HomeMy WebLinkAbout10 Old Greenwood Well project Agenda Item # 10
UCKEE DONNER
Public Utility District
Memorandum
To: Board of Directors
From: Ed Taylor
Date: April 2, 2007
Subject: Final Completion and a Closeout Change Order for the Old Greenwood
Production Well Project
1. WHY THIS MATTER IS BEFORE THE BOARD:
The Old Greenwood Production Well project is complete. A closeout change order and a
resolution accepting the project require Board approval.
2. HISTORY
The Board previously awarded the Old Greenwood Production Well project to WDC
Exploration & Wells. No project change orders have been previously brought to the Board for
approval.
3. NEW INFORMATION
The Old Greenwood Production Well Project is now complete.
I am requesting a Closeout Change Order to the Contract for issues under 9 general items that
will cover all of the change order issues that arose during this project.
Item 1: Contract item, (3) A Drill, Log, and Sample Borehole. Extra Work — Because of
on for seen conditions, an extra 14 days of Labor, additional materials, and fuel
were required to complete the project. This resulted in an additional $29,392.40
of Labor, an additional $41,928.62 of Material, and an additional $19,600 of fuel.
This resulted in an additional cost of $90,921.00.
Item 2: Contract item, (3) B. Drill, Log, and Sample Borehole, Extra Depth — An
additional 90 feet of well was drilled. This resulted in an addition cost of
$8,820.00.
Item 3: Contract item, (4) Furnish and install casing and screen blank — An additional 50
feet of casing was furnished and installed. This resulted an additional cost of
$3,400.00.
Page 1
Item 4: Contract item, (7) - Furnish and Install 3-inch Gravel fill pipe from ground level to
310 feet. This resulted in an increase in the amount of $3,410.00.
Item 5: Contract item, (8) — Furnish and Install gravel pack — 1300 feet to 310 feet. This
is a 130 feet decrease in gravel pack. This resulted in an decrease amount of
$5,070.00.
Item 6: Contract item, (11) — Development by surge block & water jetting & air lifting.
This is a decrease of 41 hours. This results in a decrease of $15,990.00.
Item 7: Contract item, (14) — Dispersing chemicals for well development. This item was
not used in the development of the well. This results in a decrease of $1,140.00.
Item 8: Contract item, (15) — Chemical, calcium Hypochlorite, used for development. This
item was not used in the development of the well. This results in a decrease of
$200.00.
Item 9: Contract item, (16) — Chemical, Sulfuric Acid, used for development. This item
was not used in the development of the well. This results in a decrease of
$290.00.
4. RECOMMENDATION
a) I recommend that the Board authorize Contract Change Order #1, In the amount of an
$83,861.00 addition of the contract amount to WDC Exploration &Wells.
b) I recommend that the Board pass a Resolution accepting the Old Greenwood Pump
Production Well Project as complete and authorizing the filing of the notice of
completion.
Attachments:
Change Order Form
Resolution
Page 2
DONNER Final Change Order
Contract Name: Old Greenwood Production Well
Contract Change Order No: 1 Ong. Contract Amt $ 494,530.00 Days NA
Date: March 29,2007 Prev.Apprd Changes$ _ 0,00 Days NA
Contractor: WDC Exploration&Wells This Change$ 83,861.00 Days NA
Revised Contract Amt.$ 578:391.00 Days NA
This Change Order covers changes to the subject Contract as described herein. The Contractor shall construct, furnish
equipment and materials, and perform all work as necessary or required to complete the Change Order Items for a lump sum
price agreed upon between the Contractor and District.
Increase in (Decrease) Contract
Contract in Contract Time
Description of Changes Amount $ Amount M Extension
3A -Drill, log,and sample borehole, Extra Work $90,921.00
38 -Drill log,and sample borehole,Extra Depth $8,820.00
4-Furnish and install casing and well screen blank,low-carbon steel including
welding collars.ASTM A53(est.620 ft), 18-inch x 0.312-inch wall. Furnish
and install 100-ft cement seal(linear/ft) $3•400.00
7—Furnish and install 3-inch gravel fill pipe from ground surface to 310 ft $3,410.00
depth.
8—Furnish and install gravel pack 1,300 ft to 310 ft(linear/ft) -$5,070.00
11—Development by surge block water/chemical jetting and air-lift pumping, 415,990.00
(est.80 hrs.)
14-Dispersing chemicals. NW220 or similar non-phosphate approved -$1,140.DQ
dispersant(est,300 lbs)
15-65-70%granulated calcium hypochlorite(est.50 Ibs) -$200.00
16-Sulfamic Acid -$290.00
Totals $106,551.00 -$22,690.00
Net change in contract amount(increase or decrease) $83,861,00
Portion of change order previously approved and paid $0.04
Total Amount Owing(New Contract Amount less previous payment $106,551.00
applications)
The amount of the Contract will be increased by the sum of$83,861.00 and the Contract Time shall not be extended. The
undersigned Contractor approves the foregoing Change Order as to the changes:if any,in the contract price specified for each
item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the
extension of time allowed, if any,for completion of the entire work on account of said Change Order, The Contractor agrees to
furnish all labor and materials and perform all other necessary work, inclusive of the directly or indirectly related to the
approved time extension, required to complete the Change order items. This document will become a supplement of the
contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the
District. Contractor agrees that the Revised Contract Amount set forth above constitutes the full amount due Contractor under
the Contract for all labor, equipment, materials and other costs, including all claims set forth in Contractor's Request or
Equitable AdjustrQar*
Accepted: �y �� ,-r f,'''�r.''' iContractor. Date:
(Signature) '
Approved: 0strict Date:
(Signature)
I �I III I�I�I III I IIIII 1111
TRUCKEE I O •R
Public
Resolution No. 2007 - XX
AUTHORIZING THE ACCEPTANCE OF
OLD GREENWOOD WELL DRILLING PROJECT
AND DIRECTING FILING OF THE NOTICE OF COMPLETION
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to
undertake the Old Greenwood Well Drilling Project; and
W HEREAS, W DC Exploration &Wells., was selected by the District to perform the work; and
WHEREAS, WDC Exploration &Wells, has completed all of the Work included in the Project; and
WHEREAS, The District's Consultant, David Carlson, now certifies the completion of the project; and
WHEREAS,the District's Water Utility Manager, Ed Taylor, has recommended that the work be accepted by the
District;
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
I. That the District hereby accepts the Old Greenwood Well Drilling Project as complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a
copy of which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor
payments be released to the contractor if no claims have been made to the District by material suppliers or
laborers.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 4tn
day of April 2007 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Tim F.Taylor, President of the Board
ATTEST:
Peter L. Holzmeister, Clerk of the Board
RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Post Office Box 309
Truckee, CA 96160
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX- NONE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as owner
thereof, is the Truckee Donner Public Utility District, Post Office Box 309, Truckee, CA 96160.
2. Nature of interest or estate of owner: beneficial interest of a public utility easement for installation of water
facilities.
3. That on April 4, 2007 the hereinafter described improvements were accepted as complete pursuant to
Resolution 2007-XX of the Truckee Donner Public Utility District, the awarding authority.
4. That the subject improvements of the Notice are generally described and identified as follows:
Drilling of a potable water production well completed to a depth of approximately 1,300 feet located
at 12701 Fairway Drive, Old Greenwood Development, Truckee, Ca. and APN 19-720-04.
5. That the name and address of the contractor for such project was: WDC Exploration &Wells,580 W.
Silver Street, Elko, Nevada 89801.
1 certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Peter L. Holzmeister, General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE
Legal References: CC-3093,CCP-2003 (oath), 2015.5 (unsworn statement)