HomeMy WebLinkAbout10 General Funds Agenda 1 �d
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TRUCKEE
Public Utility District
Memorandum
To: Board of Directors
From: Kim Szczurek, Finance &Accounting Manager
Through: Mary Chapman, Administrative Services Manager
Date: January 26, 2007
SUBJECT: Consideration of transfer from facilities fees funds to reimburse the electric and water
department general funds
1. WHY THIS ITEM IS BEFORE THE BOARD
The District has spent general funds to finance the construction of projects that qualify for facilities
fees reimbursement. Only the Board can authorize expenditures from the facilities fees restricted
funds.
2. HISTORY
During the budget process, staff lists out the planned capital projects for the year and declares
their funding source. Additionally, during the year the District sometimes has to build projects that
are true upgrades to our system and are eligible for refund from facilities fees. Steve, Ed, Mary or
bring these transfer requests to the Board so that the funds can be transferred from the facilities
fees restricted funds to reimburse the electric and water general funds.
3. NEW INFORMATION
Attached are two reports. The first report shows a request for facilities fees transfers listing a
description of the projects that were constructed with general fund money and why they qualify for
facilities fees reimbursement.
The second report is a recap of the facilities fees activity for the last five years showing how much
was on deposit five years ago, how much was received each year in payments from developers
and customers, how much has been spent on projects and the current balance after the Board's
approval of the items listed in the first report. There is also a listing of the projects that have been
paid for by facilities fees during the last five years.
1 transfer from facilities fees
RECOMMENDATION:
That the Board take the following actions:
1. Reimburse the District's electric general fund from the electric facilities fees restricted
fund for monies spent on capital projects in the amount of $98,655.29 per the attached
listing.
2 Reimburse the District's water general fund from the water facilities fees restricted fund
for monies spent on capital projects in the amount of$1,448,573.05 per the attached listing.
3. Accept the 5 year facilities fees report showing that there are no electric or water facilities
fees funds on deposit that are greater than 5 years old.
2 transfer from facilities fees
ELECTRIC FACILITIES FEES PROJECTS: Details provided by Joe Horvath and Steve
Hollabaugh
WO #03-64133 Donner State Park - underground conduit installation
$ 9,653.29
This project provides additional capacity and loops the Donner Lake feeders and will augment
electric system reliability for those customers. (Previously transferred$778,339.71)
WO #04-64135 Cedar Point— install conduit and vaults
$ 68,598.00
This project will provide additional capacity because of increased load by existing customers. As
well, this project will augment electric system reliability for those customers. (Previously transferred
$25,405.43)
WO #04-64530 Donner Lake 2 — reconductor
$ 4,892.00
This project provides additional capacity by reconductoring a portion of Donner Lake feeder#2 with
a larger conductor. This upgrade will provide additional capacity because of increased load by
existing customers. (Previously transferred$18,550)
WO #04-64520 Sugar Pines Estates — reconductor
$ 6,300.00
This project provides additional capacity by changing from a 1 phase to a 3 phase configuration for
the Sugar Pines Estates feeder. This upgrade will provide additional capacity because of increased
load by existing customers in the Prosser area. This project will also augment electric system
reliability for these customers.
WO #04-64521 Alder Creek - tie line
$ 2,905.00
This project provides additional capacity by the construction of a new 3 phase tie line feeder
between the Sugar Pines Estates area and the north side of the Prosser Lakeview area. This
upgrade will provide additional capacity because of increased load by existing customers. This
project will also augment electric system reliability for these customers.
WO #06-64539 Tahoe Donner Substation — install transmission switch
$ 6,307.00
This is the first part of a project to replace the existing fuses protecting Tahoe Donner Substation
with a circuit breaker and protective relaying. Due to increased load growth, this project is
necessary to disconnect in a timely manner from Sierra's transmission system during fault events.
This project will also augment electric system reliability for these customers.
Total 2006 project cost for electric facility fees transfer
$ 98,655.22
3 transfer from facilities fees
WATER FACILITIES FEES PROJECTS: Details provided by Ed Taylor
WO# 03-74593 Brockway Transmission Pipeline
$ 1,110,567.56
This project was for the construction of a 24" transmission pipeline from the Bridge Street to the
Martis Drive. This project is identified in the Water System Master Plan for construction by facilities
fees. The construction of this project is complete. This project is necessary to meet increased
demand caused by growth. This cost is for the completion of construction for the project.
(Previously transferred$2,698,298.44)
WO# 04-74615 Old Greenwood Tank by Well
$ 338,005.49
This project was for the construction of a water supply(well). This project is identified in the Water
System Master Plan for construction by facilities fees. The construction of this project is complete.
