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HomeMy WebLinkAbout5 Citizen Committee Conservation Agenda Item # DONNER Public Utility Di I Memorandum To: Board of Directors From: Peter Holzmeister Date: June 13, 2007 Subject: Citizen Committee on Water and Electric Conservation Why this matter is before the Board: Tis There matter haverelates been earper meet ngs land zen committee on water and electric conservation. workshops leading up to appointment of this committee and it is now ready for Board action. History: During the lengthy discussion of power supply contracting in late 2006 a concern was expressed that the District had Was significant gh to promote water and interest in having citizen electric conservation in the community. There input into energizing the District's conservation water and elect ric conservation the Board pwhich resolution establishing a citizen committee o would be advisory to the Board. The Board advertised apply forcal news paper and membersh p on the placed a notice in utility bills asking interested p p committee. That process is now complete and tthat time wast�reated to persons help interested committee. Attached is a copy of the fact sheet persons learn about the Board's expectations regarding the role of the committee. iscussed New information: At the workshop conducted bhe h�vo Board had been contemplated establishing only one committee, rather than I committee at this time. earlier. We discussed not appointing the power supply Attached is the letter that went to persons applying for membership on the power supply committee asking if they would accept appointment to the conservation committee. The responses received to date are all in the affirmative. Recommendation: I recommend that thssBoa a appoint persons to the conservation committee from among the persons expressing interest. Encl: June 6 workshop memo Resolutions Fact Sheets Truckee Donner Public Utility District Directors Joseph R. Aguera I. Ron flc"lig Patricia S. ;SLittt»i June 12, 2007 Tim f`. Taylor Bill. Tlron son Name General 1\4aiiager Address Peter l_,. Flolzilleister City, State Zip Subject: Truckee Donner Public Utility District (TDPUD) Power Supply Committee Dear Name: As you are aware, the TDPUD Board of Directors (Board) has recently created the Power Supply and Conservation Committees to enhance public input into the power and conservation challenges. You are receiving this correspondence because you recently applied for membership on the TDPUD's Power Supply Committee. However, at this time the Board is discussing the possibility of appointing only the Conservation Committee due to timing issues of the Power Supply Committee being instituted. Therefore, we respectfully request if you would be interested in serving on the Conservation Committee. Initially, it was thought that the Board would be forming the committee with ample time to discuss the power issues prior to signing any potential contracts. You may recall that the TDPUD has not fully contracted for the community's electric energy demands beginning in January 2008. This fact has been of great concern to the Board. Various power supply opportunities have recently come to our attention that the Board could not ignore and we needed to move swiftly to secure power supply contracts so as not to lose the opportunities proved a presented to us. The Board has taken advantage ofemands f opportunities rom January 2008 throughphe end of 2011r supply program that will meet the TDPUD's energy d that exceeds our The program utilizes a mix of renewable resources, such as hydro and geothermal power, Renewable Portfolio Standard (RPS). Additionally, the overall resource mix is attractively priced. Since the power supply is now relatively stable for the next few years it may prove difficult for a Power Supply Committee to have meaningful input during the next couple of years. The Board discussed the advantages of having the Conservation Committee evaluate and make recommendations regarding the development of a potential solar power program that will meet any State of California requirements. There may also be other distributed generation technologies that the Conservation Committee could evaluate and propose in its report that have an impact at reducing the amount of market priced power that the TDPUD may be required to purchase. We believe that there is plenty of exciting work for the Conservation Committee to accomplish over the next few months. We respectfully request that you take a brief moment of your time and respond to this letter by June 15, 2007 to let us know of your thoughts about joining the Conservation Committee or any other thoughts on the subject matter. You may respond in writing to Ms. Barbara Cahill at the address on the letterhead, email