Loading...
HomeMy WebLinkAboutDelegations CHAPTER 2.40 DELEGATIONS Sections: 2.40.010 Delegations from the Board of Directors to the General Manager 2.40.010 Delegations from the Board of Directors to the General Manager-In order to properly carry out the policy making responsibilities of the Board of Directors,the Board wishes to clarify its priorities and delegations of authority to the General Manager. By clarifying the Board's priorities and delegations,the Manager will have the authority to properly direct the operations of the District, and the Board will be better able to review the District's performance. As set forth in Section 16114 of the Public Utilities Code, the General Manager is delegated full charge and control of the construction of the works of the District and of their maintenance and operation. Subject to policy formulation and direction by the Board of Directors, the General Manager shall plan, direct, coordinate, and review the activities of the District's operations and work forces. The General Manager is hereby delegated the following specific authority and responsibility, and may further delegate authority and responsibility to District staff. In carrying out these duties, the General Manager will adhere to policy determinations of the Board of Directors. 2.40.010.1 Plan 2.40.010.1(A) Direct and participate in the development and implementation of goals, objectives, management policies. 2.40.010.1(B) Advise the Board on matters of administrative practices, recommend legislation and policies required in the public interest. 2.40.010.1(C) Formulate with his staff long and short term plans for recommendation to the Board of Directors. 2.40.010.2 Organize 2.40.010.2(A) Review the District's activities and recommend to the Board the best type of organizational structure. 2.40.010.2(B) Review all District operations to establish work standards and improve methods. 2.40.010.3 Staff 2.40.010.3(A) Determine, with advice from staff, the need to change positions, provided they are within the limitations of the budget. 2.40.010.3(B) Determine qualifications and standards for use in recruiting, hiring, promoting and assigning the District's personnel. 2.40.010.3(C) Select, appoint, promote, reassign or release District employees. 2.40.010.3(D) Formulate an effective method of instilling and motivating a team effort by all employees. 2.40.010.3(E) Develop a procedure whereby employees may advance within the District if they are capable and desire to do so. 2.40.010.3(F) Implement, maintain and enforce the District's personnel policies as prescribed bythe Board. 2.40.010.3(G) Act as the Board's agent in meeting and conferring with employees and employee organizations. 2.40.010.3(H) Implement job training and safety programs to the benefit of the District. 2.40.010.3(1) Establish performance appraisal programs for all District personnel. 2.40.010.3(J) Maintain up-to-date chart of all District positions and their respective class specifications. 2.40.010.3(K) Recommend to the Board for approval the employment of outside consultants and negotiate terms of contracts for services. 2.40.010.4 Direct 2.40.010.4(A) Enforce and administer the provisions of the laws and ordinances of the District. 2.40.010.4(B) Direct all District personnel. 2.40.010.4(C) Respond to citizens' complaints and requests for information. 2.40.010.4(D) Conduct continuous research into administrative practices to produce greater efficiency and economy in District operations. 2.40.010.4(E) Direct the day-to-day activities of the District except as specified otherwise by the Bylaws of the Board. Delegate appropriate responsibility and authority to staff. 2.40.010.5 Finance 2.40.010.5(A) Prepare a long term capital improvements program for Board consideration. 2.40.010.5(B) Direct the preparation and administration of the District budget. 2.40.010.5(C) Direct the investment of District funds in accordance with Board policy. 2.40.010.5(D) Establish accounting systems, procedures,statistics and types of reports necessary for sound financial management of the District. 2.40.010.5(E) Purchase all materials,supplies and equipment within the limits of the budget and in accordance with Board policy. 2.40.010.5(F) Review rate structure to determine where adjustments are needed to insure adequate cash flow and to provide revenue to meet expenses and establish reasonable reserves and replacement of assets. 2.40.010.5(G) Develop and maintain inventory records. Conduct periodic inventories. Dispose of surplus materials in accordance with Board policy. 2.40.010.5(H) Assist the Board in arranging for an annual audit. Review the audit with staff. 2.40.010.6 Report 2.40.010.6(A) Submit periodic reports to the Board on revenues and expenses compared to the budget. 2.40.010.6(B) Develop and submit to the Board such operational summaries as will enable the Board to review the overall performance of the District. 2.40.010.6(C) Keep the Board informed of customer complaints. 2.40.010.6(D) Inform the Board of significant problems that arise so that the Board can provide necessary direction to staff. 2.40.010.6(E) Items will be reported to the Board by the Manager as appropriate under Manager's Report during regular Board meetings. 2.40.010.7 Public and customer relations 2.40.010.7(A) Represent the Board in the community and at professional meetings as required and as directed by the Board. 2.40.010.7(B) Investigate and authorize membership in service clubs and associations which would be beneficial to the District,and authorize the payment of dues for such memberships by the District. 2.40.010.7(C) Develop a program for maintaining favorable relations with District customers. 2.40.010.8 Manager to delegate-In performing the responsibilities set forth herein,the Manager is expected to develop a highly competent and motivated staff and should delegate authority and responsibility to the staff to insure the proper functioning of the District. Certain priority areas that should be addressed by several departments include the following: 2.40.010.8(A) Office Management- enhanced computer support for other departments; review of insurance program. 2.40.010.8(B) Engineering - preparation of electric system maps; preparation of electric materials and construction standards; preparation of bid documents for approved projects; streamlining of work order system; enhancement of contacts with contractors, large customers and other governmental districts; development of recommendations regarding water quality control. 2.40.010.8(C) Technical Services-streamlining warehouse procedures;transformer maintenance; meter maintenance. 2.40.010.8(D) Electric Operations - system maintenance; implementation of approved projects; installation of services to new customers. 2.40.010.8(E) Water Operations-system maintenance; installation of services to new customers; development of a backflow prevention program for consideration by the Board of Directors;upgrade of water facilities supplying Tahoe Donner; implementation of Hirschdale water system improvements; completion of water system equipment inventory.