HomeMy WebLinkAbout2007-09-05 Agenda Packet - Board (10) Agenda Item #
R Public Utility District
Memorandum
To: Board of Directors
From: Sanna Schlosser, Electrical Engineer
Date: August 29, 2007
Date of Board Meeting: September 5, 2007
Subject: Padmount Switch Bid Award Recommendation
1. WHY THIS MATTER IS BEFORE THE BOARD
Only the Board can approve bid awards.
2. HISTORY
The District's purchase of padmount switches is required to meet customer obligations
to provide electric service.
3. NEW INFORMATION
Due to the cost of this type of equipment, we are required to go out to bid for these
materials. Bidding each and every time is an expense to the District and increases the
time it takes to purchase padmount switches. For this reason, we requested pricing to
be good for a period of one year, from 9/5/07 through 9/4/08. The contract prices shown
on the attached table are valid for orders placed until 3/5/08. After this time, our contract
allows the vendor to apply a one-time price increase of not less than 5 percent nor
greater than 8 percent of the unit price for the last six months of the contract.
Bids have been opened and analyzed for the District's purchase of padmount switches.
Only one vendor, HDSupply, submitted a bid for this contract. HDSupply represents
Cooper Power Systems, and Cooper is our current supplier for padmount switches.
Attached is the summary of the bid information received.
4. RECOMMENDATION
recommend the Board award all Schedules to HDSupply with pricing good for one
year, with each Schedule subject to a one-time price increase after the first six months
as written in the contract. The one-time price increase shall not be less than 5 percent,
or greater than 8 percent of the unit price.
2007 PADMOUNT SWITCHGEAR BID SUMMARY
Bidder HDSupply
Non-Collusion Affidavit Yes
Addenda Acknowledged N/A
Bid Bond Yes
Unit Price
Unit Price %Increase Delivery Exceptions Meets
Schedule Switchgear Description - First 6 mos. - Last 6 mos. Time(wks) to Bid Specs.
Min 5%
A 2-600A and 2-200A Fused Switch Positions $18,915 Max 8% 18-20 None Yes
Min 5%
B 3-600A and 1-200A Fused Switch Positions $16,778 Max 8% 18-20 None Yes
Min 5%
C 2-600A&2-200A VFI Switches w/Elect Controls $23,295 Max 8% 28-30 None Yes
Min 5%
D 3-600A& 1-200A VFI Switches w/Elect Controls $21,869 Max 8% 28-30 None Yes
Min 5%
E 1-600A&3-200A VFI Switches w/Elect Controls $32,081 Max 8% 18-20 None Yes
Notes:
August 29, 2007