Ms. Cahill at barbaracahill@tdpud.org or call her at 530.582.3909. Sincerely, TRUCKEE DONNER PUBLIC UTILITY DISTRICT Tim F. Taylor, PE TDPUD Board President P. O. Box 309-Truckee, CA 96160-Phone 530-587-3896-www.tdpud.org Agenda Item • from June 6 F7FMMMM� DistrictPublic Utility Workshop To: Board of Directors From: Peter Hoizmeister Date: June 6, 2007 Subject: Citizen committee workshop Why this matter is before the Board: This is awrorkc h Zen committeeso for .al decision is n anticipated. This matter involves a discussion of appointing History: During the lengthy discussion of power supply contracts, there was a discussion of soliciting citizen input regarding conservation and power optionsconseuckee's needs. rvationr committee and The Board adopted two resolutions, copies attached, creating a a power supply committee. Advertisements were placed in newspapers and in bill stuffers to inform members of the public that the District is accepting applications for the committees. The deadline for submission of applications was June 1, 2007. applicants. Also attached is the detailed New information: Attached is a listlicant of h The Board needs to discuss how appointments application form submitted by each app are going to be made. One important matter needs to be discussed. I remind needs of oudrthat thecustom District beginn ng on have a power supply program in place to meet program in place. January 1, 2008. We have only six months Hollabauo put a h has been woeking diligen power tly to line up multiple During the past few months, Steve g I needs. Four contracts that would, in the aggregate, meet the community's power supply individual items appear elsewhere on this agenda to deal with that power supply program. It is imperative that the Board approve the proposals being presented by Steve. Failing to do so will put the District in extreme operational and financial danger. This has implications for formation of a power supply committee. For the next four years power supply is determined. It is my suggestion that the Board appoint the conservation committee, but hold off on appointing the power supply committee. With the passage of time, say a year or two, the power supply world will develop new opportunities and that will be the time to take a new look at power supply options. ow it Recommendation: ( recommend that the Board um tteese this o andop to discuss agendi a the hmatter`folr proceed to appoint members to the conservation com action at the next meeting. • Public Resolution No. 2007 - 03 ADVISORY RESOLUTION ESTABLISHING A CITIZEN AD TEE WATER AND POWER CONSERVATION COMMIT WHEREAS Truckee Donner Public Utility District provides electric power and potable waterto its customers; and WHEREAS the District must meet the entire power and water needs of its customers; and WHEREAS the mission statement of the District recognizes the need to offer economical rates to its customers, the need to be environmentally responsible, and to use our resources wisely; and WHEREAS the Board of Directors of the District is committed to conserving water and electric power resources; and WHEREAS the Board recognizes that discussion of the issues of water and electric power conservation and the development of related programs are issues that Truckee's citizens wish to participate in; NOW THEREFORE BE IT RESOLVED BY THE THAT BOARD OF DIRECTORS OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT 1. There is hereby established the Citizen Advisory Water and Power Conservation Committee consisting of approximately twenty members appointed by the Board of Directors of the District. 2. Membership of the Committee shall be appointed so as to reflect the characteristics of the Truckee community. 3. The Committee shall select the chair of the Committee. 4. The Committee shall submit a report to the Board of Directors within twelve months of its formal appointment containing a description of its work, it findings and recommendations. (or at any appropriate time) 5. The Committee shall submit monthly progress reports to the TDPUD Board of Directors. The duty of the Water and Power Conservation Committee shall be to recommend to the TDPUD Board of Directors a water and power conservation plan that provides for the needs of the community. The plan needs to incorporate the following principles: 1 Citizen Advisory-Water & Power Conservation Res. 2007-03 P The plan needs to satisfy the requirements of the public benefits program related to conservation. The plan needs to give special attention to assisting low income persons The plan must deal with the issue of irrigation water practices. The plan needs to evaluate the cost/benefit ratio of various conservation methods and recommend those practices that represent the best investment of the District's limited resources The District has a preference for established and successful conservation practices. Experimental conservation practices or conservation practices that are still in the experimental or developmental phase are to be avoided. 