HomeMy WebLinkAbout5 Budget 2008 Agenda Item #
LottEE DONNER
A Public Utility District
Memorandum
To: Board of Directors
From: Peter Holzmeister
Date: July 27, 2007
Subject: Calendar for preparation of the budget for 2008
Why this matter is before the Board: This item begins the process for preparation of the
budge for 2008. The Board is always involved at the start of budget preparation.
History: For the past few years we have begun work on the new budget in August. We
begin by asking the Board to review a calendar of budget activities and provide input to
staff regarding any process changes that it might want to incorporate.
New information: Preparing a budget for 2008 will be challenging, so staff needs to start
early and the Board needs to have sufficient time to discuss and decide budget matters.
Attached is a draft budget calendar for preparation of the 2008 budget. We would like to
discuss the budget process with the directors on Wednesday evening and then have the
Board formally adopt the calendar that results from the discussion.
Recommendation: I recommend that the Board approve a budget calendar giving
direction to the staff on budget process.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT-2008 BUDGET CALENDAR-DRAFT as of July 19,2007
Due Date Action
7/23/07 Monday Staff meeting-discuss and determine-budget issues,goals&theory for 2008
8/1/2007 Wednesday Handout budget forms and support material to department heads
Order binders
8/1/2007 Wednesday Board Meeting-initial direction from Board on 2008 budget
8/10/2007 Friday Department heads provide Tricia with labor allocations
8/27/2007 Monday Deadline for department heads to submit budgets to Tricia-Operating&Capital Budgets
Steve provides purchased power expense estimate for 2008
Steve&Mary work on revenue estimates
Narratives submitted by Department Heads
9/10/2007 Monday Interim Manager&MC get first full draft budget
9/12-9/14/07 Weds-Fri Interim Manager meets with each department head to review budget
9/19/2007 Wednesday Preliminary budget discussion at Board meeting
Department presentation of 2007 budget and actual through 8131107
Discussion of options
Discussion of fixed costs
9/21/2007 Friday Budget revisions to balance the budget-Finalize numbers
9/24-9/26/2007 Mon-Weds Finalize Narratives
9/27-9/28/2007 Thurs-Fri Final budget preparation(print and copy)-DRAFT BUDGET
in board packet for 10/3/07 meeting
9/28/2007 Friday am Copies of the Draft Budget are provided to Barbara for Board packet
10/3/2007 Wednesday First draft of Budget presented to Board
Finance Master Plan discussed
10/10/2007 Wednesday First draft of 2008 Budget discussed with departmental presentations
10/17/2007 Wednesday First draft of 2008 Budget discussed with departmental presentations
Board discusses and debates first draft of 2008 budget
Board gives direction to staff to prepare second draft budget
11/7/2007 Wednesday Second draft of 2008 budget goes to Board along with Finance Master Plan
Public hearing on budget
Board discusses budget
11/21/2007 Wednesday Target for Board approval of Budget