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Home My WebLink About8 2007 Conduit Installation project Agenda Item # TRUCKEE DONNER Public Utility District Memorandum To: Board of Directors From: Neil Kaufman Date: October 1, 2007 Subject: Final Completion and a Closeout Change Order for the Conduit Installation — 2007 Project 1. WHY THIS MATTER IS BEFORE THE BOARD The Conduit Installation— 2007 project is complete. A closeout change order and a resolution accepting the project require Board approval. 2. HISTORY The Board previously awarded the Conduit Installation — 2007 project to A&K Earthmovers. This project was conducted under the District's Objective No. 1 — Provide an adequate, reliable, and high quality water supply and distribution system to meet current and future needs and Objective No. 2—Provide an adequate, reliable, and high quality electric supply and distribution system to meet current and future needs. The project consists of two components: 1) Installation of electric conduit & vaults along Pioneer Drive at Donner Lake. This work is paid for from Electric Department Facility Fees. The A&K bid price for this portion of the project was $88,818.00. 2) Installation of off-site electric conduit & water pipe to serve the Alder Drive Pump Station. This work is paid for from Water Department Facility Fees. The A&K bid price for this portion of the project was $36,805.00. 3. NEW INFORMATION On September 27, District staff performed a final walkthrough on the project. All portions of the project have been completed. The contract is based on a unit price bid. I am requesting a Closeout Change Order to the Contract in order to reconcile the estimated quantities given on the bid schedule with the Actual quantities constructed in the field. The attached table shows the differences between bid totals and the amounts actually constructed. For the electric conduit & vaults along Pioneer Drive, The District owes A&K an additional $1,657.00. For the off-site electric conduit & water pipe to serve the Alder Drive Pump Station, the District is owed a credit of$3,350.00. The total is a $1,693.00 credit to the District. Page 1 4. SOURCE OF FUNDING The Board previously approved the expenditures noted in above in the "History" discussion. Approval of this Change Order would result in the payment of an additional $1,657.00 to A&K from Electric Department Facility Fees. 5. RECOMMENDATION a) That the Board authorize Contract Change Order No. 1, in the amount of a $1,693.00 credit to the District from A & K Earthmovers b) That the Board pass a Resolution accepting the Conduit Installation— 2007 project as complete and authorizing the filing of the Notice of Completion. 01 4", - " T ylor, Water tility Manager 4ohn Ulrich, Interim GM St a Hollabaugh, Elec is Utility Manager Attachments: Change Order Form Page 2 Analysis of Bid Quantities vs.Actual Quantities Constructed Conduit Installation-2007 Contractor: A&K Earthmovers Bid Amounts Actual Amounts Bid Item Description Quantitv I Units Unit Price Subtotal Quantity Units Unit Price Subtotal 1A Mobilization 1 LS $ 4,229.00 $4,229.00 1 LS $4,229.00 $ 4,229.00 1B 6"PVC Electric and 2"PVC Comm Conduit,Station 0+00 to Station 0+31 31 FT $ 71.00 $2,201.00 31 FT $71.00 $ 2,201.00 1C 6"PVC Electric and 2"PVC Comm Conduit,Station 0+31 to Station 6+45 614 FT $ 72.00 $44,208.00 520 FT $72.00 $ 37,440.00 1 D 6"PVC Electric and 2"PVC Comm Conduit,Station 6+45 to Station 6+80.28 35 FT $ 72.00 $2,520.00 75 FT $72.00 $ 5,400.00 1 E 577 TD Electric Vaults with Full Traffic Covers 2 EA $ 6,400.00 $12,800.00 2 FT $6,400.00 $ 12,800.00 1 F B3048 Communication Pullboxes with Full Traffic Covers 2 FA $ 2,600.00 $5,200.00 2 EA $2,600.00 $ 5,200,00 1G 6",3",and 2"Steel Conduit Pole Riser 1 EA $ 3,800.00 $3,800.00 1 EA $3,800.00 $ 3,800.00 1H Pavement Restoration 700 SQ FT $ 9.25 $6,475.00 1,140 EA $9.25 $ 10,545.00 11 Rock Excavation 3 HRS $ 295.00 $885.00 8 EA $295.00 $ 2,360.00 1J All Other Work Required by the Contract Documents 1 LS $ 6,500.00 $6,500.00 1 EA $6,500.00 $ 6,500.00 2A Mobilization 1 LS $ 1,750.00 $1,750.00 1 FT $1,750.00 $ 1,750.00 2B Joint Trench with Two 8"Water Pipes,One 4"Conduit&One 2"Conduit 90 FT $ 210.00 $18,900.00 76 FT $210.00 $ 15,960.00 2C Connect to Existing Gate Valves&Conduit Stubs on North Side of Alder Drive 1 LS $ 3,000.00 $3,000,00 1 FT $3,000.00 $ 3,000.00 2D Install Tee/Valve Assembly on South Side of Alder Drive 1 LS $ 6,000.00 $6,000.00 1 FT $6,000.00 $ 6,000.00 2E Install Junction Enclosure Mounting Pad on South Side of Alder Drive 1 LS $ 1,350.00 $1,350.00 1 EA $1,350.00 $ 1,350,00 2F Stub 2"Conduit into Existing PRV Vault 15 FT $ 25.00 $375.00 19 EA $25.00 $ 475.00 2G Pavement Restoration 200 SQ FT $ 10.00 $2,000.00 208 EA $10.00 $ 2,080.00 2H Rock Excavation 2 HRS $ 295.00 $590.00 0 EA $295.00 $ - 21 1AII Other Work Required by the Contract Documents 1 LS 1$ 2,840.00 $2,840.00 1 LS $2,840.00 $ 2,840.00 $ 125,623.00 $ 123,930.00 Bid Schedule 1 -Payment to A&K $1,657.00 Bid Schedule 2-Credit to the District $3,350.00 Total-Credit to District for Bid Items $ 1,693.00 •� Change Order • . . Public Contract Name: CONDUIT INSTALLATION-2007 Contract Change Order No: 1 Orig.Contract Amt.