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Home My WebLink About2007-10-03 Agenda Packet - Board (25) Agenda Item # /0TRUCKEE DONNER Memorandum To: Board of Directors From: Neil Kaufman Date: September 25, 2007 Subject: Final Completion and a Closeout Change Order for the District Pipeline Replacement— 2007— Contract A Project 1. WHY THIS MATTER IS BEFORE THE BOARD The District Pipeline Replacement — 2007 — Contract A project is complete. A closeout change order and a resolution accepting the project require Board approval. 2. HISTORY The Board previously awarded the District Pipeline Replacement—2007— Contract A project to Teichert Construction as part of the District's pipeline replacement program. This pipeline replacement program is part of the District's Objective No. 1 — Provide an adequate, reliable, and high quality water supply and distribution system to meet current and future needs and Goal No. 1.4 — Provide effective and efficient maintenance and replacement programs. 3. NEW INFORMATION On September 25, District staff performed a final walkthrough on the project. All portions of the project have been completed. I am requesting a Closeout Change Order to the Contract for issues under three general items that will include all of the change order issues that arose during this project. Item 1: The contract is based on a unit price bid. The attached table shows the differences between bid totals and the amounts actually constructed. This analysis results in a $114,678.00 payment to the Teichert Construction. This amount is mainly due to two issues: 1) The Bid Documents included 23 hours of rock excavation in the Bid Schedules. In reality, 128 hours of rock excavation were necessary to perform the work. These additional 105 hours have a corresponding cost of$31,500. 2) A total of 10,512 square feet of additional paving was performed by the contractor. The old pipelines that were replaced under this project were in poor condition and in need of replacement. During construction, Teichert encountered a number of leaks on the old pipe requiring repair. The labor and backfill Page 1 involved in these repairs is covered under Item 2 below. The paving work for these excavations was included in Bid Item No. 5J. In addition, there were a number of previous pavement patches that were in poor condition, requiring repaving. The total cost of this additional paving work is $52,560. Item 2: As noted above, the old pipelines required repair at a number of locations in order to control water in order that the new pipeline construction could be performed. There were also a couple of mis-marked service laterals that were damaged by the contractor requiring repair. The total value of this repair work is $11,369.83. Item 3: On Chalet Road, there is a 4" lateral that feeds a meter serving the irrigation system on the Tahoe Donner Golf Course. This lateral was not shown on the Contract Drawings. It was necessary for the contractor connect this existing lateral to the new 8" main. The total value of this work is $2,935.22. 4. SOURCE OF FUNDING The source of funding for this work is the funds generated by issuance of the 2006 COP. 5. RECOMMENDATION a) That the Board authorize Contract Change Order No. 1, in the amount of a $128,983.05 payment from the District to Teichert Construction. b) That the Board pass a Resolution accepting the District Pipeline Replacement — 2007 — Contract A project as complete and authorizing the filing of the Notice of Completion. Ed Taylor, Water Utility Manager J n Irich, In rim GM Attachments: Change Order Form Page 2 Sep-26-2007 05:55 From-Teichert Const. Lincoln +916 645 4801 T-460 P.002/002 F-916 Change Order el 