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Home My WebLink About2007-10-03 Agenda Packet - Board (24) Agenda Item # TRUCKEE DONNER Public Utility District Memorandum To: Board of Directors From: Neil Kaufman Date: September 25, 2007 Subject: CEQA Review and SWPPP Preparation associated with 2008 Pipeline Construction 1. WHY THIS MATTER IS BEFORE THE BOARD Board Authorization is required for expenditures in excess of$15,000. 2. HISTORY In 2005 and 2006, the Water Department made some presentations regarding the condition of existing water pipelines and the need to pursue a pipeline replacement program. This pipeline replacement program is part of the District's Objective No. 1 — Provide an adequate, reliable, and high quality water supply and distribution system to meet current and future needs and Objective No. 5 — Manage the District in an environmentally sound manner. Specific goals under these objectives are Goal No. 1.4 — Provide effective and efficient maintenance and replacement programs; Goal No. 5.4 — The District will conduct its business in an environmentally lawful manner and Goal No. 5.6 — The District will seek to minimize any negative impact of its operations on the environment. The District subsequently issued a COP in 2006 and dedicated a portion of those funds for the pipeline replacement program. Pipeline construction projects have been undertaken during 2006 and 2007 as part of this program. At the September 19, 2007 Board Meeting, Ed Taylor made a presentation regarding planned Water Department Capital Expenditures for 2008. This presentation included a discussion of the planned pipeline replacement projects. In addition, Glenn Merron and I made a presentation to the Board in June 2007, regarding new stormwater permitting requirements that will become effective on January 1, 2008 and how they will impact the District. 3. NEW INFORMATION The planned 2008 pipeline construction covers about 16,500 feet of pipeline. These pipeline alignments are shown on Figure 1. A number of these pipeline alignments involve replacement of the existing pipe with a new pipe of the same size. These pipelines are Categorically Exempt from review under CEQA. However, some the existing pipelines are too small and need to be upsized. These pipelines require a CEQA review. In addition, there is one pipeline alignment (from Donner Crest to Northwoods Blvd.) that is new construction and also requires a CEQA review. At my request, Inland Ecosystems prepared the attached proposal to perform this CEQA work. Also included in the proposal is a second task entitled "Storm Water Pollution Prevention Plan Compliance." Each Spring, it is necessary for the District to update its Storm Water Pollution Prevention Plan (SWPPP) in order to include the new projects that will be constructed that Summer. However, given the changes that become effective in 2008, it is now necessary to incorporate some of the SWPPP information into the Bidding Documents. Therefore, the SWPPP update must be conducted at the same time that the Bidding Documents prepared, which is this Fall. The current project schedule is given below: October 3, 2007—Board Approval of Inland Ecosystems Contract November 7, 2007—Board Approval of CEQA Initial Study December 5, 2007—Public Hearing on CEQA Initial Study December 19, 2007—Adoption of Final CEQA Document December 19, 2007—Board Authorization to Begin Advertising for Bids January 30, 2008—Bid Opening February 6, 2008—Award of Contract May 1, 2008—Begin Construction I currently anticipate two or possibly three separate construction contracts to cover this work. The bid openings and bid awards may be staggered to accommodate this packaging. 4. SOURCE OF FUNDING The planned source of funding for this work is the funds generated by issuance of the 2006 COP. 5. RECOMMENDATION 1) The Board approve the proposal from Inland Ecosystems for CEQA Review and SWPPP Preparation associated with 2008 Pipeline Construction in an amount not to exceed $19,525.00. 