This project is necessary to meet increased demand caused by growth. This cost is for the
construction of the project. (Previously transferred$823,837.51)
Total 2006 project cost for water facility fees transfer
$1,448,573.05
4 transfer from facilities fees
FACILITIES FEES PROJECTS:
ELECTRIC FACILITIES FEES PROJECTS:
Year WO# Project: Project Costs:
2002 No transfers made $0.00
2003 98-64107 Donner Pass Road @ Roundabout $95,219.75
98-64117 Install primary&secondary-Jibboom Street 104,945.48
99-64105 Install primary&secondary-Downtown Alley 94,270.31
02-65020&03-64515 Purchase and replace substation regulators-DL Substation 79,187.55
$373,623.09
2004 02-74578 Donner Lake-electrical cost reimbursement(elec conduit) $284,563.11
03-64133 Donner State Park underground conduit installation 246,260.71
04-64135 Cedar Point-install conduit and vaults 17,853.43
04-64522 Purchase property for Donner Lake Substation expansion 191,706.09
04-64525 Northside transmission project joint trench 5,625.00
04-64526 Coachland-replacement of underground electrical facilities 43,806.13
$789,814.47
2005 03-64133 Donner State Park underground conduit installation $532,079.00
04-64135 Cedar Point-install conduit and vaults 7,552.00
04-64526 Coachland-replacement of underground electrical facilities 103,216.87
05-64530 Donner Lake 2 reconductor 18,550.00
$661,397.87
2006 03-64133 Donner State Park underground conduit installation $9,653.29
04-64135 Cedar Point-install conduit and vaults 68,598.00
04-64530 Donner Lake 2 reconductor 4,892.00
04-64520 Sugar Pines Estates reconductor 6,300.00
04-64521 Alder Creek Tie Line 2,905.00
06-64539 Tahoe Donner Substation-install transmission switch 6,307.00
$98,655.29
Total Electric Projects 2002-2006 $1,923,490.72
WATER FACILITIES FEES PROJECTS:
Year WO# Project: Project Costs:
2002 No transfers made $0.00
2003 01-74534 Bridge Street Tank Project $137,358.00
02-74553,02-74554,02-74555 Falcon Point Project 228,517.47
01-74551 Well Site Study for Water Source 111,451.43
02-74557 Upgrade Ski Lodge Pump Station 48,450.70
02-74558 Upgrade Ski Run Pump Station 45,847.29
03-74600 Drilling of Test Holes for Water Source 225,510.53
$797,135.42
2004 02-74583 Northside pipeline project $218,926.79
02-74583 Northside pipeline project 394,096.70
02-74583 High Street pipeline extension 48,177.79
02-74582 Righards Drive pump station 100,000.00
03-74602 Richards pump station pipeline 55,260.51
03-74602 State Route 89-Gateway pipeline 96,185.05
04-74613 Coldstream PRV station 29,282.14
$941,928.98
02-74583 Northside Transmission Pipeline $8,821.72
2005 02-74589 Water System Master Plan 65,369.00
04-74615 Old Greenwood Well-previously authorized and transferred 5B8,935.00
$663,125.72
2006 03-74593 Brockway Transmission Pipeline $ 3,808,866.00
04-74615 Old Greenwood Well 572,908.00
n/a 267 Partners-roundabout project 33,400.00
$4,415,174.00
Total Water Projects 2002-2006 $6,817,364.12
FACILITIES FEES ANNUAL STATUS REPORT 12/31/06 Prepared 1/24/07
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j ELECTRIC FACILITIES FEES: 1.0.136.90
Summary 5 Years
2002 2003 2004 2005 2006 Ended 12/31/2006
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Beginning Balance $255,733.39 $392,708.60 $867,641.06 $778,448.52 $763,335.41 $255,733.39
Facilities fees collected during year 128,329.00 509,347.00 685,517.50 616,905.82 938,904.50 2,879,003.82
Interest earnings during period 8,646.21 10,068.05 15,104.43 29,378.94 53,941.01 117,138.64
f Project expenditures during period 0.00 (373,623.09) (769,814.47) (661,397.87) (98,655.29) (1,923,490.72)
(See Attached List of Projects)
Temporary loan-subsequent repayment 0.00 329,140.50 0.00 0.00 0.00 329,140.50 Repaid to Facilities Fees in 2003
Ending Balance $392,708.60 $867,641.06 $778,448.52 $763,335.41 $1,657,525.63 $1,657,525.63 Total amount available-See NOTE
2,879,003.82 Less:Amount collected over last 5 years
($1,221,478,19) Amount greater than 5 years old-NONE
WATER FACILITIES FEES: 2.0.136.25
Summary 5 Years
2002 2003 2004 2005 2006 Ended 12/31/2006
Beginning Balance (,$707.00) $67,738.24 $1,025,023.94 $1,668,655.16 $2,647,051.17 ($707.00)
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Facilities fees collected during period 899,607.45 723,805.76 1,562,272.26 1,582,987.34 1,165,591.44 5,934,264.25
Facilities Fee from 2006 COP OM 0.00 0.00 0.001,� ,fit � chg 3,075,902.79
Interest earnings during period 4,849.02 7,156.07 23,287.94 58,534.39 102,071.18 195,898.60
Project expenditures during period (141,692,44) (797,135.42} (941,928.98) (663,125.72) (4,415,174.00) (6,959,056.56)
(See Attached List of Projects)
Temporary loans-subsequently repaid (694,318.79) 1,023,459.29 ,0.00 0.00 0.00 329,140.50 Repaid to Facilities Fees in 2003
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Ending Balance $67,738.24 $1,025,023.94 $1,668,655.16 $2,647,051.17 $2,575,442.58 $2,575,442.58 Total amount available-See NOTE
5,934,264.25 Less:Amount collected over last 5 years
($3.358,821.67) Amount greater than 5 years old-NONE
NOTE: If"Total amount available"is greater than"Amount collected over the last 5 years",then the District has facilities fees on hand that are greater than 5 years old.
If the amount of facilities fees on hand is greater than 5 years old,the District would have to either refund the money to customers or the Board would have to issue
a finding that the money greater than 5 years old was being held to pay for a specific project. The spreadsheet shows that the District does not have any electric or
water facilities fees on hand that are greater than 5 years old.
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