4-7� , . District I Contract Name= DISTRICT PIPELINE REPLACEMENT—2007—CONTRACT A Contract Change Order No: 1 Orig. Contract Amt. $ 1,766,154.00 Days NA Date: _ September 25,2007 Prev.Apprd Changes $ 0.00 Days NA Contractor Teichert Construction This Change$ 128,983.05 Days NA Revised Contract Amt. $ 1,895,137.05 Days NA This Change Order covers changes to the subject Contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order Items for a lump sum price agreed upon between the Contractor and District. Increase in (Decrease) Contract Time Contract in Contract Extension Description of Changes Amount $ Amount $ (days) 1) Bid vs.Actual Quantities $114,678.00 NA 2) Leak Repairs $11,369.83 NA 3) 4"Lateral on Chalet Road $2,935.22 Totals $128,983.05 Net change in contract amount(increase or decrease) $128,983.05 The amount of the Contract will be increased by the sum of $128,983.05 and the Contract Time shall not be extended. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work,and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order, The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of the directly or indirectly related to the approved time extension, required to complete the Change order items_ This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Chan a Order shall be effective when approved by the District. Accepted: /Contractor Date: G1 (signature) Approved: /District Date: (Signature) ' IIUI TRUCKEE DONNER Public Utility E)istrict POP Resolution No. 2007 - XX AUTHORIZING THE ACCEPTANCE OF DISTRICT PIPELINE REPLACEMENT—2007 PROJECT— CONTRACT A AND DIRECTING FILING OF THE NOTICE OF COMPLETION WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to undertake the District Pipeline Replacement-2007 Project—Contract A; and WHEREAS,Teichert Construction was selected by the District to perform the work; and WHEREAS,Teichert Construction has completed all of the Work included in the Project; and WHEREAS,The District's Water System Engineer, Neil Kaufman, now certifies the completion of the project; and WHEREAS,the District's Water Utility Manager, Ed Taylor,has recommended that the work be accepted bythe District; NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows: 1. That the District hereby accepts the District Pipeline Replacement-2007 Project—Contract A as complete. 2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy of which is attached hereto. 3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor payments be released to the contractor if no claims have been made to the District by material suppliers or laborers. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 3`d day of October 2007 by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Tim F. Taylor, President of the Board ATTEST: John Ulrich, Clerk of the Board RECORDING REQUESTED BY: Truckee Donner Public Utility District WHEN RECORDED, RETURN TO: TRUCKEE DONNER PUBLIC UTILITY DISTRICT Post Office Box 309 Truckee, CA 96160 THE UNDERSIGNED DECLARES DOCUMENTARY TRANSFER TAX-NONE NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the name and address of the public entity for whom the improvement project was done, as owner thereof, is the Truckee Donner Public Utility District, Post Office Box 309, Truckee, CA 96160. 2. Nature of interest or estate of owner: beneficial interest of a public utility easement for installation of water facilities. 3. That on October 3, 2007 the hereinafter described improvements were accepted as complete pursuant to Resolution 2007-XX of the Truckee Donner Public Utility District, the awarding authority. 