electric Department over the last five years has added an Electric Engineer, an Electric
Construction and Maintenance Inspector.
• The Department has also added Electric Apprentices and Groundman when Journeyman
Lineman could not be found to fill vacancies.
B. Changes in Water Department Staffing since 2002.
• The Water Department has made two changes in the staffing since 2002.
• One Service Tech position was changed two Water Quality/Inspector position. This position
focuses on the ever-increasing regulations and testing demands of water quality and
backflow prevention.
• The other change was the addition of a Water Engineer position to meet the demands of
development and water system rehabilitation projects.
C. Changes in Administrative Department Staffing since 2002.
• In 2004, Work order accounting supervisor was added
1 Organization
• In 2005, Finance and Accounting Manger and Human Resources Administrator positions
were added
• In 2008, Customer Service Manager is being added to consolidate the management of the
customer services staff and succession planning. Among other duties, this position will
coordinate daily activities, prepare improved reporting, provide additional management
support during outages, oversee various projects and update policies and fee schedules.
• In 2008, the CIS department will have the same employees. The Utility Clerk reclassified to a
Customer Service Clerk. A Customer Service Clerk will become a Billing Clerk. There will be
no net change in the number of employees.
D. Changes in General Services Department Staff ina since 2002.
During the 2008 Budget discussions staff reported recommended changes to the Support
Services and Planning departments. These areas include legislation and regulatory affairs,
public benefits, energy efficiency, the California solar initiative and customer education and
outreach.
As recommended and budgeted, the General Services Department, under the direction of the
General Services Manager, includes the following work activity and personnel:
➢ Conservation
o Conservation Program Administrator
o Technical Program Administrator
➢ Legislation and Regulatory Affairs
➢ Safety and Wellness
o Technical Program Administrator
➢ Fleet Services
o Automotive Mechanic
o Assistant Automotive Mechanic
➢ Purchasing
o Buyer
➢ Warehousing
o Warehouseman
➢ Buildings and Grounds
o Buildings and Grounds Maintenance Technician
These departmental changes have no affect on the overall District budget in that no additional
staff is required. Labor and associated activity previously accounted for in Department 2,
General Manager, has been reallocated to Department 4, Conservation, and Department 5,
General Services budgets.
4. RECOMMENDATION
I recommend that the Board approve the organization chart revisions based on the 2008 Approved
Budget.
7 Ulrich, llnlrerimbM
2 Organization
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
ORGANIZATION CHART- 2003
Board of Directors
F- General Manager
Executive Secretary Planning Director
Assistant GM
Support Services Water Utility Electric Utility Admin Services Telecom
Manager Manager Manager Manager Manager
Superintendent Engineer Superintendent Engineer
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