$ 125,623.00 Days NA Date: October 1,2007 Prev,Apprd Changes$ 0.00 Days NA Contractor: A&K Earthmovers This Change$ - 1,693.00 Days NA Revised Contract Amt.$ 123,930.00 Days NA This Change Order covers changes to the subject Contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order Items for a lump sum price agreed upon between the Contractor and District. Increase in (Decrease) Contract Time Contract in Contract Extension Description of Changes Amount $ Amount $ (days) 1) Bid vs.Actual Quantities $1,693.00 NA Totals $1,693.00 Net change in contract amount(increase or decrease) $1,693.00 The amount of the Contract will be decreased by the sum of $1,693.00 and the Contract Time shall not be extended. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any,for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of the directly or indirectly related to the approved time extension, required to complete the Change order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the District. Accepted: /Contractor Date: 1 I U7 (Signature) Approved: /District Date: (Signature) °= IIIIII II U C I� ,III IIIDN�O I�IN MI, Public till I Ict Resolution No. 2007 - XX AUTHORIZING THE ACCEPTANCE OF THE CONDUIT INSTALLATION — 2007 PROJECT AND DIRECTING FILING OF THE NOTICE OF COMPLETION WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to undertake the Conduit Installation—2007 project; and WHEREAS, A& K Earthmovers was selected by the District to perform the work; and WHEREAS, A& K Earthmovers has completed all of the work included in the Project; and WHEREAS, the District's Electric System Engineer, Joe Horvath, now certifies the completion of the electric system component of the project; and WHEREAS, the District's Water System Engineer, Neil Kaufman, now certifies the completion of the water system component of the project; and WHEREAS,the District's Electric Utility Manager,Steve Hollabaugh,and the District's Water Utility Manager,Ed Taylor, have recommended that the work be accepted by the District; NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows: 1. That the District hereby accepts the Conduit Installation—2007 Project as complete. 2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy of which is attached hereto. 3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor payments be released to the contractor if no claims have been made to the District by material suppliers or laborers. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 17th day of October 2007 by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Tim F.Taylor, President of the Board ATTEST: John Ulrich, Clerk of the Board RECORDING REQUESTED BY: Truckee Donner Public Utility District WHEN RECORDED, RETURN TO: TRUCKEE DONNER PUBLIC UTILITY DISTRICT Post Office Box 309 Truckee, CA 96160 THE UNDERSIGNED DECLARES DOCUMENTARY TRANSFER TAX- NONE NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the name and address of the public entity for whom the improvement project was done, as owner thereof, is the Truckee Donner Public Utility District, Post Office Box 309,Truckee, CA 96160. 2. Nature of interest or estate of owner:beneficial interest of a public utility easement for installation of water facilities. 3. That on October 17,2007 the hereinafter described improvements were accepted as complete pursuant to Resolution 2W7-XXX of the Truckee Donner Public Utility District, the awarding authority. 4. That the subject improvements of the Notice are generally described and identified as follows: Conduit Installation—2007 project. a) Installation of conduit, vaults and pull boxes on Pioneer Drive, Truckee, CA. b) Installation of water pipe, valves, fittings and conduit on Alder Drive, Truckee, CA. 5. That the name and address of the contractor for such project was: A & K Earth Movers Inc., 12551 Truckee Canyon Court, Sparks, NV 89434. 1 certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By John Ulrich, Interim General Manager MAIL TAX STATEMENTS TO: SAME AS ABOVE Legal References: CC-3093,CCP-2003(oath), 2015.5 (unsworn statement)