4. That the subject improvements of the Notice are generally described and identified as follows: District Pipeline Replacement-2007 Project—Contract A—Swiss Lane, Cristallina Way, Edelweiss Place, Chalet Road, Chateau Way, Truckee, Ca. 5. That the name and address of the contractor for such project was: Teichert Construction, 1145 Tara Court, Rocklin, Ca. 95648-0700. 1 certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By John Ulrich, Interim General Manager MAIL TAX STATEMENTS TO: SAME AS ABOVE Legal References: CC-3093,CCP-2003(oath), 2015.5 (unsworn statement) Analysis of Bid Quantiti District Pipeline R Contractor Bid Item Description Qua 1 Mobilization 1A 12"Water Main Within Pavement 113 12"Water Main Outside Pavement 31 8"Water Main Within Pavement at Sun Valley& Swiss 1C 1.5" PE Water Service Lateral within pavement 4, 1 D 1.5" PE Water Service Lateral outside pavement 5i 1 E Double Water Service for Non-Traffic Areas 2 Swiss 1 F Single Water Service for Non-Traffic Areas 1 G Fire Hydrant Assembly 1 1 H Connection to Existing 8" Piping at Station 0+00 11 Tee/Valve Assembly at Station 6+44 1 J Tee/Valve Assembly at Station 9+26 1 K Tee/Valve Assembly at Station 11+86 1 L Tee/Valve Assembly at Station 15+77 1 M Tee/Valve Assembly at Station 32+51 1 N TeeNalve Assembly at Station 38+32 10 Connection to Existing 6" Piping at Station 39+03 1 P Connection to Existing 8" Piping at Station 44+10 1 Q Connection to Existing 12" Piping at Station 45+98.25 1 1 R Casing and Slurry Backfill at Stations 34+40 to 35+02 1 IS Rock Excavation f IT All Other Work Required by the Contract Documents 2A 8"Water Main Within Pavement 2,3 213 8"Water Main Outside Pavement 3( 2C 1.5" PE Water Service Lateral within pavement 3� 2D 1.5" PE Water Service Lateral outside pavement 5" 2E Double Water Service for Non-Traffic Areas 2 Cristallina 2F Single Water Service for Non-Traffic Areas i 2G Fire Hydrant Assembly 2H Connection to New 8" Piping at Station 0+00 1 21 Connection to New 8" Piping at Station 26+53.53 1 2J Tee/Valve Assembly at Station 10+67 1 2K Tee/Valve Assembly at Station 11+29 1 2L Rock Excavation E 2M All Other Work Required by the Contract Documents 1 3A 8"Water Main Within Pavement 8< 313 8"Water Main Outside Pavement 1( 3C 1.5" PE Service Lateral Within Pavement 1: 3D 1.5" PE Service Lateral Outside Pavement 1 3E Double Water Service for Non-Traffic Areas E Edelweiss 3F Single Water Service for Non-Traffic Areas 3G Fire Hydrant Assemblies 1 3H Connection to New 8" Piping at Station 0+00 1 31 Connection to New 8" Piping at Station 9+39.06 1 3J Rock Excavation 3K All Other Work Required by the Contract Documents 1 4A 8"Water Main Within Pavement 6: Bid Item Description Quar 4B 8"Water Main Outside Pavement 10, 4C 1.5" PE Service Lateral Within Pavement 10 4D 1.5" PE Service Lateral Outside Pavement 11 Chalet 4E Double Water Service for Non-Traffic Areas 6 Chateau 4F Single Water Service for Non-Traffic Areas 1 4G Connection to Existing 6" Piping at Station 0+00 1 4H Connection to Existing 6" Piping at Station 7+54.80 1 41 Rock Excavation 3 4J All Other Work Required by the Contract Documents 1 5A 12"Water Main Within Pavement 86 5B 12"Water Main Outside Pavement 20, 5C 1.5" PE Service Lateral Within Pavement 15 Chalet 5D 1.5" PE Service Lateral Outside Pavement 17 5E Double Water Service for Non-Traffic Areas 6 5F Single Water Service for Non-Traffic Areas 4 5G Fire Hydrant Assemblies 2 5H Connection to Existing 6" Piping at Station 0+00 1 51 Connection to Existing 8" Piping at Station 10+65.94 1 5J Additional Pavement at Station 3+77 on Drawing P-4 44 5K Rock Excavation 3 5L All Other Work Required by the Contract Documents 1 m vs. Actual Quantities Constructed ,placement - 2007 - Contract A Teichert Construction Bid Amounts Actual Amounts itity Units Unit Price Subtotal