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Home My WebLink About2007-10-03 Agenda Packet - Board (27) TRUCKEE DON Agenda Item # IV Public Utility Dis WORKSHOP To: Board of Directors From: John Ulrich, Interim General Manager Date: September 28, 2007 SUBJECT: Discussion of Labor 1. WHY THIS ITEM IS BEFORE THE BOARD This item is intended to provide the Board with the proposed labor and benefit components of the 2008 budget. It is also intended to provide the Board with proposed wage increases for the management/exempt staff for 2008. The total proposed 2008 labor and benefit costs for all employees totals $9,541,371. These costs represent two of the major components of the District's annual expenditures. 2. HISTORY During 2006, the District hired Koff & Associates, Inc. to perform a salary and benefits survey for the District to determine whether the District's salary and benefits were competitive among other utilities in the surrounding area and northern California. When the results were presented, it was decided by the Board that the employees should be paid at the 75`' percentile of the market median of the companies surveyed. It was also determined by the Board that it should take two years to achieve the transition, first moving the employees to the 70t' percentile level plus a 3% cost of living adjustment (COLA) beginning in 2007 and then to the 75t'percentile level plus a 3% COLA beginning in 2008. Payscales and benefits were adjusted accordingly for the bargaining unit employees upon settlement of the 2007 — 2009 union contract. No new benefit changes are being proposed for either management/exempt or bargaining unit employees in the 2008 budget. The District's goals and objectives relating to this item are: 6. Manage the District in an effective, efficient and fiscally responsible manner. 6.2 District will employ a qualified and productive workforce. 6.3 District will provide work conditions and procedures that encourage employee growth,productivity and retention. 3. NEW INFORMATION Attached you will find the following documents: • List of personnel changes during 2007, proposed position changes and current vacant positions • Copy of the proposed 2008 pay scale matrix • Copy of the proposed 2008 position pay scales for the management/exempt staff • Copy of Appendices II and III from the proposed 2008 Budget 4. RECOMMENDATION: That the Board approve the 2008 labor matrix used for both management/exempt and bargaining unit employees; that the Board approve the position pay scales for the management/exempt staff for 2008 which includes moving to the 75fh percentile and a 3% COLA. oh . Ulri ter' a eral Manager PROPOSED LABOR CHANGES FOR 2008 BUDGET (Some moves were made during 2007): Cost Center#2 General Manager The General Services Manager and the Project Manager were moved to Cost Center #4 and Cost Center#5. Cost Center#3 Administrative Services Create the position of Customer Services Manager to directly supervise the customer service, meter reading and billing functions. During the year the position of Utility Clerk was reclassified to Customer Services Clerk. The net affect of this change adds one management staff and reduces one Customer Service Clerk position. The total count would remain the same at 17 employees in the department. We are still working to fill the vacancy of Finance and Accounting Manager which is part of the 17 employee count. Cost Center#4 Conservation The General Services Manager and the Project Manager were moved to this department as stated in CC #2 above. The General Services Manager will spend 47% of his time managing the department's conservation responsibilities. The Project Manager will spend 76% of her time also working on conservation programs. The Planning Director position was redefined in 2007 to Conservation Program Administrator. Cost Center#5 General Services (was Support Services) The General Services Manager will also be spending 53% of his time supervising this department; the Project Manager will also be spending 24% of her time working in