2) The Board authorize the transfer of funds from the 2006 COP monies to the Water General Fund to pay for the costs of the contract. i i �RI Ed Taylor, Water Utility Manager o n Ulrich, Interim GM Attachments: Figure 1 Inland Ecosystems Proposal INLAND ECOSYSTEMS 1000 Bible Way, Suite 16 INLDAN Reno,NV. 89502 Phone: (775) 786-3223 Fax: (775) 786-3229 ECOSYSTEMSEmail: mnerronCs!inlandecosystems.com September 14, 2007 Mr. Neil Kaufinan, P.E. Water System Engineer Truckee Donner Public Utility District 11570 Donner Pass Road Truckee, CA 96160 Subject: Proposal to (1) Prepare a California Environmental Quality Act Initial Study/Proposed Mitigated Negative Declaration for the District's 2008 Pipeline Replacement Projects in the Tahoe Donner subdivision and (2) Assist the District with updating its Storm Water Pollution Prevention Plans (SWPPPs) according to the new Changes to the State Water Resources Control Board, General Permit for Construction Activities Dear Mr. Kaufman: Inland Ecosystems is pleased to submit this scope of work and cost estimate to assist the Truckee Donner Public Utility District(District) with preparation and circulation of a California Environmental Quality Act (CEQA) Initial Study and Proposed Mitigated Negative Declaration for the District's 2008 Pipeline Replacement Projects. In addition, Inland Ecosystems will revise the two (2) District Storm Water Pollution Prevention Plans (SWPPPs) according to the new requirements and regulatory language contained in the proposed revisions to the General Permit for Construction to be adopted by the State of California Water Resources Control Board in 2008. The following pipeline replacement sections will be assessed under CEQA: Copenhagen Drive—6,300 lineal feet of pipeline replacement from 8 to 12-inch diameter Ponderosa Drive—950 lineal feet of pipeline replacement from 8 to 12-inch diameter Regency Circle— 1,600 lineal feet of pipeline replacement from 8 to 12-inch diameter Somerset Drive— 1,550 lineal feet of pipeline replacement from 10 to 12-inch diameter Tamarack Way—375 lineal feet of pipeline replacement from 8 to 12-inch diameter 1 Skislope Way—2,100 lineal feet of 16-inch diameter pipeline Pine Cone Road— 150 lineal feet of 12-inch diameter pipeline Hansel Way— 1,100 lineal feet of 12-inch diameter pipeline Northwoods Boulevard— 3,000 lineal feet of 8 to 12-inch diameter pipeline ------------------------------------------------------------------------------------------------------------ Inland Ecosystems has assembled a highly qualified team to assist the District with CEQA compliance including the required biological and cultural resource assessments. Mark Chainey and/or Brian Williams will conduct the Biological Resources surveys. Dr. Susan Lindstrom and/or Dan Hart will carry out the Cultural Resources surveys. Dr. Glenn Merron will supervise all aspects of the proposed scope of work. Dr. Merron has over 25 years of experience and has authored over 100 environmental documents. He has previously served as Project Manager for several of the District's CEQA projects. Inland Ecosystems has an established working relationship with several clients and a proven track record of integrity and quality environmental deliverables. Our cost estimate for the survey work and preparation of the environmental document is a"Not To Exceed" contract amount of$19,525. Table 2 provides a breakdown of all costs. With only one unexpected exception since 2001, Inland Ecosystems has not exceeded original budget amounts, and on several occasions have completed the tasks requested under budget(e.g., savings of$4,200 on the 2006 Brockway Pipeline monitoring). I realize that the District has a range of environmental consultants that are available to carry out this important work. I believe that Inland Ecosystems offers services to the District in a cost effective and efficient manner. Our team is committed to providing a high quality of excellence and responsiveness in our work efforts to ensure that the project is carried out with the least amount of environmental disturbance. Should you have any questions please contact me at (775) 786-3223. We look forward to assisting the District with this important project. Sincerely, Glenn S. Merron, Ph.D. 2 WORK AUTHORIZATION ORDER September 14, 2007 This Work Authorization Order confirms the agreement between the Truckee Donner Public Utility District ("District") and Inland Ecosystems ("Contractor"), that Company is engaging Contractor to provide certain services (the "Work," as further defined below). This Work Authorization Order is being provided pursuant to and in accordance with the Scope of Services. (i) Description of the Work, including Location TASK 1 - California Environmental Quality Act (CEQA) Compliance: • Inland Ecosystems will conduct special-status bird, mammal, and plant surveys in the areas potentially affected by the proposed construction projects. A target list of potential sensitive special-status species will be identified using data collected from the California Natural Diversity Database and U.S. Fish and Wildlife Service Database. A habitat characterization of the project sites and adjacent areas will be prepared including pre-construction photographs. • Inland Ecosystems will conduct cultural