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Home My WebLink About2007-09-05 Agenda Packet - Board (9) Agenda Item # Public Utility District Memorandum To: Board of Directors From: Jessica Wilson Date: September 5, 2007 Subject: Final Completion and a Closeout Change Order for the Storage Tank Rehabilitation -2007 Project 1. Why this matter is before the board: The Storage Tank Rehabilitation - 2007 project is essentially complete. A closeout change order and a resolution accepting the project require Board approval. 2. History: The Board previously awarded the Storage Tank Rehabilitation - 2007 project to Olympus and Associates, Inc. On July 5, 2007, the Board approved Change Order No. 1 for this project in the amount of $3,411 .00. The Change Order addressed modifying appurtenances on the tank. 3. New information: The coating and disinfection of the interior of the tank were completed on August 28, 2007. There are no punch list items requiring correction. The interior metal of the tank was observed to be in good shape, especially given the coating's age. There were minor marks in the tank shell's metal, likely due to past ice damage, but no damage warranting repair. The tank floor and roof rafters did not show signs of any damage. The contract bid documents anticipated some amount of repair, but none was needed, so the District is owed a credit as reflected in Item 1 below. I am requesting a Closeout Change Order to the Contract for issues covered by one general item that will cover all of the remaining issues related to this project. Page 1 Item 1: The contract is based on a lump sum and unit price bid. The attached table shows the differences between bid totals and the amounts actually constructed. This analysis results in a credit to the District in the amount of $15,425.00. 4. Recommendation: a) I recommend that the Board authorize Contract Change Order No. 2, in the amount of a $15,425.00 credit to the District from Olympus and Associates, Inc. b) I recommend that the Board pass a Resolution accepting the Storage Tank Rehabilitation -2007 project as complete and authorizing the filing of the Notice of Completion. Attachments: Change Order Form Analysis of Bid vs. Actual Acceptance and Notice of Completion Draft Page 2 FROM : OLYMPUS AND ASSOSIATES INC PHONE NO. : 775 322 0288 Aug. 30 2007 10:44AM P2 Aur2g-2007 B3:33pm From-TRUCKEE DONNER PUD +330187116 T-285 P.002/003 F-562 Change Order r f Contract Name: Storm Tank Rehabilitation-20f17 - -Contract Change Order No: 2 Orig.Contract Arrt.5 83,825.00 Days NA Daie: September 5 2007 Rev.Apprd Changes$ 3,411.00 Days NA Contractor: Olympus and Associates, Inc, This Change 8 (16,426.00) Days NA Revised Contract Amt.S 71.811.00 Days NA Thls Change Order covers changes to the subject Contract as described herein_ The Contractor shalt construm furnlsh equipment and materials, and perform all work as necessary or required to complete the Change Order tiW&m fair a lump sum price agreed upon between the Contrsceo,and Dlstriat. inaiase in (Decrease) Contract Time Contract in Contract Extension Description of Chance Amount Amount S de 1 —Bid vs.Actual Quantitles $16,�26.00 NA Totals $15,425.00 Net change in contract amount(ncrease or deCr®ase) $15,425.00 The amount of the Contract will be decreseed by the sum cf $15,425.00 and the Coninsci Time shall not be extended. The undersigned Contractor approvm the forepairg Change Order as to the changes, if any, in the contrract.price. speeded for each item Including any and all supervision costa and other miscellaneous costs relating to the change In work, and as to the extension of time;1Ilowed, if any,for completion of the entire work on account of said Change Order. The Contractor agrees to fUrNeh all labor and materials and perform all Other necessary mnA, inclusive of the directly or Indirectly related to the approved timm extension. required to cam.plete the Change order items. Thi6 document VAII 159eome a supplernant of the 0011ftct anO $u provisions will apply hereto. it is understood that thalc nge Order shall be effeotivrs when approved by the District. Accepted: (Contractor Date; a 9 O O r Approved, /District Date: (SJgnWU* Page 1 Analysis of Bid Quantities vs. Actual Quantities Constructed Storage Tank Rehabilitation -2007 Contractor: Olympus and Associates, Inc. Bid Amounts Actual Amounts Quantit Units Unit Price Subtotal KQuantit Units Unit Price Subtotal Bid Item Description 1 A Mobilization 1 LS $ 2,500.00 $ 2,500.00 1 LS $ 2,500.00 $ 2,500.00 113 Coat the Interior 1 LS $ 63,900.00 $ 63,900.00 1 LS $ 63,900.00 $ 63,900.00 1C 1/4-inch Fillet Welds 100 FT $ 108.75 $ 10,875.00 0 FT $ 108.75 $ - 1 D Puddle Welds 10 SQ IN $ 55.00 $ 550.00 0 SQ IN $ 55.00 $ - 1 E Environmental Controls 8 days $ 500.00 $ 4,000.00 0 days $ 500.00 $ - 1 F All Other Work Required by the Contract 1 LS $ 2,000.00 $ 2,000.00 1 LS $ 2,000.00 $ 2,000.00 Documents $ 83,825.00 $ 68,400.00 Amount Owed to District: $ 15,425.00 a DONNER Public Utility District I Resolution No. 2007 - XX AUTHORIZING THE ACCEPTANCE OF STORAGE TANK REHABILITATION - 2007 PROJECT AND DIRECTING FILING OF THE NOTICE OF COMPLETION WHEREAS,the Board of Directors of the Truckee Donner Public Utility District made the determination to undertake the Storage Tank Rehabilitation Project; and WHEREAS, Olympus and Associates, Inc., was selected by the District to perform the work; and WHEREAS, Olympus and Associates, Inc., has completed all of the Work included in the Project; and WHEREAS,The District's Water Engineer,Jessica Wilson, now certifies the completion of the project;and WHEREAS, the District's Water Utility Manager, Ed Taylor, has recommended that the work be accepted by the District; NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows: 1. That the District hereby accepts the Storage Tank Rehabilitation -2007 Project as complete. 2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy of which is attached hereto. 3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor payments be released to the contractor if no claims have been made to the District by material suppliers or laborers. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 5th day of September 2007 by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Tim Taylor, President of the Board ATTEST: John Ulrich, Clerk of the Board RECORDING REQUESTED BY: Truckee Donner Public Utility District WHEN RECORDED, RETURN TO: TRUCKEE DONNER PUBLIC UTILITY DISTRICT Post Office Box 309 Truckee, CA 96160 THE UNDERSIGNED DECLARES DOCUMENTARY TRANSFER TAX- NONE NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the name and address of the public entity for whom the improvement project was done, as owner thereof, is the Truckee Donner Public Utility District, Post Office Box 309, Truckee, CA 96160. 2. Nature of interest or estate of owner: beneficial interest of a public utility easement for installation of water facilities. 3. That on September 5th, 2007 the hereinafter described improvements were accepted as complete pursuant to Resolution 2007-XX of the Truckee Donner Public Utility District, the awarding authority. 4. That the subject improvements of the Notice are generally described and identified as follows: Removing the existing interior coating, preparing the tank surface, and re-coating the interior of Sierra Meadows Tank,a 250,000 gallon ground storage potable water steel tank,and related work. 5. That the name and address of the contractor for such project was:Olympus and Associates,Inc.,Post Office Box 8015, Reno, NV 89507. 1 certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By John Ulrich, Interim General Manager MAIL TAX STATEMENTS TO: SAME AS ABOVE Legal References: CC-3093,CCP-2003 (oath), 2015.5 (unsworn statement)