Quantity Units Unit Price Subtotal LS $ 88,000.00 $88,000.00 1 LS $88,000.00 $ 88,000.00 95 FT $ 110.00 $472,450.00 4,377 FT $110.00 $ 481,470.00 3 FT $ 95.00 $28,785.00 207 FT $95.00 $ 19,665.00 FT $ 88.00 $0.00 53 FT $88.00 $ 4,664.00 '0 FT $ 70.00 $32,900.00 504 FT $70.00 $ 35,280.00 10 FT $ 48.00 $27,840.00 591 FT $48.00 $ 28,368.00 B EA $ 2,600.00 $72,800.00 26 EA $2,600.00 $ 67,600.00 ' EA $ 1,725.00 $12,075.00 10 EA $1,725.00 $ 17,250.00 0 EA $ 5,300.00 $53,000.00 10 EA $5,300.00 $ 53,000.00 EA $ 8,500.00 $8,500.00 1 EA $8,500.00 $ 8,500.00 EA $ 8,500.00 $8,500.00 1 EA $8,500.00 $ 8,500.00 EA $ 11,000.00 $11,000.00 1 EA $11,000.00 $ 11,000.00 EA $ 8,500.00 $8,500.00 1 EA $8,500.00 $ 8,500.00 EA $ 11,000.00 $11,000.00 1 EA $11,000.00 $ 11,000.00 I EA $ 11,500.00 $11,500.00 1 EA $11,500.00 $ 11,500.00 1 EA $ 11,500.00 $11,500.00 1 EA $11,500.00 $ 11,500.00 1 EA $ 4,000.00 $4,000.00 1 EA $4,000.00 $ 4,000.00 EA $ 4,000.00 $4,000.00 2 EA $4,000.00 $ 8,000.00 EA $ 4,000.00 $4,000.00 1 EA $4,000.00 $ 4,000.00 EA $ 36,000.00 $36,000.00 1 EA $36,000.00 $ 36,000.00 ! HRS $ 300.00 $2,400.00 69.5 HRS $300.00 $ 20,850.00 LS $ 9,500.00 $9,500.00 1 LS $9,500.00 $ 9,500.00 ;54 FT $ 88.00 $207,152.00 2,688 FT $88.00 $ 236,544.00 10 FT $ 65.00 $19,500.00 0 FT $65.00 $ - 10 FT $ 70.00 $27,300.00 444 FT $70.00 $ 31,080.00 i0 FT $ 48.00 $24,480.00 454 FT $48.00 $ 21,792.00 9 EA $ 2,600.00 $75,400.00 29 EA $2,600.00 $ 75,400.00 EA $ 1,725.00 $1,725.00 1 EA $1,725.00 $ 1,725.00 i EA $ 5,300.00 $26,500.00 5 EA $5,300.00 $ 26,500.00 EA $ 7,000.00 $7,000.00 1 EA $7,000.00 $ 7,000.00 EA $ 7,000.00 $7,000.00 1 EA $7,000.00 $ 7,000.00 EA $ 8,500.00 $8,500.00 1 EA $8,500.00 $ 8,500.00 EA $ 9,400.00 $9,400.00 1 EA $9,400.00 $ 9,400.00 HRS $ 300.00 $1,800.00 22 HRS $300.00 $ 6,600.00 LS $ 5,500.00 $5,500.00 1 LS $5,500.00 $ 5,500.00 19 FT $ 88.00 $73,832.00 941 FT $88.00 $ 82,808.00 10 FT $ 65.00 $6,500.00 0 FT $65.00 $ - D FT $ 70.00 $9,100.00 108 FT $70.00 $ 7,560.00 10 FT $ 48.00 $8,160.00 171 FT $48.00 $ 8,208.00 i EA $ 2,600.00 $20,800.00 8 EA $2,600.00 $ 20,800.00 EA $ 1,725.00 $3,450.00 2 EA $1,725.00 $ 3,450.00 EA $ 5,300.00 $5,300.00 1 EA $5,300.00 $ 5,300.00 EA $ 3,400.00 $3,400.00 1 EA $3,400.00 $ 3,400.00 EA $ 3,400.00 $3,400.00 1 EA $3,400.00 $ 3,400.00 1 HRS $ 300.00 $900.00 6 HRS $300.00 $ 1,800.00 LS $ 4,500.00 $4,500.00 1 LS $4,500.00 $ 4,500.00 15 FT $ 88.00 $57,640.00 761 FT $88.00 $ 66,968.00 Bid Amounts I Actual Amounts Itity Units Unit Price Subtotal Quantity Units I Unit Price I Subtotal 0 FT $ 65.00 $6,500.00 0 FT $65.00 $ - 5 FT $ 70.00 $7,350.00 73 FT $70.00 $ 5,110.00 0 FT $ 48.00 $5,280.00 127 FT $48.00 $ 6,096.00 EA $ 2,600.00 $15,600.00 5 EA $2,600.00 $ 13,000.00 EA $ 1,725.00 $1,725.00 2 EA $1,725.00 $ 3,450.00 EA $ 3,400.00 $3,400.00 1 EA $3,400.00 $ 3,400.00 EA $ 3,400.00 $3,400.00 1 EA $3,400.00 $ 3,400.00 HRS $ 300.00 $900.00 30.5 HRS $300.00 $ 9,150.00 LS $ 4,000.00 $4,000.00 1 LS $4,000.00 $ 4,000.00 6 FT $ 110.00 $95,260.00 1,071 FT $110.00 $ 117,810.00 0 FT $ 95.00 $19,000.00 0 FT $95.00 $ - 5 FT $ 70.00 $10,850.00 157 FT $70.00 $ 10,990.00 5 FT $ 48.00 $8,400.00 183 FT $48.00 $ 8,784.00 EA $ 2,600.00 $15,600.00 7 EA $2,600.00 $ 18,200.00 EA $ 1,725.00 $6,900.00 4 EA $1,725.00 $ 6,900.00 EA $ 5,300.00 $10,600.00 2 EA $5,300.00 $ 10,600.00 EA $ 3,400.00 $3,400.00 1 EA $3,400.00 $ 3,400.00 EA $ 3,400.00 $3,400.00 1 EA $3,400.00 $ 3,400.00 0 SQ FT $ 5.00 $2,200.00 10,952 SQ FT $5.00 $ 54,760.00 HRS $ 300.00 $900.00 0 HRS $300.00 $ - LS $ 5,000.00 $5,000.00 1 LS $5,000.001 $ 5,000.00 $ 1,766,154.00 $ 1,880,832.00 Difference in Payment to Teichert for Bid Items $ (114,678.00) Extra Work Total $ 14,305.05 Total Contract Value $ 1,895,137.05