resources Record Searches through the North Central Information Center of the California Historical Resources Information System including an archaeological assessment by a registered professional archeologist. The California Native American Heritage Commission will be contacted for the presence of any Sacred Lands. Consultation with other Native American groups will be completed. • Inland Ecosystems will prepare a (CEQA) Initial Study/Proposed Mitigated Negative Declaration for the District's 2008 Pipeline Projects. TASK 2—Storm Water Pollution Prevention Plan Compliance: • Inland Ecosystems will revise the two (2) District Storm Water Pollution Prevention Plans (SWPPPs) according to new requirements and regulatory language contained in the proposed General Permit to be adopted by the State of California Water Resources Control Board in 2008. Inland Ecosystems will prepare new Notices of Intent to comply with the new SWPPP requirements. This Task includes surveying all District 2008 pipeline alignments including those covered under the proposed CEQA document and those which are classified as Categorically Exempt. Dr. Merron will survey all the alignments with Mr. Kaufman and identify all staging areas and culverts crossing as part of the project mapping required for SWPPP preparation. Table 1 provides the proposed 2008 pipeline alignments. 3 (ii) Schedule, Completion Date TASK 1: Completion date—November 15, 2007 TASK 2: Completion date—November 30, 2007 (iii) Compensation, Invoicing and Payment: a. Fee. The fee for Work performed by Contractor pursuant to this Work Authorization Order shall be on a "Time and Materials" basis, Not-To-Exceed $19,525. b. Invoicing and Payment. Consultant shall submit to Company an invoice within seven (7) days after the end of each month on which Work is performed by Contractor hereunder. Payment is due within thirty (30) days of receipt of each invoice. (iv) Other: Tasks, costs and schedules described herein are subject to unforeseen changes in scope and schedule. ACCEPTED: Truckee Donner Public Utility District Inland Ecosystems, Inc. By: By: Title: Title: Date: Date: 4 Table 1.TDPUD 2008 Construction Sites Subdivision Street From To CEQA Status Length,ft Size Notes Glenshire Regency Circle Courtenay Lane 10644 Regency Circle Analyze 1,550 12" Glenshire Lancaster Place Regency Circle End Cat.Exempt 500 8" Glenshire Somerset Drive 10448 Somerset Drive 10715 Somerset Drive Analyze 1,550 12" Glenshire Windsor Way Somerset Drive St.James Place Cat.Exempt 250 8" Glenshire St.James Place Windsor Way End Cat.Exempt 475 8" Glenshire Glenshire Drive Rolands Way Whitehorse Road Cat.Exempt Services Only-AC Main Sierra Meadows Shore Pine Road Columbine Road End Cat.Exempt 1,350 8" Sierra Meadows Frond Road Columbine Road 11886 Frond Road Cat.Exempt 350 8" Sierra Meadows Laurel Court Shore Pine Road End Cat.Exempt 375 8" Sierra Meadows Redbud Court Shore Pine Road End Cat.Exempt 200 8" Sierra Meadows Ponderosa Drive Tamarack Way 10532 Ponderosa Drive Analyze 500 12" Sierra Meadows Tamarack Way Pine Cone Road Ponderosa Drive Analyze 350 12" Sierra Meadows Pine Cone Road Tamarack Way End Analyze 150 12" Tahoe Donner Oslo Drive 12212 Oslo Drive Julian Avenue Cat.Exempt 1,900 8" Tahoe Donner Hansel Way Northwoods Boulevard Lausanne Way Analyze 1,100 12" Tahoe Donner Northwoods Boulevard 11537 Northwoods Boulevard 12241 Northwoods Boulevard Analyze 2400/600 8"/12" About 600'will be upsized,remainder is Cat.Exempt Tahoe Donner Chamonix Road Northwoods Boulevard 11562 Chamonix Road Cat.Exempt 800 8" Tahoe Donner Hillside Drive Northwoods Boulevard Staghom Road Cat.Exempt 4,075 8" Tahoe Donner Copenhagen Drive 14049 Copenhagen Drive Skislope Way Analyze 4,050 12" Tahoe Donner Easement Passage Place Skislope Way&Northwoods Blvd Analyze 2,100 16" TABLE 2. Estimated Costs for completing CEQA and Preparing SWPPPs for the District's 2008 Pipelir Estimate of hours by task TASK I TASK 2 TOTAL Personnel: G.Merron 60 50 110 S.Lindstrom 40 40 M.Chainey 40 40 TOTAL HOURS 140 50 190 190 RATE G.Metron $95 $5,700 $4,750 S.Lindstrom $125 $10 0 $s,000 $5,000 M.Chainey $75 $3,000 $3,000 TOTAL COST $13,700 $4,750 $18,450 OTHER DIRECT COSTS TASK 1 TASK 2 TOTAL Mileage 0.48/mile $75 $75 $150 Copies $0 Phone $10 $15 $25 Cultural Record Search $650 $650 Fish&Game database $250 $250 TOTAL $335 $740 $1,075 TOTAL COSTS $14,035 $5,490 $19 525 TASK I CEQA Preparation TASK 2 SWPPP Prepartion f � 1 r _ GLXNSHIRE DRIVE (StRVICES ONLYy `3 c l F GENCY CIR LE r 1 s f i= { '' r , LANCA$TER PLACE S JANIE$PLACE 'SOK4ER8ET DRIVE WINDSOR WAY - — J LEGEND ! 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