6. The Committee shall determine its meeting schedule, conduct all of its business in "open session", allowing any member of the public to attend and provide input, post notices of meetings and agendas at least 24 hours prior to meetings in the same locations where notices and agendas for meetings of the District's Board of Directors are posted, and allow for additions to and deletions from the agendas at meetings as determined by the Committee. 7. The Board of Directors of the District shall provide financial assistance to enable the Committee to meet reasonable and necessary expenses. Requests for payment of expenses shall be submitted to the District for review and action by the Board of Directors. 8. The TDPUD Board of Directors shall appoint subject matter experts or consultants to provide assistance to the Committee and shall pay their expenses. 9. The Committee shall be advisory to the Board of Directors and its members shall not be considered public officials lic PASSED AND ADOPTED by the Board of an Directors D strict n the 7e Donner day of Marbhl 2007y District in a meeting duly called and held within AYES: Directors Aguera, Hemig, Sutton, Taylor and Thomason NOES: None ABSTAIN: None ABSENT: None TRUCKEEg, DONNER PUBLIC UTILITY DISTRICT Tim F. Taylor, President ATTEST: Peter L. Holzmeister, District Clerk 2 Citizen Advisory-Water&Power Conservation Res. 2007-03 ` � I • PublicDistrict PF Resolution No. 2007 - 04 RESOLUTION ESTABLISHING A CITIZEN ADVISORY POWER SUPPLY COMMITTEE WHEREAS Truckee Donner Public Utility District provides electric power to its customers; and WHEREAS the District must meet the entire power needs of its customers by securing a firm and reliable power supply; and WHEREAS the mission statement of the ronme tally responsible;need to offer economical rates to its customers and the need to b WHEREAS the Board of Directors of the District is committed to securing a wholesale power supply mix that included includes a significant portion of renewable energy; and WHEREAS the Board recognizes that the issues of electric rates and environmental responsibility and the development of related programs are issues that Truckee's citizens wish to participate in; NOW THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT THAT: 1. There is hereby established the Citizen Advisory Power Supply Committee consisting of approximately twenty members appointed by the Board of Directors of the District. 2. Membership of the Committee shall be appointed so as to reflect the characteristics of the Truckee community 3. The Committee shall select the chair of the Committee. 4. The Committee shall submit a report to the Board of Directors within twelve months of its formal appointment containing a description of its work, it findings and recommendations. (or at any appropriate time) 5. The Committee shall submit monthly progress reports to the TDPUD Board of Directors. 6. The Committee shall determine its meeting schedule, conduct all of its business in "open session", allowing any member of the public to attend and provide input, post notices of meetings and agendas at least 24 hours prior to meetings in the same locations where notices and agendas for meetings of the District's Board of Directors are posted, and allow for additions to and deletions from the agendas at meetings as determined by the Committee. Citizen Advisory Power Supply Committee Res. 2007-04 be recommend to the d of 7. The duty of the Committee shall s � the needs of the community.arTheDirectors shall power supply plan that provide for incorporate the following principles: use it translates into rates paid by the District's Cost is an important factor beca customers. There is a strong preference for cost-based rates when purchasing wholesale power. Overall power supply must be reliable and firm. istrict's Renewable Portfolio Standard. Power supply must satisfy the D 8. The Board of Directors of the District shall provide financial assistance to enable the Committee to meet reasonable and necessary expenses. Requests for payment of expenses shall be submitted to the District for review and action by the Board of Directors. 9. The TDPUD Board of Directors shall appoint subject matter experts or consultants to provide assistance to the Committee and shall pay their expenses. 