the department. Cost Center#6 Electric Operations There are 20 positions in this department. The District has hired an Interim Electric Superintendent. The current Electric Superintendent is expected to return in April, 2008. Both positions have been included in the budget for 2008. During 2007, one of the District's Apprentice Linemen completed his apprenticeship program and was reclassified to a Journeyman Lineman position. During 2008, the second Apprentice Lineman is expected to complete his apprenticeship program at which time he will be reclassified to a Journeyman Lineman position. Also during the year the department is expecting to fill the Electric Services Planner position from within the organization; move the current Groundman to the lineman apprenticeship program and hire a new Groundman. During 2007, the District's Associate Electric Engineer completed her PE license. She was then reclassified from Associate Electric Engineer to Electric Engineer. Cost Center#7 Water Operations As of 2008 there are no vacancies. There are no other changes being proposed. Cost Center#9 Power Supply There are no changes being proposed during 2008. Altogether there are 68 full time positions plus 1 interim manager, 1 interim superintendent and 1 summer intern. 2008 2008 Salary Range# Monthly Salary Range Ste 1 Step 2 Step 3 Step 4 Step 5 1 2799 2939 3086 3240 3402 2 2869 3012 3163 3321 3487 3 2939 3086 3240 3402 3572 4 3012 3163 3321 3487 3661 5 3086 3240 3402 3572 3751 6 3163 3321 3487 3661 3845 7 3240 3402 3572 3751 3938 8 3321 3487 3661 3845 4037 9 3402 3572 3751 3938 4135 10 3487 3661 3845 4037 4239 11 3572 3751 3938 4135 4342 12 3661 3845 4037 4239 4451 13 3751 3938 4135 4342 4559 14 3845 4037 4239 4451 4673 15 3938 4135 4342 4559 4787 i6 4037 4239 4451 4673 4907 17 4135 4342 4559 4787 5026 18 4239 4451 4673 4907 5152 19 4345 4562 4790 5029 5281 20 4451 4673 4907 5152 5410 21 4562 4790 5029 5281 5545 22 4673 4907 5152 5410 5680 23 4790 5029 5281 5545 5822 24 4907 5152 5410 5680 5964 25 5029 5281 5545 5822 6113 26 5152 5410 5680 5964 6262 27 5281 5545 5822 6113 6419 28 5410 5680 5964 6262 6575 29 5545 5822 6113 6419 6740 30 5680 5964 6262 6575 6904 31 5822 6113 6419 6740 7077 32 5964 6262 6575 6904 7249 33 6113 6419 6740 7077 7431 34 6262 6575 6904 7249 7612 35 6419 6740 7077 7431 7802 36 6575 6904 7249 7612 7993 37 6740 7077 7431 7802 8192 38 6904 7249 7612 7993 8392 39 7077 7431 7802 8192 8602 40 7249 7612 7993 8392 8812 41 7431 7802 8192 8602 9032 42 7612 7993 8392 8812 9252 43 7802 8192 8602 9032 9484 44 7993 8392 8812 9252 9715 45 8192 8602 9032 9484 9958 46 8392 8812 9252 9715 10201 47 8602 9032 9484 9958 10456 48 8812 9252 9715 10201 10711 49 9032 9484 9958 10456 10978 50 9252 9715 10201 10711 11246 51 9484 9958 10456 10978 11527 52 9715 10201 10711 11246 11809 53 9958 10456 10978 11527 12104 54 10201 10711 11246 11809 12399 55 10456 10978 11527 12104 12709 56 10711 11246 11809 12399 13019 57 10978 11527 12104 12709 13344 58 11246 11809 12399 13019 13670 59 11527 12104 12709 13344 14012 60 11809 12399 13019 13670 14353 61 12104 12709 13344 14012 14712 62 12399 13019 13670 14353 15071 63 12709 13344 14012 14712 15448 64 13019 13670 14353 15071 15825 Management and Professional 2008 Position 75th Percentile+ (30/6 COLA) range wage General Manager Step 5 64 $ 15,825 Step 4 $ 15,071 Step 3 $ 14,353 Step 2 $ 13,670 Step 1 $ 13,019 Admin Services Manager Step 5 50 $ 11,246 Step 4 $ 10,711 Step 3 $ 10,201 Step 2 $ 9,715 Step 1 $ 9,252 Water Utility Manager Step 5 50 $ 11,246 Step 4 $ 10,711 Step 3 $ 10,201 Step 2 $ 9,715 Step 1 $ 9,252 Finance/Accounting Manager Step 5 45 $ 9,958 Step 4 $ 9,484 Step 3 $ 9,032 Step 2 $ 8,602 Step 1 $ 8,192 Electric Superintendent Step 5 48 $ 10,711 Step 4 $ 10,201 Step 3 $ 9,715 Step 2 $ 9,252 Step 1 $ 8,812 Water Superintendent Step 5 41 $ 9,032 Step 4 $ 8,602 Step 3 $ 8,192 Step 2 $ 7,802 Step 1 $ 7,431 Human Resources Administrator Step 5 30 $ 6,904 Step 4 $ 6,575 Step 3 $ 6,262 Step 2 $ 5,964 Step 1 $ 5,680 Executive Secretary Step 5 23 $ 5,822 Step 4 $ 5,545 Step 3 $ 5,281 Step 2 $ 5,029 Step 1 $ 4,790 Associate Electric Engineer Step 5 39 $ 8,602 Step 4 $ 8,192 Step 3 $ 7,802 Step 2 $ 7,431 Step 1 $ 7,077 Associate Water Engineer Step 5 37 $ 8,192 Step 4 $ 7,802 Step 3 $ 7,431 Step 2 $ 7,077 Step 1 $ 6,740 Water Engineer Step 5 39 $ 8,602 Step 4 $ 8,192 Step 3 $ 7,802 Step 2 $ 7,431 Step 1 $ 7,077 Electric Engineer Step 5 41 $ 9,032 Step 4 $ 8,602 Step 3 $ 8,192 Step 2 $ 7,802 Step 1 $ 7,431 Electric Utility Manager Step 5 54 $ 12,399 Step 4 $ 11,809 Step 3 $ 11,246 Step 2 $ 10,711 Step 1 $ 10,201 Assistant GM Step 5 59 $ 14,012 Step 4 $ 13,344 Step 3 $ 12,709 Step 2 $ 12,104 Step 1 $ 11,527 General Services Manager Step 5 48 $ 10,711 Step 4 $ 10,201 Step 3 $ 9,715 Step 2 $ 9,252 Step 1 $ 8,812 Electric System Engineer Step 5 50 $ 11,246 Step 4 $ 10,711 Step 3 $ 10,201 Step 2 $ 9,715 Step 1 $ 9,252 Water System Engineer Step 5 45 $ 9,958 Step 4 $ 9,484 Step 3 $ 9,032 Step 2 $ 8,602 Step 1 $ 8,192 GIS co-ordinator Step 5 41 $ 9,032 Step 4 $ 8,602 Step 3 $ 8,192 Step 2 $ 7,802 Step 1 $ 7,431 Customer Services Manager Step 5 30 $ 6,904 Step 4 $ 6,575 Step 3 $ 6,262 Step 2 $ 5,964 Step 1 $ 5,680 Conservation Administrator Step 5 30 $ 6,904 Step 4 $ 6,575 Step 3 $ 6,262 Step 2 $ 5,964 Step 1 $ 5,680 Project Manager Step 5 30 $ 6,904 Step 4 $ 6,575 Step 3 $ 6,262 Step 2 $ 5,964 Step 1 $ 5,680 Senior Accountant Step 5 32 $ 7,249 Step 4 $ 6,904 Step 3 $ 6,575 Step 2 $ 6,262 Step 1 $ 5,964 APPENDIX i! BUDGETED POSITIONS BY DEPARTMENT POSITION BUDGET 20M ADMINISTRATION General Manager $169,541 Interim General Manager 19,562 Executive Secretary 69,888 ADMINISTRATIVE SERVICES Admin Services Manager 134,992 Human Resources Administrator 82,886 Finance/Accounting Manager 119,517 Senior AccountantlAccounting Analyst 87,027 Accounting/ComputerOperations Supervisor 66,518 Customer ServiCollections Supervisor 60,299 Customer Services Manager 71,594 Customer Billing Supervisor 57,470 Work Order Accounting Supervisor 66,518 Senior Clerk(3) 159,016 General Clerk(3) 149,282 Meter Reader Coordinator 58,864 Meter Reader 56,077 Overtime 11,880 CONSERVATION Conservation Administrator 88,400 General Services Manager(4746) 53,466 Project Manager(76ie) 69,245 GENERAL SERVICES General Services Manager(53°i) 60,038 Project Manager(24%) 21,568 Warehouse/Relief Utility Worker 56,077 Facilities MaintenancelRelief Utility Worker 56,077 Mechanic 73.341 Assistant Mechanic 57,429 Buyer/Clerk 64,896 ELECTRIC OPERATIONS Electric Superintendent 93,002 interim Electric Superintendent 111,051 Electric System Engineer 134,992 Electric Engineer 98,342 Electric Services Planner(mid year) 47,944 Electric Inspector 89149 Electrician/MeterTechnician(2) 173,971 Electric Technician 80,870 Foreman,Power Services(2) 191,776 Lead Lineman 91,333 Journeyman Linemen(6) 534,893 Apprentice Linemen(1) 77,022 Groundsman(2) 112,403 Standby 53,677 Overtime 59,287 POWER SUPPLY Power Supply Engineer/Asst General Manager 168,189 GiS Specialist 108,410 Draftsman/Mapping Technician 64,896 GiS lntem(summer) 8,544 WATER OPERATIONS Water Utility Manager 134,992 Contracts Administration Clerk 66,477 Water System Engineer 119,517 Water Engineer 98,342 Water Services Planner 89,149 Water Inspector 71,552 Water Superintendent 108,410 Water Quality inspector 84,906 Water Foremen(2) 169.811 Water Leadmen(2) 148,574 Water Service Technicians(6) 429,312 Standby 95,632 Overtime 66,562 TOTAL $6,0241479 52 APPENDIX N LABOR OVERHEAD VALUE OF BENEFITS Medical/Dental insurance $1,273,862 Vision insurance 25,000 Long term disability 44,687 Life insurance 59,853 Longevity 17,144 FICA 351,084 Fed Med 87,234 Worker's compenstation insurance 297,638 Pension 1,161,582 GASB 45 OPEB cost 198,800 Value of non-productive labor 829,094 (vacation, sick leave, holiday) TOTAL VALUE OF BENEFITS $4,345,978 PRODUCTIVE LABOR Recommended labor(Appendix ll) $6,024,487 Less value of non-productive labor (829,094) TOTAL PRODUCTIVE LABOR $5,195,393 PAYROLL OVERHEAD 83.65% (Value of benefits/productive labor) BENEFITS AS A PERCENT OF TOTAL LABOR AND BENEFITS 46% 53 I