10.The Committee shall be advisory to the Board of Directors and its members shall not be considered members public officials. PASSED AND ADOPTED by the Board wt Directors saidrDistrict on the 7e day of Mar Donner ch, 007y District in a meeting duly called and held AYES:Directors Aguera, Hemig, Sutton, Taylor and Thomason NOES: None ABSTAIN: None ABSENT: None TRUCKEE DONNER PUBLIC UTILITY DISTRICT Tim F. Taylor, President' ATTEST: Peter L. Holzmeister, District Clerk 2 Citizen Advisory Power supply Committee Res. 2007-04 NNER .;iTRUCKEE • Citizen Advisory Committee Water and Power Conservation Fact Sheet Truckee Donner PUD has recently established a new Citizen Advisory Committee for Water and Power Conservation. This Committee will recommend to the TDPUD Board of Directors a water and energy conservation program that provides for the needs of the community. Throughout the United States, there is great emphasis being placed on the need for communities to engage in practices that assist in conserving the over use of water and electricity. The Truckee Donner P or D Board community to tors has actively seek ed a new implementation mplementationlon of statement stressing the desire for conservation programs. The Committee will consist of approximately twenty members of the public appointed by the TDPUD Board of Directors. The Committee will be directed to submit a final report to the Board of Directors within twelve months with intermittent reports during the same period. The Committee will conduct its meetings in public and will allow public input at its meetings. The Board of Directors hopes to appoint the Committee members such that a broad cross section of community interests are represented. No special expertise in conservation is required to serve on the Committee. Committee members will be introduced to current conservation technologies and will have an opportunity to fully discuss best available technologies and practices with experts in the field. The Board of Directors requests interested parties to submit application forms, and any other pertinent information, by June 1, 2007 and intends to appoint members to the Committees no later than July 2007. Application forms are available on the TDPUD website (www.tdi)ud.org) or at the TDPUD offices. For additional information please contact Peter Holzmeister at (530) 582-3916. DONNETRUCKEE I Citizens AdvisoryCommittee for Power Supply Fact Sheet Truckee Donner PUD has recently established a new Citizen Advisory Committee for Power Supply. This Committee will recommend to the TDPUD Board of Directors an electric power supply program that provides for the needs of the community. Throughout the United States, there is great emphasis being placed on the need for communities to invest in and make use oi renewable statemeenergy. t stressing the desire foPouDr Board of Directors has adopted a new community to seek a power supply mix that includes substantial amounts of generation from renewable energy power plants, such as geothermal, hydroelectric and wind generation. The Citizen Advisory Committee for Power Supply will help us accomplish that mission. The Committee will consist of approximately twenty members of the public appointed by the TDPUD Board of Directors. The Committee will be directed to submit a final report to the Board of Directors withintwelve t itsmonths with meet meetings nl public'ttent and wilplorts allowuring publ publice same input at period. The Committee will conduct its meetings. The Board of Directors hopes to appoint the Committee members such that a broad cross section of community interests are represented. No special expertise in power supply technology or contracting is required to serve on the Committee. Committee members will be introduced opportunity t toower fullyupply discuss bestavailable es and technologiescontracting issues and will have an pportunit Y technologies and practices with experts in the field. The Board of Directors requests interested parties to submit application forms, and any other pertinent information, by June 1, 2007 and intends to appoint members to the Committees no later than July 2007. Application forms are available on the TDPUD website (www.tdg d.org) or at the TDPUD offices. For additional information please contact Stephen Hollabaugh at (530) 582-3934. Citizen Advisory Committee Applications Name, Last Name, First Power Conservation sent letter OK to switch Benson Ben X Jim X sent letter OK to switch Booth sent letter Colby Ronnie X Demm Anna X Dickerman Dan X X Dion Mitch X ChrlSta X sent letter OK to switch Finn X Godon Rolf Tom X sent letter OK to switch Gorin X X Grandy Doug Hansen Kristopher X X Heath Lauri X X sent letter OK to switch Heath Robert X sent letter Herrick Gerald X Hillstrom John X X Ingalls Beth X Johnston Bob X BetOn X sent letter OK to switch Jones y X X Knutsen Kenneth X Perlman Eric X Sutphin Susie sent letter Tanghetti Angela X Walters Joanna X Woody Brian X sent letter 1 Citizen Advisory,app list-Conservtn,power